Senior Development Coordinator

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

We have an exciting opportunity to join our team as a Senior Development Coordinator.

In this role, the Senior Development Coordinator is an integral member of the Development & Alumni Affairs Department (OODAA).

This role will help ensure that the Executive Vice President (EVP) of Development is maximizing time on department and institutional priorities by providing critical and complex daily administrative support, managing special requests and projects related to EVP, and ensuring the EVPs donor information and activities are properly reflected in the departments CRM database (known as TRAX).

The Senior Development Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the EVP and works closely with the development leadership team on matters relating to the EVP.

This is a key role in the Office of Development and Alumni Affairs as we look towards the next phase of NYU Langone's philanthropic success.
 

Job Responsibilities:

Executive Support

• Completes a broad variety of day to day administrative tasks for the EVP including but not limited to: manages an extremely active calendar of appointments, answers and directs phone calls and email inquiries, meets and greets meeting participants, completes expense reports, composes and prepares correspondence, including working with development communications team to ensure acknowledgments are prepared and sent out in a timely fashion, arranges complex in person and virtual meetings under minimum direction, files and retrieves documents and records.
• Ensures EVP is fully prepared for meetings, including managing the agendas and follow-up for meetings with Dean and CEO, and proactively reaches out to teams across OODAA and the institution to provide pertinent information and anticipate EVP needs. Maintains aggregate list of items to cover with Dean and CEO, Chair of Board, Executive Leadership, and other key stakeholders.
• Build relationships with key stakeholders and serves as primary point of contact for items related to the EVP. Researches, prioritizes, connects dots with other staff members, and follows up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response in a timely manner.
• In conjunction with the Senior Director, liaises regularly with Development Leadership Team including AVP of Giving, AVP of Development, and Senior Division Director of Development Administration to ensure coordinated efforts.
• Liaises and coordinates regularly with office of Dean and CEO and other Executive Leadership for meetings and other activities.
• Plans, coordinates and works with internal staff members to help ensure the EVPs schedule is followed. Works with Senior Director and Development Leadership to suggest and leverage standing meetings and works to connect dots to help ensure items are covered in a comprehensive (as opposed to ad-hoc) manner.
• Recognizes and identifies information that can be disseminated and to whom. Provides information, consultation and advice to the EVP and colleagues on technical, systems-related, or process related topics.
• Develops full knowledge of teams across the office in order to provide EVP with appropriate communications, reports, prospect research, etc. upon EVPs request.
• Evaluates current practices and assess needs of EVP in order to build administrative efficiencies and create new ways of working. Updates and maintains a manual that includes best practices and standard operating procedures as it relates to the EVP.
• Discreetly handles sensitive and confidential material, information and projects.

Development Support

• Develops full knowledge of TRAX and in conjunction with Assistant Manager, Trustee Administration, keeps all EVP prospect data (including contact reports) updated and in compliance with evolving business rules and guidelines.
• Works with Manager of Fundraising Administration to ensure protocols are in place to track EVPs partnership gifts in TRAX.
• Liaise with the gift teams to efficiently and effectively conduct all follow-up from Principal Giving/Moves Management meetings and ensure activities related to EVP are captured and tracked.
• Acts as a back-up to processing EVP-related gifts
• Participates in special projects and performs other duties as assigned.

Minimum Qualifications:

• To qualify you must have a Bachelor’s Degree in a related field is required.
• Minimum of 4-5+ years of administrative executive experience in an office setting or equivalent combination of education and experience.
• Ability to interact effectively via oral and written communication with all levels, including executives, of diverse public.
• Commitment to accuracy and attention to detail.
• Ability to work independently and as a team member.
• Ability to shift priorities in a high volume and fast-paced environment.
• Ability to handle multiple concurrent assignments and meet deadlines with the utmost professionalism, even while under pressure.
• Excellent customer service, organizational, interpersonal and communication skills.
• High level of energy, initiative, and creativity.
• Self-motivated, outgoing and results oriented.
• Demonstrates superb judgement and able to act with ultimate discretion while handling confidential matters.
• Proficiency of the internet and software applications, including MS Word, PowerPoint and Excel.
• Knowledge of modern office standard practices and procedures.

PLEASE SUBMIT A COVER LETTER TOGETHER WITH YOUR RESUME.

Preferred Qualifications:

• Development database experience preferred.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment.