Development Coordinator, School of Law

Job Description Summary

In University Advancement, we believe in equity, not just equality. We understand that in order to develop a fully engaged constituency; individuals must receive equitable treatment instead of equal treatment. Establishing equality means treating everyone the same. Equity necessitates transforming our community to meet the needs, interests and cultural norms of our University Advancement staff.

Summary:
The Development Coordinator, School of Law, partners with the School of Law Development Team to perform a variety of functions that support all fundraising, volunteer activities and alumni engagement for the School of Law. This includes analyzing the prospect management plan for each gift officer, reviewing prospect portfolios for all team members, recording and tracking progress on “next steps” with law school prospects and ensuring that time is being spent with the very best prospects available. Provides actionable, value-added analysis of a variety of data (i.e. portfolio/wealth management), in order to inform strategies on rated law prospects. This position also provides all variety of administrative, analytical, logistical, project, and executive support to the Law Development Office, supporting the day-to-day activities of the office and serving as the first point of contact and liaison with internal and external constituencies. This position also assists with composition and preparation of various correspondence, materials, and administrative reports to internal and external University Advancement constituencies.

 

Job Description

This Job Is For You If You Are Able To….

• Proactively partner with law development team to create individual processes to ensure timely action on items required to be documented in Deacon Advancement Database (DAD) (i.e. call reports and portfolio assignment updates), preparation for visits and events and other follow-up items.
• Use DAD to effectively maintain law prospect information, including all related fundraising modules to ensure individual and team goals are being met. Ensure all top Law School prospects on the prospect map are actively managed by a member of the law development team or a regional team member.
• Conduct monthly (at a minimum) review of Prospect Plan and Steps report with Assistant Dean to ensure execution on all prospect plans. Regularly review prospect portfolios with each member of the team ensuring that they contain the best law school prospects available for management.
• Create and review the monthly School of Law development dashboard report; review LYBUNT (last year but not this year) and SYBUNT (some year but not this year) reports for all law giving as well as other key metric reports with the Assistant Dean and fundraising team to monitor progress and help with strategy.
• Regularly review prospect bucketing information to identify potential prospects for law school fundraising projects and review these prospects with the Assistant Dean for Development.
• Manage the gift acknowledgement process for participation level law alumni donors as well as Law Board of Visitor, Rose Council and General Counsel Advisory Committee members, and other prospects assigned to the Assistant Dean, Associate Director of Development and Director of Annual Giving.
• Greet visitors, coordinate campus visits for alumni and fields alumni phone calls and determine the best answer or person to redirect them to.
• Manage the budget for the Law Development Office; follow budgetary procedures, process expenses for events and travel, verify expenses charged to the office, and produce reports on expenditures and projected event expenditures. Troubleshoot budget questions with the FAS office. Prepare journal entries as needed. Analyze past event expenditures and help assess potential spending for the current year events. 
• Make and adjust travel arrangements (i.e. multi-stop trips, troubleshooting/making alternative arrangements while the trip is in process, reserve event space, and work with law alumni engagement for offsite events such as regional Wake Forest law alumni events, the spring Rose Council meeting, and Supreme Court trips in Washington, DC). 
• Monitor email and calendar appointments, maintain files, and help with deadlines for the Assistant Dean.

• Maintain the Law Board of Visitors (LBOV), Rose Council (RC) and General Counsel Advisory Committee (GCAC) membership databases, keeps accurate records of employment and legal expertise, cell phones, board and council members’ and students’ birthdays, etc. Publish and maintain the annual Law Board of Visitors’ directory. Manage the invitation of new members to the Board of Visitors, including the invitation letters, data collection process for the directory, etc.
• Coordinate/manage all details of Law Board of Visitors, Rose Council & General Counsel Advisory Committee (i.e. all meeting logistics and agendas, member information, maintaining database of RSVPs, providing on-site support at the meetings, assisting with catering and other arrangements.
• Develop collegial relationships with all board and council members; provide special assistance where necessary with travel, special dietary needs, etc.
• Work with Assistant Director for Law Alumni Engagement to organize the School of Law’s annual trip for alumni to be sworn in to the bar of the Supreme Court of the United States (SCOTUS). This activity includes sending out the trip invitation to all law alumni, taking reservations and organizing/arranging all parts of the trip.
• Collaborate closely with the School of Law Dean’s office and Dean’s Cabinet on development related activities, including, but not limited to drafting correspondence and providing prospect information and other development support to the Dean of the Law School, including baseball cards, run of show documents for events, and potentially, assistance with travel (together with Dean’s Executive Assistant).
• Collaborate on an ongoing basis with the Assistant Director of Law Alumni Engagement and, where applicable, University Events to plan and execute law alumni events on and off campus such as Law Alumni Weekend, CLE classes on and off campus and donor recognition events.
• Communicate externally as appropriate with law alumni and key volunteers.
• Supervise the work of student workers and/or interns.

• Contribute to a transparent and equitable organizational culture where ethical policies and practices are understood and lived out by all staff. 
• Get excited about the prospect of joining a team that is making a difference in people’s lives every day. 
• Have a passion for workplace diversity and inclusion.
• Have high standards for your work and are proud to contribute to a mission-driven organization.

 

What Skills Do You Need?

• High school diploma with at least three to five years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program or operation. Administrative support includes those duties beyond clerical/secretarial such as: administrative date collection and analysis; evaluation of projects, processes and operations or equivalent combination of training and experience.
• Strong verbal and written skills, including a willingness to proactively reach out to constituents and colleagues in person, via phone and email.
• Strong organizational and interpersonal skills with an excellent attention to detail and the ability to be courteous and diplomatic in all communications.
• Intellectual curiosity and a desire to engage in research for practical fundraising purposes.
• Research/library/analytical skills, including the ability to use online research tools.
• Strong customer service orientation with ability to communicate and work cooperatively with individuals from diverse backgrounds and cultures.
• Demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
• Ability and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions and competing priorities.
• General knowledge of the School of Law and the University, including the specific partner departments for the Law School Development and Alumni Engagement office. 
• Ability and willingness to attend events if required and work occasional evening and weekend hours as needed.
• Strong computer skills including proficiency in Microsoft Office programs, Google software, and other relevant software as well as essential internet tools and online databases.
• Proven ability to prioritize and work independently, to work responsibly and to meet deadlines.
• Commitment to the mission and values of University Advancement and a commitment to equity, particularly racial equity, with a willingness to proactively learn about it and integrate it into all aspects of the work.
• Respect for the dignity and abilities of all people.
• Ability to foster teamwork and cooperation in a work environment.

 

Desired Skills and Abilities: As the incoming Development Coordinator, School of Law, you will possess many, though perhaps not all, of the following characteristics and qualifications:

• Bachelor’s degree.
• Three to five years of experience in a non-profit or academic environment with evidence of specific skills, especially writing, event planning/coordination, organizational, volunteer management and customer service orientation relevant to the position; experience in educational fundraising.
• Previous experience with progressively more responsible administrative/office management experience.

 

Accountabilities:

• Responsible for own work.
• Manages staff/student workers.
• Budgetary responsibilities.

Additional Job Description

*Applications for this position will be accepted through August 15, 2021, 11:59 p.m. EST.