Development Coordinator

About Us

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. 

The Maine Chapter is The Nature Conservancy's fourth oldest chapter, founded in 1956 by Rachel Carson and other leading Maine citizens concerned about the loss of wildlife habitat. More than 8,000 families, foundations and corporations have helped the Maine Chapter protect over 1,000,000 acres of Maine's most important lands. The Conservancy owns and manages some 290,000 acres in Maine, including the largest system of nature preserves in the state.

We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. Whether it’s career development, work/life balance, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Our goal is to cultivate an inclusive work environment so that all of our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued.

Position Summary

The Development Coordinator works with colleagues within the chapter and across the organization to ensure gifts and pledges are accurately recorded to reflect donor intent and promptly acknowledged. They process donations, pledges and in-kind gifts for the Maine chapter, and they revise and send acknowledgment letters, pledge reminders, and internal forms. The Development Coordinator is responsible for ensuring all gifts have documentation which is properly filed in the donor record. They review grant award documentation to ensure appropriate approvals before gift acceptance. They are responsible for updating electronic donor records in the Conservancy’s fundraising database and will extract and analyze fundraising progress reports for development staff. They also facilitate the pledge review and fulfillment process in partnership with the finance manager. They assist the Development team in entering donor interactions into the database, scheduling meetings, and filing expense reports, along with other tasks as needed. The Development Coordinator runs the annual donor thank you call programs to steward our planned giving donors, new members, and monthly supporters. This position works with trustees and other chapter staff to recruit callers and provide training, scripts, and tracking of the thank you call programs.

The Development Coordinator:

• Is responsible for processing contributions, sending acknowledgements/pledge reminders, and managing/filing gift documentation.
• Manages coding of all gifts, pledges, and non-exchange transaction revenue generated by the Chapter to ensure compliance with donor intent and FASB rules.
•  Creates and maintains financial management and project reports for Director of Development.
• Tracks matching gifts and pledges to ensure accuracy and proper fund disbursement.
• Reviews grant agreements and award letters for legal compliance and risk avoidance; communicates to development team and finance manager.
• Is responsible for preparing, revising, and tracking donor correspondence, such as pledge reminders and thank you letters.
• Ensures all donor correspondence and pledge/gift forms are compliant to Conservancy standards.
• Works with finance manager to ensure an internal audit with no findings for development.
• Provides administrative support to the Development team by updating donor records and other data entry needs, processing donor contact material, making travel arrangements, fielding phone calls from donors, setting up meetings, filing expense reports, and additional administrative tasks, as needed.
• Coordinates annual donor thank you call programs for new members, monthly donors and Legacy Club (planned giving) donors, supporting trustees and chapter staff while providing exemplary donor stewardship.
• Assists with other development team efforts, including event prep, large mailings, and annual planning.
• Assists with other departmental projects, as assigned.

Desired Skills & Experience

We are looking for someone with a Bachelor’s degree and 1 year related experience, or equivalent combination of education and experience; experience in in business writing, editing and proofreading; experience managing diverse activities to meet deadlines; experience working and communicating with a wide range of people; strong organizational skills and attention to detail required; and the ability to analyze information for the purpose of preparing reports, coordinating projects, and solving problems. We’d love to find someone with multi-cultural or cross-cultural experiences who has database skills, including managing data and tracking prospects. If your experience looks a little different from what we’ve identified and you think you can rock the role, we’d love to learn more about you.

How to Apply

To view the full position description and apply, please visit https://careers.nature.org and search for position #49653. Applications will be reviewed in the order they’re received, and the position will remain open until May 17, 2021. If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Women, minorities, people with disabilities and veterans are encouraged to apply. Please visit our career center for a full list of all our open positions globally – new positions are posted often!