HHMI’s biomedical research and science education
efforts rely on targeted and timely communication. Our three major
program areas - Science, Science Education, and the Janelia
Research Campus – regularly communicate new program competitions;
announce awardees; market programs to new and growing audiences;
and promote the students, scientists, and institutions whom HHMI
supports. To achieve this work, the Communications team
strategizes, produces, distributes, and evaluates a wide variety of
content, in partnership with program stakeholders.
In our busy, mission-driven environment, we need a
Project Manager who can help us stay organized and on track by
developing and maintaining project management practices and tools
that align and integrate Communications team deliverables to
support key initiatives. Reporting to the Chief of Communications,
the Project Manager will primarily collaborate within the
Communications team with team members responsible for external,
internal, and editorial communication. The Project Manager also
will serve in a consultative role with program partners for select
Science, Science Education, and Janelia Research Campus
Essential Duties and
With supervision by the Chief of Communications,
execute project management of communications to support select
initiatives of HHMI’s Science, Science Education, and Janelia
Research Campus programs. Duties include:
Communicate, collaborate, and coordinate projects to
ensure on-time delivery of Communications products that meet
Develop and manage flexible and dynamic project
schedules consisting of internal and external communication
deliverables; incorporate project structure, including decision
points, dependencies, and how to resolve questions.
Develop and manage project artifacts, such as project
calendars, briefs, and after-action reviews, with openness,
transparency, and integration for all team members.
Manage project changes by anticipating, embracing, and
executing change management practices.
Manage outside support or services by vendors, from
contract through deliverables and close-out, for activity such as
media buys, photography, video, and other creative and strategic
services. Track spending and manage budget reporting, in
collaboration with the HHMI Communications Office Manager.
Research, implement, and maintain project management
software tools for creative collaboration by the entire
Communications team. Optimize tools for relevance and ease of use
by the team.
Share project management best practices with
Communications team members, as part of the team’s continuous
Other duties as needed to support the Communications’
team’s work with and for programs and Operations.
This is an individual contributor role with no
supervisory or budget responsibilities.
Bachelor’s degree required.
Skills and Abilities
At least 5-8 years in a project management role in
communications or another creative field required. Experience in
nonprofit or higher education settings strongly preferred.
PMP certification preferred.
Demonstrated experience generating project management
Proficiency with the full Microsoft Office 365 suite
Proven presentation experience; ability to create
engaging and visually appealing PowerPoint decks.
Experience with some project management tools (e.g.,
Asana, Trello, MS Project, AirTable, Kanban) required.
Consultative skill to question, understand, and
interpret the roles, needs, and styles of stakeholders in a
matrixed and ambiguous environment.
Exceptional interpersonal skills; proven ability to
work collaboratively, build rapport, and instill trust while
strategically and inclusively connect with a variety of
Ability to anticipate, analyze, and mitigate conflict
in project execution.
Ability to partner with conceptual thinkers, helping
them chart and focus on a path to execution through specific tasks
to achieve project success.
Ability to exercise independent judgment amid
Eye for detail and ability to execute with care and
Exceptional time management skills.
Excellent written and verbal communication skills;
ability to succinctly express ideas.
Remaining in a normal seated or standing position for
extended periods of time; reaching and grasping by extending
hand(s) or arm(s); dexterity to manipulate objects with fingers,
for example using a keyboard; communication skills using the spoken
word; ability to see and hear within normal parameters; ability to
move about workspace. The position requires mobility, including the
ability to move materials weighing up to several pounds (such as a
laptop computer or tablet).
Persons with disabilities may be able to perform the
essential duties of this position with reasonable accommodation.
Requests for reasonable accommodation will be evaluated on an
This job description sets forth the job’s principal
duties, responsibilities, and requirements; it should not be
construed as an exhaustive statement, however. Unless they
begin with the word “may,” the Essential Duties and
Responsibilities described above are “essential functions” of the
job, as defined by the Americans with Disabilities Act.
HHMI is an Equal