Foundation Executive Director

California, United States
Salary Not specified
Oct 08, 2020
Nov 06, 2020
Employment Type
Full Time

Foundation Executive Director
California State University Maritime Academy

Job Bulletin Number:103252
Classification:Administrator II
Department:University Advancement
Employment Type:MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.
Bargaining Unit:M80
Pay Plan:12 month
Salary Range: Hiring Salary budgeted at $85,000 - $95,000 commensurate with education and experience.

Benefits:Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Pre-Employment Conditions:Background including fingerprinting
Closing Date:Open until filled. A review of applications will begin Monday, October 26, 2020 and the review period may end at any time thereafter.

The Executive Director is responsible for the day-to-day operation of the California Maritime Academy Foundation (CMAF). This includes oversight: planning and execution of the Foundation operational budgets; grant awards; campaign and gift accounting; accounts payable and receiving; planning board meetings including agendas and support material and; maintenance of all official records, minutes, and governing documents. The Executive Director has the authority and responsibility to implement decisions with the policies set forth by the Board in a manner consistent with the articles of incorporation, bylaws, policies and practices of the Foundation, and applicable CSU, federal, state and local laws. The Executive Director has the authority to enter into contracts on behalf of the Foundation in accordance with CMAF, Cal Maritime, and CSU policies. The Executive Director will directly oversee the third-party contractor managing the marine development vessel donation program. The Executive Director will serve on and provide staff support for all CMAF Board committees.

HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.

Lead the daily CMAF administration and operation
  • Work closely with the CMAF Controller to ensure timely preparation and filing of all tax and other not-for-profit federal and state filing requirements
  • Monthly monitoring of financial statements with the CMAF Controller and monthly reviews of investment reports and strategies with CMAF outside investment counsel
  • Weekly review of all current and outstanding accounts payable and receivables
  • Annual preparation of the CMAF and Marine Development operating budgets
  • Oversees the work of the Director of Advancement Services
  • Recommend CMAF policies and procedures as needed to support CMAF governance and administration
  • Work collaboratively with volunteers and senior administrators to identify and recruit potential board and committee volunteers.
  • Collaborate with campus faculty, administration, and student leaders to promote the Foundation and celebrate impactful gifts.
  • Serve as an advocate for the Leading the Way campaign for internal and external stakeholders
    Oversight and administration of Marine Development Program (MDC)
  • Staff the CMAF Marine Development Committee to ensure vessel donation program is in full compliance with CSU, state, and federal regulations.
  • Oversee daily management of the MDC program working with volunteers, staff and contracted parties to ensure the timely administration of the program.
  • Ability to respond quickly to short-fused vessel donation and charter opportunities.
  • Approve and execute all vessel charter agreements.
  • Engage outside legal counsel and the Chancellor's Office when needed to provide expertise on complex vessel donations and charter agreement enforcement.
    CMAF Board and Committee Meetings
  • Direct and support CMAF Board and Committee meetings working with the Board and Committee Chairs.
  • Work with the CMAF staff board secretary to ensure the timely preparation of agendas and support materials, posting of all meetings on the CMAF Web page, and timely completion of meeting minutes.
    Gift Acceptance
  • Approve and accept gifts up to $250,000 on behalf of the Foundation in accordance with University and CSU policies.
  • Oversight of the gift receipting and donor acknowledgment process.
  • Convene the University Gift Acceptance Committee as needed

    Asset Management
  • Work collaboratively with the Cal Maritime Corporation in managing the usage of the CMAF owned Anchor Center. This includes tenant usage and future development plans for the highest and best usage of the property.
  • Work collaboratively with the Athletic Department on maintenance and upkeep of CMAF vessels being used to support the athletic program.

  • Bachelor's degree from an accredited academic institution
  • Minimum of 3 years related management experience in an educational institution or other not-for-profit organization.
  • Minimum of 2 years related experience in working with board level volunteers in an academic or not-for-profit organization.
  • Superior written and oral communication skills including the ability to facilitate meetings, open discussions, and to make presentations. Ability to write executive level correspondence and reports.
  • Demonstrated attention to detail and meticulous organization skills with proven ability to manage competing priorities and deadlines.
  • Ability to read financial statements and supervise the maintenance of all financial records.
  • Proficiency in Microsoft Office including Word, Outlook, PowerPoint and Excel.
  • Self-motivation and discipline to regularly set and achieve goals
  • Ability work effectively in a team: cooperative working relations with colleagues, staff, faculty, cadets, and volunteers.

  • Master's degree from an accredited academic institution in management, or not-for-profit administration
  • Knowledge of strategic relationship building and engagement techniques.
  • Familiarity with the concept and purposes of philanthropic foundations and their relationship to their constituencies.
  • Experience with Raiser's Edge fundraising software or other CRM software.

  • Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds.

    HOURS of WORK/TRAVEL: Attend meetings and events outside of normal business hours.

    BACKGROUND CHECK: A background check (including a criminal records check and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    DESIGNATED POSITION: This position is a “designated position” in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

    MANDATED REPORTER: The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment.

    ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

    TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

    EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status.


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