Location: This position is usually located
in our headquarters in New York City, but is remote while offices
remain closed due to the COVID-19 pandemic.
Classification: Full-time | Exempt
Work Authorization: Applicants must be
authorized to work in the United States.
For more than 30 years, Physicians for Human Rights (PHR) has
used science and medicine to document and call attention to mass
atrocities and severe human rights violations. We investigate and
document abuses, give voice to survivors and witnesses, and plant
seeds of reconciliation by ensuring that perpetrators can be held
accountable for their crimes. PHR uses our core disciplines –
science, medicine, forensics, and public health – to inform our
research and investigations and to strengthen the skills of
frontline human rights defenders. We work closely with hundreds of
partners around the world, using facts to wage effective advocacy
and campaigning and providing critical scientific evidence so that
survivors can seek justice.
PHR, which shared in the 1997 Nobel Peace Prize for our work to
end the scourge of landmines, is poised for even greater growth and
impact. As part of that strategy, we are seeking committed
activists with a passion for human
The grants manager will be a key resource to senior staff,
responsible for monitoring programmatic and financial grant/funder
commitments, and related reporting; aid in general financial
forecasting and modeling; and institute best practices in these
The grants manager is responsible for monitoring all budgets,
grants planning and allocations, and grant budget to actual
reconciliations. The manager can take complex information and
financial data and synthesize it for both finance and non-finance
audiences. In addition, the manager works accurately on details
while considering and appreciating the bigger picture. The manager
will review and cross-check work to ensure accuracy while managing
multiple tasks and meeting firm deadlines. The ideal candidate
enjoys building complex financial solutions to meet data tracking
and monitoring needs and aiding senior management in informed
Reports to: Director of Finance
- Assist with PHR’s annual organizational budget development
process and track the budget in the accounting system.
- Forecast the organizational budget based on actual expenses and
up-to-date projected costs.
- In partnership with development and program staff, develop
financial budgets for grant proposals for a variety of funders
including private foundations, government, and corporate grants,
for final approval by the Director of Finance.
- Develop and maintain a detailed system for financial accounting
and reporting of expenditures in compliance with grant and project
requirements and deadlines; when necessary, propose budget
- Lead the grant to kick off meetings for newly awarded grants;
prepare and disseminate necessary materials for the call.
- Review grants and ensure that appropriate staff is familiar
with all relevant contractual requirements to ensure compliance;
help program staff monitor their spending progress to ensure funds
are spent on time, and by grant agreements and deadlines; report
any significant variances with supporting analysis to the Director
of Finance promptly.
- Prepare and disseminate monthly grant budget versus actual
(BvA) reports to program budget owners, with analysis notes
necessary to help the program better understand the grant’s
spending performance vs plan and determine action steps.
- Review and approve monthly credit card transactions and select
monthly expense reports, to ensure proper coding and compliance via
- Participate in the monthly financial closing process to ensure
correct coding in the accounting system.
- Maintain the staff salary allocations and ensure proper
recording in the accounting system.
- Review vendor requisitions to ensure alignment with grant
budgets and compliance with contractual requirements.
- Review travel/meeting/conference budgets before events to
ensure cost containment and compliance with grant agreements;
elevate any concerns to the Director of Finance as
- Review and with the Director of Finance’s oversight, allocate
consultant expenditures to the appropriate funding source(s) before
- Maintain complete, accurate, electronic consultant and grant
contract databases; maintain hard copies when necessary.
- Track grants denominated in foreign currency for available
funding due to fluctuations in foreign exchange rates.
- Ensure that federal grant budgets align with the Negotiated
Indirect Cost Rate Agreement (NICRA) rate and comply with federal
guidelines and restrictions.
- Aid in annual outside audit preparation and when applicable,
A133 audit participation/readiness.
- Support Director of Finance with workflow and process
improvements in grants management and other finance functions.
- Perform other tasks as assigned.
Qualifications and Skills
- Bachelor’s degree in Accounting, Finance, or a related field,
or satisfactory equivalent of education and/or experience.
- Minimum five years progressive experience in grants and/or
budget management and financial analysis in a non-profit
- Knowledge of financial reporting software, and experience with
MIP Abila, Sage Intacct, Bill.com and Concur preferred.
- Experienced computer user familiar with Microsoft Office
applications; advanced Excel skills mandatory.
- Experience with US State Department grants and foreign
government grants highly desired.
- Self-starter who shows initiative and is skilled in
anticipating needs and potential issues.
- Outstanding financial management and analytical skills.
- Creative with the ability to develop systems to manage
multi-year grants across multiple funders and programs.
- Mature, adaptable, resourceful, and detail-oriented with the
ability to work both independently and as a member of a team.
- A good sense of humor is a plus.
- Excellent interpersonal skills, including the ability to work
with staff at all levels, and represent the organization tactfully
- Able to plan efficiently, organize, and manage complex multiple
projects simultaneously with limited supervision or direction,
while meeting deadlines.
- Commitment to administrative financial protocols, policies, and
- A commitment to human rights is
Salary and Benefits
PHR offers competitive compensation, with options for medical,
dental, disability, and life insurance, a retirement savings plan,
and generous vacation. PHR observes the last week of the calendar
year as an opportunity to refresh, with all offices
More information about Physicians for Human Rights can be found
Please combine your cover letter and resume as one pdf or a word
document and send it to email@example.com. Indicate your “Last
Name/First Name, Grants Manager” in the email subject
A complete application consists of:
- a) A thoughtful cover letter explaining why you are qualified
for/interested in the Grants Manager position with
- b) Resume/curriculum vitae.
Only complete applications in the format requested sent to
firstname.lastname@example.org will be considered.
Physicians for Human Rights is an equal opportunity employer
committed to inclusive hiring and dedicated to diversity in its
work and staff. We recruit and hire without discrimination based on
race, national origin, religion, gender, gender identity, sexual
orientation, prior conviction, arrest history, disability, marital
status, veteran status, age, or any other protection afforded by