Job ID: 49055
Full/Part Time: Full-Time
Location: Tallahassee, FL
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
The Gift Specialist, Gift Services contributes to the integrity, maintenance and management of advancement information through gift entry, gift research, analysis of data, reporting, data entry, and clerical support within the Gift Services unit. The Gift Specialist is expected to uphold and exemplify the operating practices and mission of the Foundation.
Analyze, Research and Record Gifts and Event Registrations
Uses a variety of resources to identify donors and their relationships, with mindfulness of the tax, donor stewardship and reporting implications of their work. Maintains knowledge of basic tax code for charitable contributions, as well as guidelines established by the Council for Advancement and Support of Education. Reviews and analyzes data for accuracy, logic and relevance. Creates and updates donor database records. Performs queries and exports/imports in the database. Reconciles financial data in a variety of formats to ensure cohesive bookkeeping with the accounting database. Enters a variety of gift or event data with high level of accuracy and efficiency. Protects confidential information. Scans gift documentation.
Edit and Proofread
Merges critical data into spreadsheet or word processing documents. Edits donor acknowledgement letters, pledge reminders and other correspondence, personalizing based on the complexity of the gift to continue the cycle of stewardship and future gifts to FSU.
Donor and Customer Service
Communicates effectively directly with fundraisers, campus contacts and donors. Corresponds with high level of written and verbal proficiency.
Other Duties as Required
Performs simple gift projects as assigned by Assistant Director or Senior Director. Maintains information in a variety of formats including network files and digital images.
High school diploma/equivalent and four years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.)
Commitment to best practices of equity, diversity and inclusion.
Excellent organizational, customer service, and communication skills.
Proficiency in the Microsoft Office products suite (Excel, Outlook, Word), or equivalent software.
Experience prioritizing, organizing and performing multiple work assignments simultaneously and in a detail oriented environment.
Ability to handle confidential, sensitive information with the highest degree of professionalism.
*Applicants must upload a cover letter & resume with their online application.*
Bachelor’s degree preferred.
Ability to understand complex concepts.
Minimum of 1 year of experience working in a fiscal environment.
Ability to process complex financial data with a high level of accuracy.
One of the nation's elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
This is an USPS (University Support Personnel System) position.
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Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.