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Advancement Project Specialist

University of Southern California
California, United States
Salary Commensurate with experience
Closing date
Aug 31, 2021

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Position Type
Fundraising, Donor Relations, Fundraising Administration, Prospect Research, Other Fundraising, Special Events, Administrative, Office Administration
Academic Centers, Education
Employment Type
Full Time
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The University of Southern California (USC) Dana and David Dornsife College of Letters, Arts and Sciences is seeking a talented, organized, and highly self-motivated Advancement Project Specialist to join the Dornsife Advancement team, which is a large, dynamic, and collaborative team charged with increasing private support for USC Dornsife’s outstanding faculty, students, and programs. The Dornsife Advancement team values diversity and is committed to a culture of belonging through respectful dialogue, inclusiveness, collaboration, and the cultivation of meaningful, long-term relationships with faculty, staff, alumni, and donors. The Advancement Project Specialist will support and report to the Senior Associate Dean and Chief Development Officer (CDO) for the College. In addition, they will plan, coordinate, and execute fundraising programs, projects, and activities in support of the CDO, the Dean’s Office, the Dean’s Cabinet, and other leadership at the College.

Key Duties and Responsibilities:

  • Provides executive support to the CDO, including but not limited to calendaring, meeting management, project plans, travel logistics, expense reports, and other deliverables for donor meetings and other constituents internal and external to the College.
  • Candidate must be able to work independently and collaboratively to collect information, execute tasks, and produce high-quality deliverables within scope, timeline, and budget. The ability to anticipate the business needs of the CDO, seek clarification, organize work, and use critical thinking to efficiently solve problems on a daily basis is key to success in this role.
  • Candidate must possess an exceptional ability to manage complex projects and consistently produce work with strong attention to detail, accuracy, and completeness. Candidate must also have the ability to maintain a high degree of professionalism and discretion with sensitive and/or confidential information.
  • Working with multiple departments, academic areas, and stakeholders across the College and the University, they will support cultivation events, activities, and short and long-term projects that are crucial to the success of the CDO and the Advancement team.
  • Provides day-to-day support of complex administrative functions such as planning, organizing, scheduling, coordinating, tracking, implementing, and communicating with various types of stakeholders to support projects as assigned.
  • Composes, prepares, and produces a variety of executive business correspondence, reports, documents, forms, etc. Creates status reports on project plans, progress summaries, and results of activities. Coordinates publication production and/or dissemination to meet deadlines.
  • Researches, collects, organizes, and summarizes data and information for business reports in support of the CDO, the Dean and College leadership. Prepares executive summaries and report materials according to project schedules or on an ad hoc basis.
  • Analyzes data, presents results, and makes recommendations on presentations of project status and/or administrative deliverables. Recommends methods and procedures for data acquisition, management, and quality control. Generates tables, graphs, or charts to support analyses and presentations, and provides interpretation of results using data analysis and statistical techniques as appropriate.
  • In support of the CDO, the candidate will support expense reconciliation and reimbursement processes. Provides pertinent data to support departmental budget processes as needed. Tracks and monitors expenses, activities, and variances. Produces financial reports as needed.
  • Interfaces with College leadership, faculty, staff and external contacts to complete work assignments, exchange information, triage questions, and resolve issues or problems referred by project staff or other administrators.
  • Develops and maintains electronic records and/or database updates for reporting purposes. Enters and/or verifies database information as necessary. Provides technical support, flowchart documentation, and design enhancement feedback. Learns new tools, systems, policies, and procedures as needed.
  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 1 year. Minimal Field of Expertise: Volunteer or support group administrative or management experience.

Preferred Education: Bachelor’s degree.

Preferred Experience: 2 years. Preferred Field of Expertise: Fundraising, higher education, or non-profit management experience.

Required Documents and Additional Information:

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
  • Job openings are posted for a minimum of (5) business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts on sporting, recreation, art venues, and other campus events.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Field of Expertise: Volunteer or support group administrative or management experience.

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