The University of Southern California (USC) Dana and David
Dornsife College of Letters, Arts and Sciences is seeking a
talented, organized, and highly self-motivated Advancement
Project Specialist to join the Dornsife Advancement team,
which is a large, dynamic, and collaborative team charged with
increasing private support for USC Dornsife’s outstanding faculty,
students, and programs. The Dornsife Advancement team values
diversity and is committed to a culture of belonging through
respectful dialogue, inclusiveness, collaboration, and the
cultivation of meaningful, long-term relationships with faculty,
staff, alumni, and donors. The Advancement Project Specialist will
support and report to the Senior Associate Dean and Chief
Development Officer (CDO) for the College. In addition, they will
plan, coordinate, and execute fundraising programs, projects, and
activities in support of the CDO, the Dean’s Office, the Dean’s
Cabinet, and other leadership at the College.
Key Duties and Responsibilities:
- Provides executive support to the CDO, including but not
limited to calendaring, meeting management, project plans, travel
logistics, expense reports, and other deliverables for donor
meetings and other constituents internal and external to the
- Candidate must be able to work independently and
collaboratively to collect information, execute tasks, and produce
high-quality deliverables within scope, timeline, and budget. The
ability to anticipate the business needs of the CDO, seek
clarification, organize work, and use critical thinking to
efficiently solve problems on a daily basis is key to success in
- Candidate must possess an exceptional ability to manage complex
projects and consistently produce work with strong attention to
detail, accuracy, and completeness. Candidate must also have the
ability to maintain a high degree of professionalism and discretion
with sensitive and/or confidential information.
- Working with multiple departments, academic areas, and
stakeholders across the College and the University, they will
support cultivation events, activities, and short and long-term
projects that are crucial to the success of the CDO and the
- Provides day-to-day support of complex administrative functions
such as planning, organizing, scheduling, coordinating, tracking,
implementing, and communicating with various types of stakeholders
to support projects as assigned.
- Composes, prepares, and produces a variety of executive
business correspondence, reports, documents, forms, etc. Creates
status reports on project plans, progress summaries, and results of
activities. Coordinates publication production and/or dissemination
to meet deadlines.
- Researches, collects, organizes, and summarizes data and
information for business reports in support of the CDO, the Dean
and College leadership. Prepares executive summaries and report
materials according to project schedules or on an ad hoc
- Analyzes data, presents results, and makes recommendations on
presentations of project status and/or administrative deliverables.
Recommends methods and procedures for data acquisition, management,
and quality control. Generates tables, graphs, or charts to support
analyses and presentations, and provides interpretation of results
using data analysis and statistical techniques as appropriate.
- In support of the CDO, the candidate will support expense
reconciliation and reimbursement processes. Provides pertinent data
to support departmental budget processes as needed. Tracks and
monitors expenses, activities, and variances. Produces financial
reports as needed.
- Interfaces with College leadership, faculty, staff and external
contacts to complete work assignments, exchange information, triage
questions, and resolve issues or problems referred by project staff
or other administrators.
- Develops and maintains electronic records and/or database
updates for reporting purposes. Enters and/or verifies database
information as necessary. Provides technical support, flowchart
documentation, and design enhancement feedback. Learns new tools,
systems, policies, and procedures as needed.
- Performs other related duties as assigned or requested. The
University reserves the right to add or change duties at any
Minimum Education: Bachelor's degree, Combined
experience/education as substitute for minimum education
Minimum Experience: 1 year. Minimal Field of Expertise:
Volunteer or support group administrative or management
Preferred Education: Bachelor’s degree.
Preferred Experience: 2 years. Preferred Field of Expertise:
Fundraising, higher education, or non-profit management
Required Documents and Additional
- Resume and cover letter required (may be uploaded as one file).
Please do not submit your application without these documents.
- Job openings are posted for a minimum of (5) business days.
This job may be removed from posting boards and filled any time
after the minimum posting period has ended, so please apply on the
same business day if interested.
- USC has excellent benefits, including health benefits for staff
and their family with access to the renowned university medical
network; eligibility for retirement plans with employer
contributions after six months of employment; tuition benefits for
staff and their family; free Professional Development classes;
central Los Angeles location with easy access to commuter trains,
buses and free tram pick up services; discounts on sporting,
recreation, art venues, and other campus events.
The University of Southern California is an Equal
Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree, Combined experience/education
as substitute for minimum education Minimum Experience: 1 year
Minimum Field of Expertise: Volunteer or support group
administrative or management experience.