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Senior Institutional Giving Manager

Portland Japanese Garden
Oregon, United States
$60,000.00 - $67,000.00
Closing date
Sep 21, 2021

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Position Type
Fundraising, Corporate and Foundation Relations, Grant Seeking
Arts, Education, Museum
Employment Type
Full Time
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The Senior Institutional Giving Manager (SIGM) works closely with the Director of Development to maximize fundraising from corporate, foundation, and government entities. Key responsibilities include working collaboratively with the Director of Development to drive the long-range strategic planning process for securing sponsorships and grants; directing and facilitating the timely submission of effective grants and grant reports; and working creatively and collaboratively with corporate partners to build meaningful and mutually beneficial sponsorship packages. The SIGM also oversees and manages the Institutional Giving Coordinator.

Portland Japanese Garden raises approximately $2 million annually and is currently embarking on a major campaign to raise an additional $20 million in funds for the Japan Institute. The SIGM routinely works cross-departmentally, collaborating with the Training Center, Garden, and Culture Art and Education departments to find funding opportunities for programs; they also intersect with departments such as Finance, IT, Marketing, and Membership.

This position is great for an experienced and dynamic fundraiser with exceptional writing and verbal skills and a passion for building and stewarding relationships. It is a great opportunity to learn and be an integral part of an experienced and growing development team, paving the way for more fundraising on a national level. The Senior Institutional Giving Manager reports to the Director of Development.


COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden is requiring all staff and volunteers to be vaccinated against the COVID-19 virus. Candidates must be fully vaccinated by their hire date. ‘Fully vaccinated’ means 2 shots of either the Moderna or Pfizer vaccine, or 1 shot of the Johnson & Johnson vaccine – plus 2 weeks after the final shot.


Primary Duties 

Foundation and Government Relations

  • Oversee stewardship, prospecting, and expansion of organization’s foundation and government constituency base
  • Direct and facilitate a timely and efficient grant writing process, pooling all available resources including the Director of Development, Institutional Giving Coordinator, and outside consultants
  • Compose proposals for private and corporate foundations as well as government agencies, with an emphasis on proposals over $25,000
  • Track annual revenue targets for funding in foundation and government giving
  • Work creatively and collaboratively with program coordinators to develop compelling cases for funding (includes budget development)
  • Working closely with the Institutional Giving Coordinator, facilitate the timely submission of interim and final reports on grant

Developing and Maintaining Corporate Relationships

  • Oversee stewardship, prospecting, and expansion of portfolio of regional, national, and international corporate partners
  • Work closely with the Institutional Giving Coordinator to create corporate sponsorship collateral materials
  • Solicit cash and in-kind contributions from corporate donors, with an emphasis on $5,000+ gifts
  • Track annual targets for cash and in-kind contributions from these sources
  • Collaborate with corporate contacts to create new and creative modes of partnership
  • Identify event opportunities that are mutually beneficial for corporate partners and the Garden

General Development Department Responsibilities

  • Utilize and maximize potential of Tessitura CRM database
  • Working closely with Institutional Giving Coordinator, maintain complete and organized internal files for all corporate, foundation, and government donors, prospects, and grants
  • Assist with the planning of and attending special events at the Garden and offsite
  • Other duties as assigned


Other Responsibilities  

  • Familiarize oneself with the organization and the Employee Handbook
  • Educate self to have knowledge and confidence to give Garden tours
  • Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
  • Maintain a high level of professionalism in manner and appearance
  • Adhere to Garden Dress Code (business casual)



  • Minimum 5 to 7 years fundraising experience, with a proven record of successful fundraising results in the institutional giving arena
  • Impeccable writing skills, with a specific emphasis on grant writing and/or experience with creating compelling and persuasive proposals
  • Excellent communication skills, both written and verbal
  • Exemplary organizational skills, with the ability to manage multiple tasks and competing priorities
  • Ability to exercise judgement and discretion when handling sensitive and confidential information
  • Strong proficiency with Microsoft Office and a complex CRM (Tessitura experience preferred)
  • Experience with program budgeting and an understanding of financial statements
  • A proven track record of working well with others, adapting to others’ work styles, and professional interactions with co-workers and/or vendors
  • Strong listening skills, giving full attention to what other people are saying or asking, taking time to understand the points being made, and asking questions when appropriate
  • Knowledge of, or strong interest in learning about, Japanese arts and culture preferred
  • Experience in the development department of a public garden, museum, cultural center, or performing arts organization is preferred, but not required


Special Requirements

  • Must be able to periodically work evenings/weekends, as required
  • Must be comfortable working in an open office environment
  • Must be able to work from a desk for the duration of the workday
  • Must be able to navigate all areas of the Garden for guest tours and various events
  • Must be able to remain in a stationary position for up to 3 hours at events and receptions


Compensation & Schedule

  • $60,000 to $67,000 per annum, DOE
  • This is a full-time, salaried position with 40-45 hours per week. Shifts are typically 8 hours, Monday through Friday, 8:30am to 5:00pm, with a 30-minute break for lunch.
  • Benefits:
    • health, dental, and vision insurance (premium 100% covered for employees)
    • 401k plan (after 90 days, with 4% employer match after 1 year)
    • flexible spending accounts for medical and dependent care expenses
    • paid vacation, sick, and holiday time



To apply, please submit a resume, cover letter, and three work-related references through our online Career Center ( Please also provide, separate from your cover letter, two writing samples (1-3 pages each) that relate to corporate or foundation proposals (one must be a grant writing sample). Please no phone calls or hand delivered applications. 

Please submit application materials by Friday, September 10th. Early application is encouraged. All submitted applications will be held in confidence.

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