Project Manager, Communications Specialist
- Employer
- Howard Hughes Medical Institute (HHMI)
- Location
- Maryland, United States
- Salary
- Competitive Salary
- Closing date
- Aug 28, 2021
View more
- Position Type
- Administrative, Public Relations and Communications
- Fields
- Education, Other Fields, Research
- Employment Type
- Full Time
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HHMI’s biomedical research and science education
efforts rely on targeted and timely communication. Our three major
program areas - Science, Science Education, and the Janelia
Research Campus – regularly communicate new program competitions;
announce awardees; market programs to new and growing audiences;
and promote the students, scientists, and institutions whom HHMI
supports. To achieve this work, the Communications team
strategizes, produces, distributes, and evaluates a wide variety of
content, in partnership with program stakeholders.
In our busy, mission-driven environment, we need a
Project Manager who can help us stay organized and on track by
developing and maintaining project management practices and tools
that align and integrate Communications team deliverables to
support key initiatives. Reporting to the Chief of Communications,
the Project Manager will primarily collaborate within the
Communications team with team members responsible for external,
internal, and editorial communication. The Project Manager also
will serve in a consultative role with program partners for select
Science, Science Education, and Janelia Research Campus
initiatives.
Essential Duties and
Responsibilities
With supervision by the Chief of Communications,
execute project management of communications to support select
initiatives of HHMI’s Science, Science Education, and Janelia
Research Campus programs. Duties include:
- Communicate, collaborate, and coordinate projects to ensure on-time delivery of Communications products that meet stakeholder expectations.
- Develop and manage flexible and dynamic project schedules consisting of internal and external communication deliverables; incorporate project structure, including decision points, dependencies, and how to resolve questions.
- Develop and manage project artifacts, such as project calendars, briefs, and after-action reviews, with openness, transparency, and integration for all team members.
- Manage project changes by anticipating, embracing, and executing change management practices.
- Manage outside support or services by vendors, from contract through deliverables and close-out, for activity such as media buys, photography, video, and other creative and strategic services. Track spending and manage budget reporting, in collaboration with the HHMI Communications Office Manager.
- Research, implement, and maintain project management software tools for creative collaboration by the entire Communications team. Optimize tools for relevance and ease of use by the team.
- Share project management best practices with Communications team members, as part of the team’s continuous development.
- Other duties as needed to support the Communications’ team’s work with and for programs and Operations.
- This is an individual contributor role with no supervisory or budget responsibilities.
- Bachelor’s degree required.
- At least 5-8 years in a project management role in communications or another creative field required. Experience in nonprofit or higher education settings strongly preferred.
- PMP certification preferred.
- Demonstrated experience generating project management artifacts
- Proficiency with the full Microsoft Office 365 suite required.
- Proven presentation experience; ability to create engaging and visually appealing PowerPoint decks.
- Experience with some project management tools (e.g., Asana, Trello, MS Project, AirTable, Kanban) required.
- Consultative skill to question, understand, and interpret the roles, needs, and styles of stakeholders in a matrixed and ambiguous environment.
- Exceptional interpersonal skills; proven ability to work collaboratively, build rapport, and instill trust while strategically and inclusively connect with a variety of stakeholders.
- Ability to anticipate, analyze, and mitigate conflict in project execution.
- Ability to partner with conceptual thinkers, helping them chart and focus on a path to execution through specific tasks to achieve project success.
- Ability to exercise independent judgment amid competing priorities.
- Eye for detail and ability to execute with care and precision.
- Exceptional time management skills.
- Excellent written and verbal communication skills; ability to succinctly express ideas.
HHMI is an Equal Opportunity Employer
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