Special Events & Rental Manager

Start Date:    ASAP

Department: Special Events

Reports to:    Senior Director of Special Events

FSLA Status: Exempt

Schedule:      Full-time; 35-hours / 5 days a week / including evenings and some weekends

The Jewish Museum:

Located in the landmark Warburg mansion on New York City’s Museum Mile, the Jewish Museum is a museum at the intersection of art and Jewish culture for people of all backgrounds. Founded in 1904, the Museum was the first institution of its kind in the United States and one of the oldest Jewish museums in the world.  The Museum maintains a unique collection of nearly 30,000 works of art, ceremonial objects, and media reflecting the global Jewish experience over more than 4,000 years. The Museum’s dynamic exhibitions and public programs provide platforms for cross-cultural dialogue, fostering empathy, mutual understanding, and respect.  As an identity-based institution representing a historically marginalized people, the Museum plays an important role among cultural institutions to fight against all forms of bigotry and discrimination and to promote understanding among wide audiences.  The Jewish Museum invites applicants of all backgrounds to consider joining the Museum in its work.

The Jewish Museum is committed to creating an inclusive and welcoming environment for all and to promoting a positive work culture that celebrates difference, challenges prejudice, and ensures fairness.  Integrity, collegiality, and excellence are central to the Museum’s values. These values, along with an institution-wide commitment to Diversity, Equity, Access & Inclusion (DEAI), are embedded in the Museum’s strategic plan and will be the focus of a comprehensive DEAI action plan.

The Position:

The Jewish Museum seeks a detail-oriented, multi-tasker to manage its facility rental program and to provide support for internal events produced by the Special Events Department. In addition to having strong organizational and administrative skills, this position requires someone with the maturity to handle a broad range of client needs with professionalism and tact.


Responsibilities Include: 

    Manage all aspects of the Museum’s rental program, including fielding rental inquiries for institutional, corporate, and individual life cycle events. Arrange site visits, coordinate event logistics, act as on-site event manager, and assist with event planning.
    Prepare contracts, oversee payment and insurance forms, and develop/maintain rental program budgets. Manage relationships with vendors such as caterers, party planners, and floral designers. Coordinate the Museum approval process for print and digital materials. Maintain current rental program information on the Museum’s website and input relevant data in Salesforce. Provide important support for internal Museum events, including the Annual Purim Ball, Art and Design Tour, exhibition openings, and other events and projects, as needed. Attend weekly event logistics meetings and engage with colleagues, donors, and other key Museum stakeholders. 


    Bachelor’s degree required Two to three years’ experience with facility rentals, event management, or related field Excellent email and phone etiquette; ability to adapt to varying communication styles Maturity to deal with sophisticated clients and willingness to go the extra mile to provide excellent client service Strong negotiation skills Highly detail oriented; adept at trafficking logistics and prioritizing workload between several projects  Flexibility to work evenings and weekends as necessary Strong computer skills essential; familiarity with Salesforce preferred Knowledge of the laws of kashrut, preferred Interest in visual arts and museum operations preferred

Send Resume with Cover Letter with Salary Requirement To:

Associate Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

Email: jobs@thejm.org 

Fax: 212.423.3232

The Jewish Museum is committed to diversifying its staff and encourages individuals of all ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

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