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Manager, Grant Writing and Proposal Development

Community Anti-Drug Coalitions of America
Virginia, United States
Salary Commensurate with experience
Closing date
Sep 21, 2021

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Position Type
Fundraising, Corporate and Foundation Relations, Fundraising Administration, Grant Seeking, Prospect Research, Other Fundraising
Other Fields
Employment Type
Full Time
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Manager of Grant Writing and Proposal Development Job Description


DEPARTMENT: Business Development and Membership


REPORTS TO: Director, Grants and Contracts


RESPONSIBILITIES: This position is part of the Business Development Team, headed by the Vice President of Business Development and Membership and the Director of Grants and Contracts. The Manager, Grant Writing and Proposal Development, will work with the Development Team and other departments and, as part of a team, will prepare multi-departmental proposals for Federal Agencies, Foundations and Corporation Partnerships.  This person is fantastic with writing, systems, research, process, procedure and tools. Additionally, this position will work with the Business Development Team to conduct industry and funding research to identify trends and determine new opportunities for CADCA.




  • Working with the Director of Grants and Contracts and other department VPs to prepare proposals for federal agencies, foundations, and corporate partnerships, by determining concept, gathering and formatting information based on the organization’s vision and capacities to successfully complete a proposed project.
  • Working with Director of Grants and Contracts, and other department VPs to obtain approvals to move forward on proposals to be submitted and writes all draft versions.
  • Preparing project reports by assembling necessary qualitative and quantitative data to document that project objectives are being met.
  • Working with Director of Grants and Contracts to determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal (RFPs), and attending strategy meetings.
  • Working with Director of Grants and Contracts to create and maintain a calendar with priorities and target dates for information gathering, writing, review, approval, and transmittal to meet proposal deadlines.
  • Entering and monitoring tracking data.
  • Conducting research on industry and funding trends. Researching, identifying and presenting new grant opportunities and updates pipeline of grants on a regular basis.
  • Working with Director of Grants and Contracts to coordinate requirements with contributors and contributes proposal status information to review meetings.
  • Working with Director of Grants and Contracts to gather proposal and project report information by identifying sources of information; coordinating submissions and collections; and identifying and communicating risks associated with proposals.
  • Working with Director of Grants and Contracts to develop proposals and project reports by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance and evaluation.
  • Writing, revising and editing drafts including executive summaries, conclusions and organization credentials.
  • Working with Director of Grants and Contracts to strategize with department VPs to develop organizational value propositions specific to each department and the organization.
  • Preparing presentations by evaluating text, graphics, and proposal/report packaging.
  • Maintaining quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
  • Working with Director of Grants and Contracts to obtain approvals by reviewing proposal with key providers and project managers.
  • Working with Director of Grants and Contracts to improve proposal/report-writing results by evaluating and re-designing processes; approach; coordination; and boilerplate.
  • Updating job knowledge by participating in educational opportunities.
  • Accomplishing organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
  • Prospect for new donors as directed using prospect research software, public filings, and internal data
  • Gather, track, and evaluate campaign metrics data to present compelling narratives of our impact to funders and other stakeholders
  • Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources.
  • Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants along with the BD team.




  • Strong written and verbal communication skills
  • Knowledge of Federal Programs and application guidelines
  • Proficient in Microsoft and Adobe software suites and other required software programs
  • Presentation skills
  • Prospect research
  • Graphic design skills
  • Technical documentation
  • Layout skills
  • Problem solving
  • Deadline-oriented
  • Process improvement
  • Coordination
  • Strategic planning
  • Market knowledge
  • Self-motivated, proactive and dependable
  • Possess a high degree of professionalism
  • Organized and enjoys creating systems to manage projects
  • Able to handle sensitive information and documents with confidentiality
  • Detail-oriented and systems driven-a strong background in managing and creating highly detailed, organized systems across multiple projects and/or grants.
  • Able to monitor and meet income goals.




Three (3) writing samples, one of which must illustrate the ability to convey complex concepts clearly and effectively, must be submitted with credentials.  We strongly prefer that at least one writing sample be related to a funding proposal or report. Please redact any proprietary, confidential and/or sensitive information from writing samples.





Bachelor’s degree in English, Technical Writing, Journalism, Media or related field required.

Must have 5 years of experience and proven track record in grant writing, technical writing, prospect research or proposal development. Experience with domestic federal agencies preferred. Must have proven success in a fast-paced professional setting.  Specifically, this staff is responsible for writing proposals for both unrestricted operating revenue and restricted projects and for submitting timely and accurate reports for all existing grant funded projects. Working knowledge of issues surrounding substance misuse prevention, alcohol, tobacco and other substance use and misuse issues is beneficial but not required.


WORK HOURS & LOCATION: 8:30 a.m. to 5:30 p.m., Alexandria, VA


To Apply:  Qualified applicants should send their resume, cover letter and writing samples to Jennifer Sinfelt ( with MANAGER GRANT WRITING in the subject line.  



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