Development Associate

New York, United States
Salary Commensurate with experience
Jun 26, 2021
Jul 25, 2021
Employment Type
Full Time
WSW seeks a full-time Development Associate. The ideal candidate will be self-motivated, detail-oriented, and adept at communicating both internally with staff and externally with WSW’s constituents. This individual will be primarily involved in event planning, grant writing, and donor development. The schedule is Monday through Friday, 9am to 5pm, but events will sometimes require weekend and evening work.

The Development Associate will work closely with the co-directors to maintain and elevate WSW’s current fundraising schedule. This includes, but is not limited to, a slate of state and foundation grants,  an annual benefit, and five small, annual fundraising events. This individual will also support the co-director’s individual fundraising efforts, as needed. This is an ideal position for someone who has worked in institutional fundraising before and would like to expand their skills to include major gift solicitation.

Grants: WSW’s current schedule consists of 20-25 annual grants, including awards from the National Endowment for the Arts, the New York State Council on the Arts, and a number of private and family foundations. Because WSW has a campus of historical buildings, capital grants also play a significant role in our fundraising, with recent grants from the Regional Economic Development Council and the New York Preservation League. WSW has a grant writing consultant who will remain on retainer and will support the Development Associate by writing two major grants per year, while also supporting prospect research.

Events: WSW has one annual benefit which has historically been offsite and branded as a gala with an auction component.  The event typically hosts 100-150 guests and consists of a silent art auction, live auction, and presentations honoring notable figures from the regional arts community.  Five smaller fundraising events, both on- and offsite, will take place in 2021-2022. The Development Associate will work with WSW staff and board to execute these fund- and friendraisers.



  • Conduct the full range of activities required to prepare, submit, and manage grant proposals
  • Comply with all grant reporting as required by each funder
  • Manage the annual grant calendar, including grant and report deadlines, as well as deadlines for supplemental materials needed from colleagues
  • Work with co-directors to manage funder communications and relationships
  • Maintain grants section of Salesforce database, as well as paper and digital filing systems
  • Expand WSW’s grant portfolio by performing regular prospect research and applying to new opportunities
  • Track relevant statistics (individuals served, applications received, etc.)
  • Maintain portals and registrations, including the Grants Gateway, NYS Vendor Portal, and the System for Award Management (SAM), among others
  • Prepare bi-monthly grant report for Board meetings


  • Collaborate with co-directors and board members to design events
  • Contract and communicate with all vendors
  • Work with marketing team to develop digital campaign and print materials
  • Manage volunteers, from recruiting and scheduling to day-of management
  • Manage overall planning schedule, ensuring deadlines are met
  • Direct all setup, event, and breakdown activities
  • Work with Executive Director to build an excited and effective benefit committee
  • Coordinate auction solicitation, intake, and acknowledgement

Other Duties:

  • Work with co-directors and marketing team on End of Year print and digital fundraising, as well as Giving Tuesday
  • Assist co-directors with individual fundraising needs, as necessary

As with all small teams, this position also requires responsiveness to other work as it arises. We expect every WSW staff member to be a team player and to help the organization in achieving its programmatic, strategic, and financial goals.


  • At least two years experience with grant writing and institutional donors
  • At least two years experience managing major fundraising events
  • Proficient in Microsoft and Google suites
  • Experience working with a database (Salesforce a plus!)
  • Familiarity with state and federal grants (NEA, NYSCA, REDC) and systems (CFA, NYS vendor portal, Grants Gateway)
  • Previous work in the arts and/or knowledge of WSW’s artistic disciplines


  • Excellent written communication; able to write clear, structured, and persuasive proposals
  • Strong editorial skills
  • Adept at operating at high-efficiency in a deadline-continuous environment
  • Proactive in addressing any and all issues related to job responsibilities
  • Outstanding interpersonal and communication skills
  • Knowledge of basic fundraising sources, techniques, and strategies
  • Familiarity with prospect research techniques

Compensation: WSW offers its full-time employees a benefits package that includes health coverage, retirement benefits, generous paid vacation and sick time, and holidays. WSW owns several properties and can offer long-term housing if needed. Salary is commensurate with experience and range is dependent on whether housing is required.


WSW is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.