Development Coordinator

Overview: The Development Coordinator is a vitally important member of the development team. The Development Coordinator performs a variety of professional functions to assist the development team with fundraising and special projects as assigned by the Director of Advancement.

Responsibilities:

Administrative

• Coordinate advisory board and committee meetings: arrange conference calls, draft agendas, reserve meeting rooms, and provide other logistical support, as needed • Attend and participate in development group meetings as appropriate • Draft, proof, and edit correspondence and other communications materials • Plan travel and produce travel itineraries • Generate and maintain the development calendar and manage event and project timelines • Serve as liaison to other departments and program coordinators • Provide ongoing support to Director of Advancement for general operations and special projects, as needed • Provide backup administrative support to other GECO teams, as needed

Budget/Financial

• Develop a thorough working knowledge of the SAP financial system. Process receipts and expense reimbursements for development team • Process invoices and ensure timely payments for the development team and other GECO teams, as needed

Gift Processing

• Process gifts including matching gifts, pledges and pledge payments, fundraising events • Draft, produce, and send all acknowledgment letters; notify staff of gifts as received

Database Management

• Maintain comprehensive knowledge of development database • Manage database including data entry, clean-up of records, and report and query generation • Create mailing and email lists as needed for invitations, solicitations and general correspondence • Perform donor and prospect research to inform overall individual engagement strategies

Event Coordination

• Coordinate fundraising initiatives and events, donor visits, and board meetings • Provide strategic and administrative support for Miles for Mothers campaign • Draft correspondence and copy for invitations and programs • Develop briefings and itineraries for staff • Coordinate with event vendors, including contract execution and payment, event logistics, and production of all printed materials• Staff events as needed • Travel required, approximately 5%, to provide onsite support for events

Donor Relations

• Communicate professionally, positively and effectively with Advisory Board members, donors, and potential donors verbally and in written form • Works as a member of the development team contributing, as appropriate, to strategic discussions, developing messaging strategy, and creating materials for donor relations efforts

Required Qualifications:

• 2-3 years’ administrative experience with one-year experience preferred in fundraising or marketing • Bachelor’s degree or commensurate experience • Discretion and mature independent judgement in handling sensitive and confidential information • Ability to work independently, manage and prioritize multiple projects, and to maintain a high degree of professionalism • Strong interpersonal and organizational skills • Strong computer literacy skills required and the ability to learn new software • Excellent writing, design, editorial and verbal communication skills • Ability to work in a dynamic, fast-paced environment • Ability to work some nights and weekends • Knowledge of fundraising and relationship management software (Raiser's Edge, Luminate CRM preferred) and Workfront for project management