This job has expired


Santa Monica College
California, United States
$97,548.00 - $118,560.00
Closing date
May 27, 2021

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Position Type
Fundraising, Capital Campaigns, Corporate and Foundation Relations, Donor Relations, Fundraising Administration, Grant Seeking, Major Gifts, Prospect Research, Other Fundraising, Programs, Grant Administration, Administrative, Other Administrative
Community Foundations, Education
Employment Type
Full Time
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WELCOME TO SANTA MONICA COLLEGE! Under general direction from the Dean of Institutional Advancement and in collaboration with the College President and other College leaders, this position is responsible for identifying, capturing, and securing institutional grants and cultivating other grant making and sponsorship entities. As the person responsible for grant-seeking activities at the College, this position will serve as the lead relationship manager for foundations and corporate grant makers. 

Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great.  No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty. 

What You Will Bring to the College
Our ideal candidate will be a self-starter and possess extensive grant writing and grant prospecting experience for federal, state and private grants.  This individual will have experience leading an organization’s grant-seeking efforts and thrive in a results-oriented environment exhibited by a proven track record of attaining grant funding.  The selected individual will be detail oriented and skilled in researching and identifying funding opportunities that align with the college’s mission, vision and strategic goals.  The candidate will be an active relationship builder and collaborator with campus departments, stakeholders and funders in the management of all campus grants.  This person will have experience stewarding grantmakers throughout the grant period.   In addition, the candidate will be committed to professional development, exhibited by their efforts to continuously train staff and faculty in identifying grant opportunities and writing grants.


We value our employees as individuals, and recognize the value of work-life balance, the health of you and your family, and professional development. We offer a variety of benefits and perks to support new members of our team, including:

  • 16 paid holidays*
  • 24 paid vacation days*
  • 12 paid illness days*
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)
  • Membership in the California Public Employee Retirement System (CALPERS)
  • 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
  • Free access to the Employee Assistance Program (EASE).
  • Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program

*Holidays, vacation, and illness days listed above assume a 12-month schedule. Vacation and illness days are prorated for other work schedules.

Salary Placement
New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement (not to exceed the third step) based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements.

Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.

About the Selection Process

The selection process tentatively consists of a Qualifications Appraisal Interview with Technical Project (weighted 100%), possibly preceded by a Training and Experience Evaluation  (pass/fail). The Training and Experience Evaluation will consist of a structured evaluation of experience and training, based on your online application and responses to the supplemental questions included in your online application.  This process is intended to assess your qualifications above and beyond the minimum requirements for the job.  Only the top qualified applicants whose backgrounds best match the requirements of this position will be invited to move forward to the Qualifications Appraisal Interview.  

Prior to completing your Training and Experience Evaluation, please review our  Tips for Completing a Training & Experience Evaluation to learn more about this process.

Candidates must be successful on all test parts to be placed on the eligibility list. The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including temporary and permanent positions. 

For more information about our selection process, please visit our FAQ page and click on "Job Applicants". 

Santa Monica College reserves the right to modify the stated test parts and weights prior to the administration of any test. 
Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.

Equity Statement 
The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at:

"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."


Examples of Duties

Identifies local, state, federal, philanthropic, and corporate grant opportunities for proposal development and submission; develops and maintains a library of grant opportunities relevant to the work of Santa Monica College faculty and staff.
Designs and manages a grant development program that sustains and grows annual grant revenues based on College's strategic priorities; ensures each project or program meets all proposal conditions and grant requirements.
Writes, edits and submits competitive grant proposals that include needs analysis, goals, objectives, activities, evaluation strategies, timelines, a project budget, and supporting data.
Coordinates and facilitates internal and external working groups involved in proposal/program design including representatives from schools, state and community agencies, employers, and workforce development agencies; designs and implements regular workshops for faculty, staff, and other relevant stakeholders on identifying grant opportunities and writing grants.
Manages and assembles all materials for grant submissions including, but not limited to, proposal forms, concept papers, budgets, letters of support, and memorandum of agreements; coordinates the timely execution of grant submissions.
Stewards grantmakers throughout the grant period, including extending appropriate invitations for site visits and/or attendance at special events and continuing education programs as appropriate.
Develops, in conjunction with the budget office, accurate budgets, financial plans and related documentation to ensure that funds sought are aligned with the mission, goals and outcomes of the grants process.
Researches new institutional funding opportunities that will help to advance College's mission, strategic plan, and/or fundraising priorities; regularly monitors various databases and available resources to identify calls for proposals from viable public and private grantmakers; creates and manages a grant opportunity calendar.
Keeps abreast and notifies senior leadership of changing state, federal and private foundation grant standards and proposal guidelines.
Maintains proactive communication with public and private grantmakers to monitor and keep the College information about relevant trends, issues, and opportunities.
Facilitates the transition from the grant development and award phase to the implementation phase in collaboration with the project leader, appropriate College leader, participating faculty and staff, the Dean of Institutional Research, and the Vice President of Business Administration.
Develops and implements policies, procedures and practices related to grant stewardship.
Maintains record of pending, funded, and declined proposals in related software applications as well as ongoing relationship development activities with funding sources and their representatives.
In collaboration with the Dean, area Vice President and other relevant college leaders, ensures that grant-funded projects and reports comply with all state, federal, foundation and other regulatory policies, procedures, and statutory authority.
Provides ongoing departmental support to collect and report grant related data; ensures grant documentation submitted complies with funding requirements and timelines. 
Performs other duties as assigned.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance. 

Minimum Qualifications

Education Requirement:
Bachelor’s degree in Business, Public Administration, Education, or closely related field from an accredited college or university. A Master’s degree is preferred. 
Experience Requirement:
Four years of experience as a primary writer or editor in the development of federal, state and private grant applications for higher education or community based organizations. Experience must include using software applications related to fundraising and relationship management. Experience managing, administering or coordinating grant funding efforts across an institution is highly desirable. 
Education/Experience Equivalency:
Experience which provided the same kind, level and amount of experience as required in the minimum qualifications may be substituted on a year-for-year basis.

Supplemental Information

For additional information about our employment process, please visit our FAQ page and click on
"current employees" (for existing, permanent SMC employees) or "job applicants" (for external applicants).


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