Senior Assistant, Corporate Partnerships

Senior Assistant, Corporate Partnerships

Job ID: 24276

Location: 10 Brookline Place West, Brookline, MA 02445

Category: Development/Fundraising

Employment Type: Full time

Overview

This position is remote through early September. Effective Monday, September 13th, this position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

GENERAL SUMMARY: 

The Senior Assistant provides administrative support for Assistant Vice President of Corporate Partnerships, including managing correspondence, scheduling meetings, mail, travel arrangements and appointments, screening potential partners based on incoming phone calls. This position also provides support as needed to cause marketing partnerships, including Stop & Shop, Holiday Greetings, Bakes for Breast Cancer, Arbella Insurance, and others as needed. Responsible for assisting the entire Division with reaching financial goals.

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide administrative support to Assistant Vice President of Corporate Partnerships, including maintenance of calendar, budget, and gift reconciliation;
• Distribute faxes, order supplies, copy materials, fax, answer phones, etc.;
• Respond to calls and visits from donors, prospective donors, volunteers, and sponsors. Determine priority of the situation. Suggest response and refer to/inform supervisor as appropriate;
• Compose, type, and mail/fax correspondence, memos, and reports;
• Coordinate events, including contracting with vendors and coordinating logistics;
• Maintain budget, handle checks, process invoices, and work with Contribution Services to ensure all procedures are followed.
• Develop a working knowledge of the fundraising database, Excel, Kintera, and other management information and tracking systems used by the Philanthropy office;
• Create and maintain office systems, files, information, and project tracking system;
• Assist in design and production of written material such as proposals, brochures, press releases, and correspondence;
• Support Corporate Partnerships as needed including acknowledgements, awards, general stewardship, and special projects;
• Act as liaison for Boston Bakes for Breast Cancer;
• Participate in brainstorming and strategy sessions;
• Act as lead staff person for one corporate partnership;
• Act as liaison for all patient partner activities;
• Research potential corporate partners and sponsors;
• Provide support for front desk and related duties as requested and needed;
• Responsible for assisting the entire department with reaching financial goals.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President of Corporate Partnerships. This position has minimal supervision of interns/temps, but will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a Bachelor’s degree is preferred. 1-3 years’ administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. High degree of confidentiality must always be exercised.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

Remote flexibility (up to 1 day in the office each week). 

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.