CFD and Annual Giving Associate
Job ID: 49205
Full/Part Time: Full-Time
Location: Tallahassee, FL
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
Provides administrative assistance and program support for the Departments of Corporate and Foundation Development and Annual Giving, with a priority of supporting both Directors.
Corporate and Foundation Development Support
Provides administrative support to the Director of Corporate and Foundation Development and the team. Assist the Director in coordinating staff meetings, including agendas and minutes; one on one meetings with departmental staff; conference calls, web conferences, and consultant visits. Distributes monthly activity reports regarding department fundraising activities. Requests information to include reports from prospect research and data management. Prepares departmental disbursement requests, reconciles purchasing card expenditures, monitors departmental travel expenses and assists with monthly budget reconciliation. Provides clerical support for special projects for the Central Development team.
Annual Giving Support
Provides administrative support to the Director of Annual Giving and the team. Prepares and distributes the weekly Annual Giving fundraising reports and team agendas. Prepares correspondence and manages the Annual Giving inbox. Schedules appointments and coordinates meetings with various internal teams. Arranges travel and maintains departmental calendars with a focus on managing the Director’s calendar and time. Schedules large and complex meetings with academic deans, development officers, and campus personnel; and schedules leadership and Dean visits to the Phone Center. Runs and prepares quarterly fundraising analysis reports for the Director’s leadership meetings. Co-manages the matching gift processes. Performs EverTrue social data mining for various solicitations and events. Prepares departmental disbursement requests, reconciles purchasing card expenditures, monitors departmental travel expenses and assists with monthly budget reconciliation. Provides up-to-date budget tracking. Provides clerical support for special projects for the team.
Makes copies, send faxes, coordinate mailings and order supplies. Provides front desk coverage and lobby support in a rotation system. Protects confidential information. Performs other related duties as required and assigned.
High school diploma/equivalent and four years of administrative support experience in a professional setting. (Note: post-high school education can substitute for experience at the equivalent rate.)
Demonstrated commitment to equity, diversity and inclusion.
Proficiency in the Microsoft Office products suite (Excel, Outlook, Word), or equivalent software.
Excellent communication skills to include verbal and written proficiency.
Experience with writing, proofreading, and editing business correspondence.
Excellent organizational and administrative/clerical skills.
Experience prioritizing, organizing and performing multiple work assignments simultaneously and in a detail-oriented environment.
Ability to handle confidential, sensitive information with the highest degree of professionalism.
Must be a self-starter, comfortable working independently.
*Applicants must upload a cover letter & resume with their online application. *
Bachelor’s degree preferred.
Professional demeanor with a teamwork approach and a can-do, assertive philosophy.
Willingness or drive to be proactive and take on projects to support both the CFD and AG teams.
Functional knowledge of constituent database software, preferably Blackbaud CRM.
Basic mathematical skills.
One of the nation's elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
This is an USPS (University Support Personnel System) position.
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If not otherwise specified, schedule is M-F, 8-5.
Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.