Executive & Events Assistant

Employer
The Honorable Tina Brozman Foundation (Tina's Wish)
Location
New York, United States
Salary
Salary Not specified
Posted
Feb 08, 2021
Closes
Mar 09, 2021
Fields
Health, Research
Employment Type
Full Time

The Honorable Tina Brozman Foundation for Ovarian Cancer Research (Tina’s Wish, www.tinaswish.org) is a registered 501(c)(3) organization which funds scientific research to find an early detection screen for ovarian cancer.

Tina’s Wish is seeking an Executive & Events Assistant.  The ideal candi­date is a highly orga­nized, creative, moti­vated self-starter, who focuses on the big picture while paying attention to the details and is comfort­able working in a fast-paced envi­ron­ment. The individual possesses an exceptional work ethic, striving for excel­lence in all tasks big and small. This is an exciting oppor­tu­nity for an individual looking to for hands-on expe­ri­ence in a rapidly growing nonprofit by supporting the Foundation’s daily activ­i­ties and fundraising events.

Job respon­si­bil­i­ties include but are not limited to:

  • Executive Support: Support Executive Director’s prepa­ra­tion for meetings; Prepare monthly financial reconciliation; Assist with special projects in conjunc­tion with Executive Director.
  • Donor Relations: Track progress on annual and event specific fundraising goals; Manage donor acknowl­edge­ments and fundraising data­base.
  • Event Support: Attend and support on-site local events; Manage registration and volunteers; Coordinate outreach and logis­tics for donor events; Coordinate email and mail fundraising campaigns; Works closely with the Events & Communications Manager.
  • Communications:Update/maintain Foundation’s website; Creatively compose and manage commu­ni­ca­tions, mailings and collat­eral mate­rial (electronic and hardcopy); Maintain email/mailing lists and ensure up to date contact infor­ma­tion for all external stakeholders. 
  • Grant Management: Assist in the organization of the grant initiation and grant review process; Maintain grant agreements.

Competencies and Qualifications

  • Meticulous atten­tion to detail and demon­strated track record of follow-through.
  • A ‘can-do’ mindset, posi­tive orien­ta­tion to problem solving; self-starter; reliable; high energy; professional demeanor; uncompromising work ethic.
  • Excellent inter­per­sonal, verbal and written communication skills.
  • Exemplary capacity to maintain confidentiality and discretion.
  • Disciplined time manage­ment and ability to prioritize.
  • A track record for going the extra mile, consistently taking initiative, thinking ahead and demonstrating extra effort in order to exceed expectations.
  • Strong data and data­base manage­ment skills, ability to create queries and run reports within the donor management system.
  • Profi­ciency with Word, Excel, PowerPoint & Outlook required.
  • Knowledge of the following systems is a bonus but not required (please indicate your knowledge/familiarity/proficiency of the following systems in your cover letter) eTapestry, Quickbooks, Constant Contact, WordPress, Canva, Social Media.
  • In a ‘post-COVID’ world the ability to work occasional evenings for events (approximately 1 per month); within the virtual environment the ability to work occasional non-traditional hours.
  • 1–3 years of rele­vant work expe­ri­ence is a plus (prior volunteer experience can substitute for full-time work experience).
  • Bachelor’s Degree or equivalent.
  • Commitment to or interest in women’s health.

Office: Currently the position is remote and in office work is determined month to month. This role is expected to return to in-office (potential for hybrid) work once the climate is deemed safe. 

Physical Demands: The day-to-day operations of this role require the use of a laptop or desktop as well as standard office equipment; the ability to appear and participate in video conferences and to coordinate event logistics and set-up at off-site locations. 

How to Apply

For immediate and confidential consideration, please e-mail your cover letter and resume (in pdf format) to careers@tinaswish.org.  Indi­cate your name and “Executive & Events Assistant” in the subject line (e.g. Subject: J. Doe Executive & Events Assistant). Applications will be reviewed on a rolling basis.

Tina’s Wish offers a competitive salary and robust benefits package including generous contribution to health care premium, IRA matching contribution, annual bonus and PTO.

We thank you for your interest in career oppor­tu­ni­ties with Tina’s Wish.

Candi­dates selected for an inter­view will be contacted. No phone calls please.

 

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