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Grant Projects Manager

Mid-Hudson Children's Museum
New York, United States
$58,000.00 - $67,000.00
Closing date
Sep 16, 2021

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Position Type
Fundraising, Corporate and Foundation Relations, Grant Seeking, Programs, Grant Administration, Program Administration and Management, Administrative, Other Administrative
Education, Environment, Health, Museum, Other Fields, Technology, Youth
Employment Type
Full Time
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Mid-Hudson Children’s Museum (MHCM) seeks an individual with experience in grant writing, grant administration, and project management to serve as Grant Projects Manager. This position is a member of the senior leadership team, and has primary responsibility for securing and administering federal, foundation, and corporate grants ranging in size from $5K to $1M, and for providing overall project management for select grant-funded projects.



Please review the attached position description and include the following four items with your application:

  • 1-page cover letter
  • Resume
  • 1-2 page bullet-list summary that explains how your previous experience supports each of the duties and responsibilities listed in the position description
  • List of 3-4 references. Please provide the affiliation, day and evening phone numbers, mailing address, and email address for your references.  (Do not send letters of reference – we will contact references directly.)

Please email your application as a Word or PDF file to: 

  • by Tuesday, October 5, 2021 
  • Please do not send your application embedded in the text of an email message.
  • All applications received will be reviewed starting Wednesday, October 6, 2021.  After you submit your application, we will confirm with you by email that your materials have been received and your application is complete.
  • We anticipate a target starting date of November 15, 2021.





Grant Writing (30%) 

  • Coordinate pre-proposal research and proposal development in collaboration with senior leadership
  • Write and/or participate in the writing of selected grant proposals
  • Oversee grant proposal submission process

Grant Administration (30%)

  • Coordinate grant acceptance activities, contracting, scope-of-work development, billing and reporting to granting agencies
  • Coordinate contracts and oversee invoicing and payments with project partners, sub-awardees and/or subcontractors
  • Develop and monitor project budgets; work closely with Business Manager on financial reporting
  • Maintain electronic and hard copy grant files; manage grant contact lists, manage grant application timelines and reporting calendars; serve as administrative contact for granting agencies 

Project Management (30%)

  • For grants with primary project management responsibility: maintain work flow by developing workplans, staffing plans, timelines, budgets, and resource plans. Assist with contracts and management of work that is subcontracted.
  • Facilitate overall integration of grant project work with other museum functions and workplans
  • Ensure good communication by coordinating meetings of project directors, advisors, and staff; writes and distributes meeting minutes
  • Maintain progress on tasks by following up on action items from meetings 
  • Provide for efficient acquisition of materials and supplies by assisting project personnel with purchasing
  • Ensure best efforts of human resources (staff, volunteers, contractors, and advisory groups) by facilitating personal interactions among them

Other (10%)

Assist the executive director by performing other tasks consistent with the position, as assigned



Coordinate staff, volunteers, others working on grant projects. While this position does not have primary supervisory responsibility for other staff members, she/he coordinates their efforts on day-to-day grant work and has considerable influence on project progress.




  • Four-year college degree required; strong academic background in science strongly preferred
  • 3+ years successful grant writing experience (including: research, proposal development, budget development, writing, and submitting)
  • 3+ years grant administration experience (including: budget development and tracking, contract development, invoicing/billing, reporting and audits)
  • 3+ years project management experience (including: development of work plans, staffing plans, timelines, project budgets, and reporting)
  • Excellent written and oral communications skills; articulate and proactive communications
  • Strong computer, database, and research skills (Microsoft Office and Project, website searches, email, Zoom, databases)
  • Well organized and detail oriented (as evident in electronic and hard copy filing, physical work space, and time management)
  • Must be able to quickly learn project objectives and devise solutions for reaching them; observant and proactive in determining project needs and seeking creative solutions
  • Ability to exercise gentle, effective persistence in pursuit of project goals, while working collaboratively, getting along with, and motivating a wide variety of people from diverse backgrounds

Strongly Preferred

  • Graduate degree in physical, biological or agricultural sciences, technology and/or engineering
  • Experience working with federal funding agencies (NSF, NASA, USDA, NOAA, IMLS)
  • Corporate and foundation relations experience in prospecting and stewardship
  • Museum field experience in projects relating to the development of interactive exhibits and/or educational programs
  • Experience working on collaborative projects with many partners; proven track record of working well with a variety of subcontractors



  • Fast-paced, small non-profit museum environment 
  • Must be able to work on many projects simultaneously, with frequent interruptions 
  • Must work well in both an individual and team setting
  • Ability to lift and carry heavy items is required
  • Occasional remote work / work-from home

TITLE OF SUPERVISOR:  Executive Director 



  • Full time (37.5+ hr/wk) exempt position 
  • Occasional weekend and evening work may be required
  • Periodic travel to conferences and meetings likely



  • Salary range:  $58,000 to $67,000 depending on experience and qualifications
  • Full Mid-Hudson Children’s Museum benefits (medical, retirement, disability insurance, paid time off) provided


The Mid-Hudson Children’s Museum is an Equal Opportunity Employer with a passionate commitment to diversity, equity, and inclusion.


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