Development Coordinator, Leadership Division
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve the most important challenges facing the United States and the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Division supports the life-long development of leaders through its seminar offerings, youth programs, and the Aspen Global Leadership Network. Furthermore, as an opportunity to learn from grass-roots community leaders and to activate its leadership networks, Weave: The Social Fabric Project functions within the Leadership Division.
The Development Coordinator works directly with the Development Associate and Director of Development to support the fundraising capabilities of the Leadership Division. This position supports the end-to-end philanthropic donor development process. The essential duties and responsibilities include, but are not limited to:
Donor Research & Database Management:
- Support the Development Associate in managing systems and processes within the Salesforce database used to track donors and prospects.
- Assist in the research, organization, and evaluation of prospects' financial capacity.
- Assist in the production of prospect briefings.
- Provide ongoing support and consultation to the Leadership Division's Department and Program Directors.
- Work within existing prospect and portfolio management processes while identifying opportunities for improved effectiveness and efficiency.
- Work with the Development Associate to manage, update, and ensure the accuracy of records in the Salesforce database, in coordination with Institutional Advancement Services and Finance staff.
Development Outreach and Engagement Function:
- Support many of the direct fundraising efforts of the Executive Vice President of Leadership Programs, including tracking donor outreach, engagement and communications.
- Assist in supporting donor engagement sessions, including drafting correspondences to invitees and assisting in event management.
- Co-author proposals to individuals and organizations, including planning, strategy, writing, personalized follow-up, and stewardship.
- Draft, coordinate, and follow through on correspondence regarding both internal and external meetings and minutes, contributions, stewardship, projects and other issues.
- Track and update stewardship, relationship management, produce reports, and notes as necessary.
- Create and manage fundraising plans for Leadership Programs to utilize throughout the year and course of their fundraising efforts.
- Manage and continuously update a centralized location in Sharepoint and Server folders for all key templates as they relate to fundraising and operational practices.
- Draft and execute a membership levels and benefits document for prospective funders to the Division.
- Assist the Development Director in scheduling meetings, calls, and important events for the Department and Division.
Required Knowledge, Education and Experience:
- Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
- Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds, and are committed to advancing equity, diversity, and inclusion through your work;.
- Are service-driven and collaborative, continuously seek ways to build capacity, find solutions to small and big problem, have a willingness to serve as a thought partner to colleagues and have a spirit of no job is beneath me;
- Are strategic, thoughtful, and organized with your time management and prioritization of tasks;
- Are resourceful and a self-starter who consistently follows through;
- Are flexible – have a growth and a continuous-improvement mindset and adaptable to adjusting in both day-to-day and larger-scale activities based on new information and situations;
- Possess knowledge of Luminate CRM and Salesforce fundraising software (strongly preferred), and have proficiency with Microsoft Office;
- Maintain impeccable attention to detail and ability to handle and prioritize multiple tasks.
- Exercise strong and solid judgment and are able to make decisions with the information available, yet, at the same time, know when to ask for help;
- Are a strong communicator. You have exceptional written and oral communication skills and ability to communicate effectively at all levels, one-on-one and in groups;
- Are known for working effectively independently and as part of a diverse team
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Candidate must have the ability to work under pressure and handle stress. Candidate must also have the ability to meet the regular attendance policy of the Aspen Institute.