REQUEST FOR PROPOSALS: NONPROFIT STRATEGIC PLANNING CONSULTANTS
- Employer
- Youth Advocate Programs, Inc.
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Closing date
- Apr 3, 2021
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- Position Type
- Fundraising, Prospect Research, Other Fundraising, Programs, Government Relations and Advocacy, Other Programs, Administrative, Other Administrative
- Fields
- Advocacy, Community Development, Other Fields, Social Services, Youth
- Employment Type
- Part Time
PURPOSE
Youth Advocate Programs, Inc. (YAP) has initiated a Request for
Proposal (RFP) process to identify
qualified consultants to guide and execute a strategic direction
and planning process with our Board of Directors, Senior Staff, and
the stakeholder community to inform and produce a strategic plan to
guide YAP for the next three years.
WHO IS ELIGIBLE TO RESPOND?
Youth Advocate Programs, Inc. (YAP) seeks consultants who
demonstrate a strong overall understanding of the structure and
purpose of community-based, nonprofit youth and family service
organizations that provide direct services to individuals and
families and policy advocacy services. The winning candidate will
have strong facilitation skills and have proven experience with
nonprofit strategic planning. The proposal is due March 31,
2021.
ABOUT THE ORGANIZATION
Youth Advocate Programs, Inc. (YAP), founded in 1975, has a strong
and unique mission: to work with juvenile justice, child welfare,
behavioral health, disability and education government agencies so
they do not rely on incarceration or other out-of-home placements
to safely and effectively meet the needs of youth and young adults.
We are deeply committed to advancing racial equity and inclusion,
both internally and externally, as we are keenly aware of the
impact of historical and current policies and practices that
result in the disproportionate number of black and brown youth who
intersect these systems and how they move within them. YAP
operationalizes our mission through direct service, policy and
advocacy. YAP’s direct service programs provide support to our
nation’s highest need/risk youth and their families. YAP currently
operates about 150 programs in urban, suburban and rural
communities spread out over 30 states and Washington DC. YAP is a
very diverse organization: over 60% of our program participants are
people of color; over 50% of YAP staff are people are color; and
over
50% of our Board are people of color. We serve 20,000 youth and
their families each year, employ 520 salaried staff, and 1,400
hourly staff. Despite the impact of COVID-19, YAP is currently
growing and starting up programs in several new locations,
including a few key states. YAP embraces the principles of Race,
Equity and Inclusion, and works towards social justice. We have a
strong, active Board of Directors (16 members), and about 50 Senior
Staff who oversee operations, including an 8-member Executive Team.
For a more complete picture, please see our web site: http://yapinc.org
OWNERSHIP AND CONFIDENTIALITY
All intellectual property will become the property of the nonprofit
organization receiving services. All data remains the sole property
of the nonprofit organization. The consultant shall agree to keep
information related to this process in strict confidence,
including, but not limited to, the terms of the contract and any
confidential business information or proprietary information that
has been gathered on this project.
The proposal must also include the following specific information:
General information- The proposal should provide the name of the
consultant, title, address, phone number, email address, and
website, if one exists. The name and email address for any team
members assisting in the project should also be included.
Consultant Qualifications & Roles- The proposal must describe
the consultant’s qualifications such as work activities, expertise,
knowledge, and experience. Experience should include examples of
similar related nonprofit work.
Some key qualifications that will be considered:
● Experience in successfully developing strategic plans for
nonprofit organizations
● Knowledge of collective impact or collaborative strategic
initiatives
● Strong facilitation skills
- Experience in creating a neutral environment for obtaining input
- Experience in gathering and utilizing data to drive the strategic process
- Ability to constructively challenge key stakeholders
- Experience in inspiring others to think innovatively
● Project management experience
● Culturally competent in the areas of race, equity and
inclusion
Work Plan- The proposal should include a detailed description of
the activities to be conducted by the consultant to complete the
work.
● Specific activities to be conducted in the process
● Sample timeline for the activity in the process
● List of milestones & deliverables tied to the
activities
● Proposed payment schedule tied to project milestones &
deliverables
● Daily rate if more work is needed
Detailed Budget for the Project- Please include a budget narrative
to explain the costs.
Three Client References- Information regarding each reference
should include the individual’s name, address, phone number and
email address.
Previous Work Product- The proposal should include at least 1
sample of a previously completed strategic plan, including the
planning process used to develop the plan. Portions may be redacted
to protect private information as needed.
Instructions for submission
1. Closing Submission Date Proposals are due by 4:00pm on Monday,
March 31, 2021
2. Inquiries Inquiries concerning this RFP should be directed to:
strategicplan@yapinc.org
3. Conditions of Proposal All costs incurred in the preparation of
a response to this RFP are the responsibility of the bidder and
will not be reimbursed by YAP
4. Submission Instructions
All submissions must be submitted electronically to: strategicplan@yapinc.org.
Electronic submissions cannot exceed 15 megabytes per email.
Multiple emails per RFP submission can and will be accepted. An
email acknowledgement of each submission received will be sent to
the applicant. All proposals received by the deadline will undergo
a preliminary screening. Late or incomplete applications will not
be accepted for review and rating. Any proposal may be disqualified
if it deviates from the submission instructions in the RFP.
5. Reservation of Rights YAP reserves the right to request or
negotiate changes in a proposal, to accept all or part of a
proposal, or to reject any or all proposals. YAP may, at its sole
and absolute discretion, select no provider for these services if,
in its determination, no applicant is sufficiently responsive to
the need. YAP reserves the right to withdraw this Request for
Proposal (RFP) and/or any item within the RFP at any time without
notice. YAP reserves the right to disqualify any proposal which
does not adhere to the RFP guidelines. This RFP is being offered at
the discretion of YAP. It does not commit YAP to award any
grant.
6. Confidentiality If the bidder deems any material submitted to be
proprietary or confidential, the bidder must indicate this in the
relevant sections of the response.
7. Ineligibility Conflict-of-Interest: Any individual or entity
that has a conflict-of-interest as established in DDS Regulations,
Title 17, Sections 54314 and 54500 et seq., unless a waiver is
permitted and obtained.
8. Notification of Selection and Timeline YAP will seat the RFP
Selection Committee. The evaluation process will include individual
committee member evaluation, followed by committee discussion and
ranking of proposals. After preliminary ranking of proposals,
interviews may be scheduled with finalists, particularly if two or
more proposals are closely ranked and/or more information is
needed. References will be contacted for all finalists.
The final recommendation of the RFP Selection Committee will be submitted for approval by the YAP Board Chair, CEO and President, and is not subject to appeal. All applicants will receive written notification of YAP’s decision regarding their proposal, and an announcement of the applicant awarded the project will be posted on the web site.
Additional information may be required from the selected applicant prior to the awarding of the project. Any information withheld or omitted, or failure to disclose any history of deficiencies or client abuse shall disqualify the applicant from award of the project and/or contract. YAP reserves the right not to select an applicant for project implementation if, in its determination, no qualified applicant has applied or is sufficiently responsive to the service need.
In the event that no proposal is selected, YAP may elect to either not develop the service pending further analysis of alternatives to meet the expressed need, or to issue a new RFP to attempt to expand the pool of potential respondents.
Contact Person
Completed RFP submissions including all elements listed above are
due by 4:00 p.m. on March 31, 2021. Submissions must be emailed
to:
Attn: Committee Liaison for Strategic Planning [strategicplan@yapinc.org]
Timeline:
● March 4, 2021 RFP Release Date
● April 3, 2021 Evaluation of
proposals by Selection Committee
● April 26, 2021 Notice of selection
mailed to applicants
● April 30, 2021 Startup contract
signed
● October 31, 2021 Strategic plan completed and ready for
implementation
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