Chief Financial and Administrative Officer
Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE we envision a society that has the knowledge and will to support all infants and toddlers in reaching their full potential. Our approach to our work and relationships is reflected in a major tenet of our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at www.zerotothree.org.
Reporting directly to the Executive Director (ED) and serving on the organization’s senior management team, the Chief Financial and Administrative Officer’s overriding responsibility is to ensure the fiscal health of the organization.
Essential Duties and Responsibilities
The Chief Financial and Administrative Officer’s (CFAO) position is an initiative-taking role involving a mix of strategic and managerial activities. The CFAO works in partnership with the ED and senior staff to help guide development of grant and contract funding and income generating business opportunities for the organization. The CFAO oversees the financial, legal, and contractual areas of the organization as well as its information technology operations. This position reports to the ED, but also has a separate fiduciary relationship to the organization’s Treasurer. The CFAO works with an engaged Board of Directors and its executive, audit, finance, and products & services committees, providing business operational insights, financial data and analyzes to help guide informed governance decisions.
This role is supported by a team of ten finance and accounting professionals, who cover the core accounting, contracting and grants management functions. In addition, the CFAO oversees the information technology infrastructure for the organization, working in collaboration with the Chief Technology Officer and a team of five IT staff as well as outsourced IT support and software development contractors.
The CFAO’s role includes the following:
- Works closely with the ED as a strong business partner to analyze the financial implications of new initiatives the organization is considering.
- Oversees the production and analysis of financial reports that are timely, accurate, and understandable for senior management, staff, board members, and funders.
- Determines appropriate revenue recognition for all sources of income and implements new accounting standards.
- Guides the financial aspects of the proposal and business development process, ensuring accurate financial projections for competitive submission to federal and state governments and private funders as well as pricings for products and services to ZERO TO THREE buyers. Serves as the pricing negotiator on federal contract bids.
- Insures compliance with rules and regulations dealing with contracts, cooperative agreements, and grants from federal agencies as well as with the requirements of private foundations that finance ZERO TO THREE programs.
- Works with legal counsel on complex contracts to review and negotiate terms with an array of funders and subcontractors.
- Reviews and approves all contracting for the organization, negotiating terms and approving all deviations from standard terms for ZERO TO THREE contracting templates.
- Leads an organization-wide process to produce an operating budget that reflects the organization’s shared goals and fiscal realities.
- Shares leadership of the ZERO TO THREE’s Product and Innovation Division, providing strategic guidance on business functions, evaluation and monitoring of earned income and other revenue-generating activities.
- Oversees the organization’s information technology department, establishing priorities in collaboration with the Chief Technology Officer.
- Supervises five direct reports across accounting, finance, technology and business operations.
- Serves as part of the senior management team, which also includes the ED, Chief Program Officer, Chief Development Officer, Chief Policy Officer, Chief Communications Officer and Chief Human Resources Officer.
Skills and Experience
As the person overseeing the organization’s financial management, the CFAO should be:
- Highly knowledgeable about financial accounting within nonprofit organizations that receive significant revenue from government grants and contracts. Experience with FAR, 2 CFR Part 200 and indirect cost rate negotiations is essential.
- Able to provide sophisticated business savvy to senior leadership as the organization considers new and innovative programs and services to carry out its mission.
- Able to interact effectively with and provide helpful customer service to staff – especially program and policy staff who carry out the work.
- Experience with the core business functions of a non-profit and able to assess and evaluate organizational needs outside of finance and accounting.
- A superb communicator, orally and in writing, especially in presenting and explaining financial and other quantitative data to staff and board members.
- Confidence and presence to be able to work effectively with a Board which includes financially-astute professionals who volunteer their time and talent.
- Interested in and supportive of the mission of ZERO TO THREE.
Other Essential Qualities
- Evidence of a collaborative working style and the ability to share the spotlight.
- A strong commitment to diversity, equity, and inclusion
- Encourages and practices critical thinking
- Is self-reflective and empathic
- Recognizes the influence of workplace relationships on outcomes and results
- Maintains a respectful and accepting approach to others
- Awareness of the influence of the larger context on individual behavior
- Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization
- A CPA license, MBA degree, or degree in accounting or finance is desirable.
The work conditions described here is representative of those an employee encounters while performing this job. Depending on location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home office. When travel is expected the incumbent will be exposed to outside environmental conditions during those times.
Is this role a good fit? You decide.
- You understand social sector enterprises and the organizations and individuals who support their work. You speak the language. Your experience with government contracts, private donations and foundation grants positions you to accurately protect the organization’s financial stability.
- You have a collaborative and inclusive approach to leadership. You naturally build strong relationships and establish credibility with a wide range of leaders, staff, and subject matter experts as a trusted colleague.
- You are an exceptional communicator. You know how to synthesize and translate complex information for a broad spectrum of audiences and can use language to influence and persuade.
- You are adaptable, strategic and agile. You naturally anticipate future consequences and trends, and incorporate them into the strategic plan, and when things don’t go according to plan - you know how to roll with the punches.
- You’re a master planner and capacity builder. You know how to operationalize program strategy and develop the plans, processes and people to execute, ensuring that goals are met and that all appropriate metrics are being tracked.
- You are transparent and genuine. Your commitment to ZTT’s mission is what makes you a successful leader.
What’s attractive to the right candidate?
We are financially strong and stable with an established track record of successful fund development from diverse sources (FY21 Budget is over $50M).
You will have a broad portfolio of responsibility and will play a critical role in our organization- today, tomorrow, and the future.
You will join a high performing, committed and fun senior leadership team who will support you in your success
You will work directly with a dedicated Board of Directors who care deeply about the organization’s mission and will look to you for help maintaining operational stability for the future.
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