Grants Manager
- Employer
- Council of Chief State School Officers
- Location
- District of Columbia, United States
- Salary
- Competitive Salary
- Closing date
- May 28, 2021
View more
- Position Type
- Fundraising, Grant Seeking, Prospect Research
- Fields
- Education, Philanthropic Advisors, Research
- Employment Type
- Full Time
The Council of Chief State School Officers (CCSSO) is a
nonpartisan, nationwide, nonprofit organization of public officials
who head departments of elementary and secondary education in the
states, the District of Columbia, the Department of Defense
Education Activity, the Bureau of Indian Education, and five U.S.
extra-state jurisdictions. CCSSO provides leadership, advocacy, and
technical assistance on major educational issues. CCSSO seeks
member consensus on major educational issues and expresses their
views to civic and professional organizations, federal agencies,
Congress, and the public.
The Grants Manager is primarily responsible for the management and
administration of an assigned portfolio of grants, including
preparation of grant proposals, relationship management and
cultivation, managing all aspects of grant application submissions
and budgeting; continually researching funding opportunities to
support successful implementation of the Council’s strategic
plan and managing up-to-date and accurate records for funders and
the organization.
Qualified candidates should possess excellent writing,
communication, and computer skills (Microsoft Office Word,
PowerPoint, Adobe, and Excel), strong relationship-building and
management skills, and knowledge of customer management information
systems and experience preparing program-level budgets. The
candidate must be highly organized with the ability to effectively
work under pressure, use independent judgment and produce a quality
work product within tight time constraints.
To ensure success, this individual must have proficient knowledge
of fundraising methods and be committed to the mission of the
Council. Preferred applicants are deadline-driven team players with
outstanding multitasking abilities.
- Writes, reviews and edits grant proposals to public, private and corporate entities
- Corresponds with prospects and grantors, including following up on status of proposals and reporting back on program investments
- Maintains database and files regarding information about grantors, including contact information, grantor’s funding priorities, reporting requirements and deadlines
- Coordinates regular communications with current and prospective funders, such as providing scheduled updates of CCSSO activities and facilitating webinars with CCSSO members
- Manages and administers a portfolio of 25-30 grants
- Works with Program Staff, and Accounting to develop performance metrics and budgets for grant proposals
- Meets with Program Staff and the Accounting teams to review financial reports, verify budget information for accuracy, completeness, and compliance with grant regulations
- Reports on quantitative and qualitative results that demonstrate the organization’s programmatic impacts to grant funders
- Maintains and implements funding calendar activities, including cultivation activities
- Regularly informs supervisor of project status and any deviation from established timeline or goals
- Continually expands portfolio of prospects suitable for solicitation
- Conducts prospect research on potential corporate, foundation, and individual grantors
- Coordinates on-site and virtual meetings with prospects/grantors
Education and Minimum Qualifications
- Bachelor's Degree
- 3-5 years' experience with relationship management, proposal writing and grant coordination
- Fully versed in proposal life cycle development process
- Experience developing proposal outlines that are aligned with a specified scope of work and evaluation criteria described in the grant application
- Experience conducting proposal kickoff meetings, proposal reviews, and necessary logistics for timely proposal submission
- Experience creating a variety of written products and deliverables in a timely manner
- Experience assessing RFP/RFQ packages for requirements to ensure compliance with all submission requirements
- Experience preparing and managing proposal development schedule from pre/post RFP to submission
Technical Skills
Proficient with Microsoft Office Word, PowerPoint and Excel, and
database management skills (previous Sales Force experience
preferred)
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this Job, the employee is regularly
required to sit and talk or listen. The employee is frequently
required to use hands to finger, handle, or feel. The employee is
occasionally required to stand, walk and reach with hands and arms.
The employee must occasionally lift and/or move up to 10
pounds. Specific vision abilities required by this job
include close vision, depth perception and ability to adjust
focus.
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. The noise level in the work environment is
usually quiet.
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