Development Coordinator

The Development Coordinator provides critical administrative support to the entire Development team, with a special emphasis on supporting the foundation team. S/he will work with the full Development team to drive the day-to-day functions of fundraising efforts and will work with the Director of Foundations to maintain a solid and growing base of support from institutional funders, including helping to meet all application, renewal, and reporting criteria for foundation-related fundraising. This is a tremendous opportunity for an ambitious professional to learn how a high-impact fundraising operation functions and to help raise the money needed to tackle the biggest human rights issues of our time.   MAJOR DUTIES AND RESPONSIBILITIES: 

• Provide critical support to the Foundation team, including:
  • Supporting the application, renewal, and reporting processes established by donors/prospective donors
  • Work with the Director of Foundations to draft proposals and reports
  • Working closely with program staff to remain updated on organizational goals, objectives, and activities
  • Conducting prospect research based on programmatic initiatives to build the organization’s foundation pipeline
  • Supporting timely communication and follow-up with foundation contacts
  • Maintaining the Foundation team’s calendar and database records
  • Other writing assignments, as requested, based on department and/organizational need
• Provide general administrative support to the Development team, including:
  • Processing all acknowledgement letters, including honorary and memorial gifts, matching gift forms, federated campaign documentation, etc.
  • Executing accurate data entry and updating of constituent information, change of address, etc. in department database
  • Producing daily gift reports and weekly reports on fundraising and cash flow year to date
  • Managing the pledge-collection process for the Development team
  • Working closely with Finance team to create and maintain processes and reports for reconciliation of income, pledges, and campaign donations
  • Maintaining Development department files and materials
• Provide administrative support in planning and executing the annual fundraising event (in October) and other special events
•  Create agendas, take notes, and track action items and deadlines from weekly meetings
• Other duties, as requested, based on department and/or organizational need

REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE:

• Bachelor’s degree and at least 1-2 years’ relevant experience; foundation experience preferred
• Exceptional writing ability
• Highly organized, superior attention to detail and follow-through
• Ability to handle confidential information with discretion
• Strong “managing up” skills
• Ability to inspire and motivate others to achieve common goals
• Proficiency in MS Office applications, especially Excel and Word, as well as Web-based research
• Experience with database management; Raiser’s Edge preferred
• Excellent interpersonal and communication skills, both written and verbal
• Capacity to take initiative, be proactive, prioritize duties, and work independently while functioning as a member of a team
• Creative, energetic thinker, willing to jump in as a team member on diverse efforts
• Dedication to Human Rights First’s mission
• Interest in Development