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Administrative Assistant - Brain Health Strategy & Research - Washington, DC

Employer
Wounded Warrior Project
Location
District of Columbia, United States
Salary
Competitive Salary
Closing date
Aug 7, 2021

The Wounded Warrior Project (WWP) Administrative Coordinator provides administrative support for a WWP business unit or program leadership and team, including performing administrative tasks, managing schedules and email distribution lists, planning, and coordinating meetings, and assisting with special projects.


 

DUTIES & RESPONSIBILITIES

  • Provide administrative support to the Program executive leader and staff.
  • Plan and schedule meetings, appointments, conferences, and teleconferences on behalf of the leadership and teams. Ensure details are communicated properly to participants, and logistics are effectively planned and accomplished.
  • Perform basic office duties including answering the telephone, and directing calls, managing correspondence, and organizing, filing, and maintaining documents and records, exercising discretion, and confidentiality.
  • Collect and analyze data and metrics to assist with decision-making and with reports for leadership. Organize, file, and maintain documents for record keeping
  • Prepare reports, presentations, meeting notes, spreadsheets, and briefs to be shared with leadership and other teams.
  • Maintain multiple team tracking reports and presentations.
  • Generate and prepare the team’s bi-weekly, monthly, and quarterly reports.
  • Transcribe notes during meetings to include directives and assignments to be distributed to attendees. 
  • Maintain confidential paperwork and documents with the utmost discretion.
  • Organize, file, and maintain documents for record keeping.
  • Support program operations and partnerships, communications, marketing, or business development staff and other WWP teams by assisting with special projects including team campaigns, fundraisers, and key initiatives.
  • Coordinate research on alternative tools and technology to help improve the team’s performance. Provide recommendations to leadership.
  • Assist to maintain vendor relationships through coordinating communications, contracts, invoicing, and budget-related documentation.
  • Other related duties as assigned.
 

KNOWLEDGE, SKILLS, & ABILITIES

  • Demonstrated ability to manage administrative activities for senior level management and staff.
  • Effective organizational and time management skills. Demonstrated ability to effectively manage multiple tasks, assignments, and priorities, and complete deliverables within deadlines.
  • Well-developed interpersonal skills to interact effectively with diverse individuals.
  • Demonstrated ability to manage sensitive matters with diplomacy, empathy, and confidentiality, and build effective working relationships.
  • Demonstrated ability to work effectively in a collaborative team environment.
  • Demonstrated computer proficiency using Microsoft Office, e.g., Word, Excel, Outlook, PowerPoint.
  • Strong written and verbal communication skills.
  • Detail-oriented with good problem-solving abilities.
  • Demonstrated ability to maintain confidentiality.
  • Ability to work overtime including weekends, holidays, evenings as needed.
  • High energy level. Self-starter; willing to take initiative.
  • Unequivocal commitment to the highest standards of personal and business ethics and conduct.
  • Mission-driven, guided by core values, and a pleasure to work with.
 

EXPERIENCE

 

Requirements

  • Two years of experience providing administrative support, staff support, or similar type of professional support.
  • Two years of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook.
 

Preferences

  • Two years of administrative experience or work with a non-profit organization, public relations, media relations, communications, or marketing.
  • Two years of administrative experience with a sales or fundraising organization.
  • Two years of experience with Salesforce, Workday, and Concur.
 

EDUCATION

 

Requirements

  • Bachelor’s degree. Equivalent combination of applicable education, training, certification, and experience may be considered in lieu of degree.
 

Preferences

  • Bachelor’s degree.
 

WORK ENVIRONMENT/PHYSICAL DEMANDS

  • General office environment; temperature controlled.
  • Routinely uses standard office equipment, e.g., copiers, phones, computers, filing cabinets.
  • Overtime and weekend work as needed.
  • Up to 10% travel.
  • Sitting for extended periods.

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