Foundation Executive Director
Foundation Executive Director
California State University Maritime Academy
Job Bulletin Number:103252
Employment Type:MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.
Pay Plan:12 month
Salary Range: Hiring Salary budgeted at $85,000 - $95,000 commensurate with education and experience.
Benefits:Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.
Pre-Employment Conditions:Background including fingerprinting
Closing Date:Open until filled. A review of applications will begin Monday, October 26, 2020 and the review period may end at any time thereafter.
The Executive Director is responsible for the day-to-day operation of the California Maritime Academy Foundation (CMAF). This includes oversight: planning and execution of the Foundation operational budgets; grant awards; campaign and gift accounting; accounts payable and receiving; planning board meetings including agendas and support material and; maintenance of all official records, minutes, and governing documents. The Executive Director has the authority and responsibility to implement decisions with the policies set forth by the Board in a manner consistent with the articles of incorporation, bylaws, policies and practices of the Foundation, and applicable CSU, federal, state and local laws. The Executive Director has the authority to enter into contracts on behalf of the Foundation in accordance with CMAF, Cal Maritime, and CSU policies. The Executive Director will directly oversee the third-party contractor managing the marine development vessel donation program. The Executive Director will serve on and provide staff support for all CMAF Board committees.
HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers.
ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.
Lead the daily CMAF administration and operation
- Work closely with the CMAF Controller to ensure timely
preparation and filing of all tax and other not-for-profit federal
and state filing requirements
- Monthly monitoring of financial statements with the CMAF
Controller and monthly reviews of investment reports and strategies
with CMAF outside investment counsel
- Weekly review of all current and outstanding accounts payable
- Annual preparation of the CMAF and Marine Development operating
- Oversees the work of the Director of Advancement
- Recommend CMAF policies and procedures as needed to support
CMAF governance and administration
- Work collaboratively with volunteers and senior administrators
to identify and recruit potential board and committee
- Collaborate with campus faculty, administration, and student
leaders to promote the Foundation and celebrate impactful
- Serve as an advocate for the Leading the Way campaign for
internal and external stakeholders
Oversight and administration of Marine Development Program (MDC)
- Staff the CMAF Marine Development Committee to ensure vessel
donation program is in full compliance with CSU, state, and federal
- Oversee daily management of the MDC program working with
volunteers, staff and contracted parties to ensure the timely
administration of the program.
- Ability to respond quickly to short-fused vessel donation and
- Approve and execute all vessel charter agreements.
- Engage outside legal counsel and the Chancellor's Office when
needed to provide expertise on complex vessel donations and charter
CMAF Board and Committee Meetings
- Direct and support CMAF Board and Committee meetings working
with the Board and Committee Chairs.
- Work with the CMAF staff board secretary to ensure the timely
preparation of agendas and support materials, posting of all
meetings on the CMAF Web page, and timely completion of meeting
- Approve and accept gifts up to $250,000 on behalf of the
Foundation in accordance with University and CSU
- Oversight of the gift receipting and donor acknowledgment
- Convene the University Gift Acceptance Committee as
- Work collaboratively with the Cal Maritime Corporation in
managing the usage of the CMAF owned Anchor Center. This includes
tenant usage and future development plans for the highest and best
usage of the property.
- Work collaboratively with the Athletic Department on
maintenance and upkeep of CMAF vessels being used to support the
- Bachelor's degree from an accredited academic
- Minimum of 3 years related management experience in an
educational institution or other not-for-profit
- Minimum of 2 years related experience in working with board
level volunteers in an academic or not-for-profit
- Superior written and oral communication skills including the
ability to facilitate meetings, open discussions, and to make
presentations. Ability to write executive level correspondence and
- Demonstrated attention to detail and meticulous organization
skills with proven ability to manage competing priorities and
- Ability to read financial statements and supervise the
maintenance of all financial records.
- Proficiency in Microsoft Office including Word, Outlook,
PowerPoint and Excel.
- Self-motivation and discipline to regularly set and achieve
- Ability work effectively in a team: cooperative working
relations with colleagues, staff, faculty, cadets, and
- Master's degree from an accredited academic institution in
management, or not-for-profit administration
- Knowledge of strategic relationship building and engagement
- Familiarity with the concept and purposes of philanthropic
foundations and their relationship to their
- Experience with Raiser's Edge fundraising software or other CRM
PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS:
- Involves mainly sitting with up to 25% of the activities
involving regular standing or walking; involves lifting of medium
weight objects limited to 25 pounds.
HOURS of WORK/TRAVEL: Attend meetings and events outside of normal business hours.
BACKGROUND CHECK: A background check (including a criminal records check and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
DESIGNATED POSITION: This position is a “designated position” in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
MANDATED REPORTER: The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment.
ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status.