Executive Assistant and Board Liason
Executive Assistant and Board Liaison
Chief Operating Officer
Common Future is a network of remarkable leaders in the U.S. and Canada who work deeply within their communities to create alternative approaches to business, philanthropy, and investing. Our network is made up of local economy leaders, place-based foundation professionals, and impact investors who are poised to share knowledge, expertise, and resources. We envision an economy where wealth is redistributed, power is democratized, and economic control is shifted to marginalized communities. We work as a “think and do tank” that enables collaboration, ideation, and adoption of economic models that empower communities that have been the most marginalized. We are a 21 person organization (and growing). Our culture values equity, collaboration, intellectual curiosity, and experimentation.
Common Future is seeking an organized self-starter to support the Chief Operating Officer and the Executive Team. The Executive Assistant and Board Liaison (EA/BL) will provide administrative and operational support, including support to the CEO in coordinating and engaging with the Board of Directors. The EA/BL will help a recently expanded Executive Team by taking on administrative or project related tasks and enabling the team to focus on organization-wide priorities. More focus will be placed on working with the COO and CEO, with occasional support to the VP of People Operations and other members of the Executive Team. The EA/BL will be a right-hand to the COO, with the ability to anticipate needs and make independent decisions, proactively problem solve, and identify and implement effective solutions even when there is a lack of a clear process.Executive Support
Manage logistics for internal
meetings including scheduling, supporting agenda development,
facilitating, note-taking, communicating to key stakeholders,
following up on action items, and setting up the appropriate tools
and technology, such as Slack, Zoom, Hopin, or Mural.
Contribute to the scheduling,
planning, and logistics for other team meetings as requested, e.g.
Equity, Culture, or Knowledge Management.
When travel resumes, coordinate
travel arrangements for CEO, COO, and other Exec Team members as
requested, including booking travel, preparing itinerary, providing
supplies, coordinating with trip hosts, and completing expense
Take notes at meetings and assist
with related follow-up tasks and reminders.
Support the preparation of meetings
and other engagements by generating background information, writing
draft emails or other communications, and preparing other
Coordinate the details involved in
presenting and speaking, including coordinating and communicating
with key stakeholders, developing, editing, and sharing materials,
following-up on action items, and surveying participants.
Support People Operations by
supporting back-office management, conducting research on best
people practices and policies, and leading team building
Support the CEO in engaging the Board
of Directors through scheduling and planning agendas.
Manage relationships with the Board
of Directors through consistent communications, compiling thorough
and timely board reports.
Prepare materials and support
logistics for Board meetings and retreats
Maintain documentation on Board
activities & members.
Help facilitate and take meeting
minutes for quarterly Board Meetings, monthly Board Committee
Meetings (Executive, Finance, Recruiting), and board retreats.
Coordinate with staff to develop
reports in preparation for formal board meetings or in preparation
for ad hoc, strategic meetings.
Support the Board in the creation of
relevant memos or documents.
Support the Board with
appropriate follow-up on action items and priorities.
Implement new systems and tools for
greater board development and integration with Common Future
High interest and skill in supporting
the operations of a growing organization.
High interest and passion for racial
justice, economic justice, equity, and the work of Common
Highly motivated, independent, and
self directed individual ready to support the COO, CEO, and other
senior staff to improve the administrative functioning of the
organization with minimal specific direction.
Experience with online and in person
event planning and logistics related to supporting C-Suite and
Board of Directors.
Detail oriented with strong verbal,
written, and visual communication skills.
Experience with productivity software
and meeting technology such as Zoom, Hopin, Asana, GSuite, a
Adept at project management with a
keen understanding of timelines, scheduling, and reminders.
Strong customer service orientation
with the ability to assess what’s coming up, anticipate needs, and
proactively do what’s needed.
Excellent interpersonal skills, along
with diplomacy, tact, and humor.
Entrepreneurial style, with an
enthusiasm for working in a dynamic, fast-paced
Compensation and Benefits
This is a full-time, exempt position. The salary range is $60,000 to $70,000 and commensurate with experience. Common Future offers a work environment that is committed to the wellbeing and support of our employees. We embrace a human-centered approach to our practices and policies. We offer a competitive benefits package that includes
20-25 paid time off days
18 paid holidays, including a week
off in the Spring and the Fall
4 day work week experiment in Summer
2021, 80% time at 100% pay
Remote and flexible work options
Stipend for office supplies, work
from home costs, and cell phone
Paid medical, dental, vision,
and life insurance
Paid long term disability
4% 403b retirement plan contribution
that is immediately vested
$500+ professional development
How to Apply
To apply, please submit your cover letter, resume, salary expectation, up to 3 references here.
In your cover letter, please answer the following questions with no more than 3-5 bullet points per question:
Why do you want to work at
How does this role align with
your current career trajectory?
What aspects of your
experience are you most eager to contribute toward this
Anything else you would like
us to know.
Our ideal start date for this role is June 2021 with interviews beginning in May 2021. Applications will be evaluated as they arrive and the position will remain open until filled.
Job Posted on April 27, 2021