VP of Finance and Administration

California, United States
$110,000.00 - $120,000.00
Dec 02, 2020
Dec 31, 2020
Employment Type
Full Time


Oakland, CA; Telecommute

Reports to

Chief Operating Officer


Organization Overview

Common Future​ is a network of remarkable leaders in the U.S. and Canada who work deeply within their communities to create alternative approaches to business, philanthropy, and investing. Our network is made up of local economy leaders, place-based foundation professionals, and impact investors who are poised to share knowledge, expertise, and resources. We envision an economy where wealth is redistributed, power is democratized, and economic control is shifted to marginalized communities. We work as a “think and do tank” that enables collaboration, ideation, and adoption of economic models that empower communities that have been the most marginalized. We are a 19 person organization (and growing). Our culture values equity​, collaboration, intellectual curiosity, and experimentation.

Positive Overview

The Vice President of Finance and Administration is an executive level role at Common Future and is responsible for the strategy and oversight of our finance, administrative, and IT functions. The ideal candidate is passionate about stewarding the financial sustainability and administration of a complex nonprofit organization. They will collaborate and be a thought partner to the Executive Team and project leads on matters pertaining to their functional areas. They will also co-lead the Finance and Audit Committees of the Board of Directors alongside the CEO. They are responsible for setting the policies and procedures to support sound financial and administrative practices and ensuring that the appropriate infrastructure and systems are in place to support the continued growth and evolution of the organization.

We believe that the playbook to fix a broken economic system doesn’t exist. As such, our work is experimental. Our initiatives and your role will continue to iterate as we do. Current responsibilities will include, but are not limited to:

Organizational Management

  • Provide input and analysis on organizational strategy from a financial perspective

  • Develop strategic financial models to steward the Executive Team in decision making with

    good data analysis

  • Actively engage in strategic and operational planning and help measure and track results

Financial Management

  • Lead strategy and oversee implementation of finance and accounting for a growing, complex organization

  • Manage and direct contract accounting staff and Accounting Manager (to be hired)

  • Develop internal controls over fiscal processes

  • Oversee annual audit with CPA firm and Audit Committee

  • Lead the Finance and Audit Committees of the board in collaboration with the CEO

  • Oversee financial planning, forecasting, and projections

  • Develop, track and report on key financial metrics to assess the overall health of the organization

  • Remain up to date on nonprofit audit best practices, state, and federal law regarding nonprofit operations

Financial Operations
  • Lead annual budget process with CEO and Executive Team and develop complex budgets as needed for initiatives

  • Create and present quarterly and year-end financials to various audiences including the Executive Team, Finance and Audit Committees, and staff

  • Work closely with fundraising team to build revenue forecasts and reconcile between Salesforce and Quickbooks

  • Review all formal finance, payroll, and IT related procedures to ensure compliance with all city, state and, federal laws and ordinances

  • Monitor progress and changes and keep Executive Team abreast of the organization’s financial status

  • Ensure documentation, implementation, and adherence of accounting, internal controls and contract management policies and procedures

  • Collaborate with Executive Team and Directors to ensure financial sustainability of program activities and consulting services, including grantmaking and fiscal sponsorships

  • Provide staff onboarding and training around budgeting and financial processes

  Administrative and IT Management
  • Work in partnership with Operations team members and contract legal counsel to manage and minimize risk

  • Work with key internal stakeholders to ensure that contracts and agreements with vendors and program partners are compliant and managed with fidelity

  • Manage office and lease which includes being the point of contact for co-working space

  • Work with insurance brokers to maintain responsible levels of insurance coverage, as well

    as accounting for and allocating insurance costs to projects and other functional areas of

    the organization

  • Oversee IT and Systems work to ensure the integrity of technological solutions

  • Partner with Data and Systems Specialist to ensure the efficient operation of the organization’s computer, database, communications, and financial systems and office equipment infrastructure

  • Partner with Data & Systems Specialist to administer the organization’s IT and software services

  • Collaborate with team members to develop IT budget

Desired Qualifications
  • Proven track record of success in developing financial strategy and controls at senior leadership level for complex nonprofit and/or for profit organizations

  • Education, certification, and/or experience in accounting, business administration, and/or finance preferred

  • Experience with managing finances for grantmaking, impact investing, or fiscal sponsorship institutions, a plus

  • Experience with both Mac and PC office environments

  • Experience with Quickbooks, Expensify, Bill.com, Airtable, and Salesforce preferred

  • Experience working with non-profit Boards and managing Board committees

  • Superior organizational, written and oral communication skills

  • Exceptional capacity for managing and leading people

  • Excellent interpersonal skills, along with diplomacy, tact, and humor

  • Entrepreneurial style, with an enthusiasm for working in a dynamic, fast-paced environment

Compensation and Benefits
  • This is a full-time, exempt position. The salary range is $110,000 - $120,000 and commensurate with experience. Common Future offers a work environment that supports employees and embraces a human-centered approach to our practices and policies. We offer a competitive benefits package that includes

  •  Remote and flexible work options

  •  Paid medical, dental, vision, and life insurance

  •  Paid long term disability coverage

  • 403b plan

  • Paid time off and 13 paid holidays

  • $500+ professional development stipend

  • And more

How to Apply   As an Equal Opportunity Employer, Common Future does not discriminate against applicants or employees due to their race, ethnicity, religion, sexual orientation, gender, gender identity, age, physical ability, hairstyle, previous incarceration, or length of time spent unemployed. We strive to

reflect the diverse community we serve. Applicants who contribute to this diversity are strongly encouraged to apply.

To apply, please send a PDF of your cover letter, resume, salary expectation, and up to 3 references to “VP of Finance and Admin Hiring Team” at hiring@commonfuture.co.​ In your cover letter, please answer the following questions with no more than 3-5 bullet points per question: How does this role align with your current career trajectory? What aspects of your experience are you most eager to contribute toward this role? Anything else you would like us to know. Applications will be evaluated as they arrive and the position will remain open until filled.

Job Posted on November 18, 2020