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Finance & Operations Coordinator

New York, United States
Competitive Salary
Closing date
Dec 4, 2020

View more

Position Type
Administrative, Accounting and Finance
Health, Other Fields
Employment Type
Full Time
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This is an exciting opportunity to join a growing team that will amplify the presence of mothers2mothers (m2m) in North America. As an integral member of a lively and congenial team, the Finance & Operations Coordinator will support m2mUS in management of the US financial and statutory records and will provide support on operations, compliance and human resource functions of m2mUS. The Finance & Operations Coordinator further provides strategic input and support to the Finance Manager m2mSA to ensure that controls are properly implemented and managed. Based in NYC / LA or remote.

Key Performance Areas:  


  • Consistently monitor and assess financial movements of m2mUS; assume responsibility for the month end reconciliations of all major charity tracking accounts including Salesforce
  • Analysis of financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements including budgets, forecasts and analysis of differences with actuals in collaboration with Head Office Finance team
  • Maintenance of financial filing systems
  • Determine when suppliers should be paid and organize appropriate authorisations and payments thereof
  • Maintain internal control and safeguards for receipt of revenue and costs
  • Assist the North America Director in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate
  • Regular communication with Finance Director and wider Head Office Finance team with respect to US specific finance issues and wider m2m finance discussions
  • Coordinate with Development Coordinator to support overall financial accountability by assisting with reconciliation, and ensuring adherence to key financial controls and organizational policies


  • Manage and coordinate any routine HR administrative tasks
  • Liaise with the HR Business Partner at Head Office
  • Responsible for the implementation of new HR initiatives from Head Office HR team
  • Become the team resource on basic HR policies and procedures, including providing support for the recruitment process, ensuring a smooth on-boarding period for new staff, and providing support to North America Director with regard to US HR issues

Operations & Compliance

  • Provide support to North America Director with regards to cross company agreements and adherence to m2m wide compliance policies
  • Organize appropriate insurances and state registrations for the US organisation
  • Improve current processes and coordinate organizational procedures for optimized efficiency and productivity, helping to address gaps
  • Carry out any other reasonable tasks assigned by the North America Director

Qualifications and Experience:

  • Bachelor’s Degree
  • 3+ year’s relevant work experience
  • Mac and PC proficient
  • Excellent knowledge of Microsoft Office Programs— IT literate including the use of Microsoft Office, Outlook, Skype, Sharepoint, Serenic (Navigator) and donor databases (knowledge of Salesforce a plus)



  • Essential Competencies
    • Strong bookkeeping skills and management of reporting, budget development and analysis
    • Knowledge of non-profit accounting including knowledge of the accounting and best practice in respect of restricted funds, endowment funds etc.
    • Experience of the application of good financial controls and the ability to review current systems and suggest further improvements if necessary
    • Working knowledge of the US regulatory bodies and good governance standards
    • Monitoring major grant receipts in the year to ensure all terms and conditions are met
    • Excellent written, verbal and interpersonal skills
    • Results-oriented, self-motivated, collaboratively-focused, responsive, creative and enthusiastic
    • Proactive problem-solver with an ability to think creatively and critically, and to use own initiative to drive processes forward
    • Detail-oriented project manager, highly organized and adept at managing multiple concurrent activities
    • The ability to thrive in a rapidly changing environment, plan and prioritize work effectively and meet deadlines
    • Comfortable working in small office with a roll-up-your-sleeves environment
    • Passion for and commitment to the mission and goals of m2m
  • Desired Competencies
    • An interest in and understanding of international development and health equity
    • An interest in and understanding of HIV/AIDS and women’s issues


m2m is committed to creating a diverse and inclusive community and is proud to be an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity, sexual orientation, disability, or age.


To Apply:

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