The Campaign Coordinator is a new full-time, salaried position.
The position sits within the Development department and works
directly with the CEO to support the Capital Campaign by
facilitating and coordinating the campaign’s requisite logistics.
These activities include, but are not limited to: Event planning,
maintaining up-to-date donor/prospect call logs, and working
collaboratively with the Director of Development to ensure that
campaign activity works harmoniously with the Garden’s overall
annual fundraising strategy and plans.
The capital campaign aims to raise $20 million for the Japan
Institute. To date, just over $12 million has already been raised.
Beyond the capital campaign, Portland Japanese Garden raises
approximately $2 million annually to support day-to-day operations.
Post capital campaign, the Campaign Coordinator will transition to
the Garden’s development department, focusing on donor and prospect
stewardship (with a particular focus on event management and
benefit structure) as well as corporate partnerships (both cash and
This position is great for an organized, highly professional,
and detail-oriented fundraiser and/or event planner with a passion
for project management and stewarding relationships. High energy is
a bonus; sense of humor is a must! It is a great opportunity to
learn and be an integral part of an experienced and growing
development team, paving the way for more fundraising on a national
This position will report directly to the Director of
COVID-19 Vaccination Policy: For the safety of
our staff, volunteers, and guests, Portland Japanese Garden is
requiring all staff and volunteers to be vaccinated against the
COVID-19 virus. Candidates must be fully vaccinated by their hire
date. ‘Fully vaccinated’ means 2 shots of either the Moderna or
Pfizer vaccine, or 1 shot of the Johnson & Johnson vaccine –
plus 2 weeks after the final shot.
General Campaign Duties
- Organize and engage in donor cultivation, and
cultivation/recognition events as appropriate (includes working
with Garden Events team on logistics, budget development,
invitation management, etc.).
- Maintain up-to-date donor/prospect call logs (Plans) in
Tessitura, including ask amounts, target goals, next steps, etc.
Proactively use call logs to generate agendas for Campaign
- Coordinate the development of campaign print and electronic
collateral materials, including the coordination of their design
and production with the CEO, Campaign Committee, Director of
Development, and Director of Marketing.
- Facilitate donor acknowledgment, stewardship programs, and
public recognition, as appropriate.
- Provide ongoing support to the CEO and Campaign Committee
related to their campaign activities.
- Work collaboratively with Garden team members regarding all
aspects of the Capital Campaign to avoid conflicts with membership
and annual fundraising efforts.
- Schedule and facilitate all campaign meetings (including agenda
preparation, record and distribute meeting notes, etc.).
- Work with campaign solicitors and administrative staff to
ensure that data related to prospects and donors is recorded and
tracked in Tessitura.
- Routinely track asks, solicitations, and donations, and report
campaign results to the CEO, Director of Development, and others,
- Manage all campaign record keeping (i.e. evaluate progress
towards goals, prepares periodic reports, etc.).
- Manage campaign expenses and track against budget.
Other General Duties
- Attend and coordinate Garden donor/cultivation events as
- Utilize and maximize potential of Tessitura CRM database.
- Other duties as requested.
- Familiarize oneself with the organization and the Employee
- Get to know fellow staff members, developing trust,
establishing credibility, encouraging teamwork, and creating an
atmosphere of open, honest, two-way communication
- Serve as a role model for Garden volunteers, providing support
and encouragement to volunteers in their roles across the
- Maintain a high level of professionalism in manner and
- Adhere to Garden Dress Code (business casual)
- Minimum 3 to 5 years fundraising or event planning experience,
with a proven record of success, preferably in a cultural
- Experience using a complex CRM, preferably Tessitura
- Demonstrated proficiency with Outlook and Microsoft programs
like Teams, Excel, and Word
- Demonstrated knowledge of fundraising fundamentals
- Ability to exercise judgement and discretion when handling
sensitive and confidential information
- Strong communication abilities – clear writing and articulate
- A proven track record of working well with others, adapting to
others’ work styles, and professional interactions with co-workers
- Strong listening skills, giving full attention to what other
people are saying or asking, taking time to understand the points
being made, and asking questions when appropriate
- Incredibly organized and highly proficient at keeping a
systematic schedule and calendar
- Ongoing development and implementation of new processes to
improve work efficiency and adapt to new systems
- Experience in organizing and working donor cultivation events
of various types
- Experience in the creation and management of budgets
- Must be able to periodically work evenings/weekends, as
- Must be comfortable working in an open office environment
- Must be able to work from a desk for the duration of the
- Must be able to navigate all areas of the Garden for guest
tours and various events
- Must be able to remain in a stationary position for up to 3
hours at events and receptions
Compensation & Schedule
- Wage: $47,500 - $52,000 per year, DOE
- This is a full-time, salaried position with 40-45 hours per
week. Workday is typically 8.5 hours (including ½ hour lunch), M-F
8:30am to 5:00pm, with some flexibility. Occasional evenings and
weekends required, with corresponding flexibility in weekday
- health, dental, and vision insurance (premium 100% covered for
- 401k plan (after 90 days, with 4% employer match after 1
- flexible spending accounts for medical and dependent care
- paid vacation, sick, and holiday time
To apply, please submit a resume, cover letter, and three
work-related references through our online Career Center.
Please also provide a short essay (200-300 words) – separate from
your cover letter – that describes why you are excited to work for
Portland Japanese Garden. Incomplete applications will not be
considered. Please no phone calls or hand delivered
applications. Submit applications by Tuesday,
September 7th. Early application submission is