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Director, Development and Outreach, Caltech Associates

California, United States
Salary Commensurate with experience
Closing date
Oct 4, 2021

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Position Type
Fundraising, Donor Relations, Major Gifts, Membership
Employment Type
Full Time
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Job Summary

The purpose of Advancement and Alumni Relations (AAR) is to foster a thriving and engaged community of connectedness and support for Caltech. By connecting the people who share and support Caltech’s mission and values, we will ensure the Institute receives the necessary resources to achieve Caltech’s aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity.   AAR team members embrace and uphold the values of diversity, integrity, respect, focus, and pride.


The Associates is Caltech’s 95 year-old premiere support group devoted to the groundbreaking research and education underway at Caltech. Our growing membership network represents a diverse cross-section of entrepreneurs, business and community leaders, alumni, philanthropists, academics, and friends of Caltech.  The Caltech Associates plays a vital role in the life of the Institute and in Break Through: the Caltech Campaign, a bold initiative to secure Caltech’s future as a source of transformative discovery for the world.


Reporting to the Executive Director (ED) of the Associates, the Director, Development and Outreach’s key responsibilities include identifying, cultivating, and soliciting new members for the Caltech Associates and stewarding the Program’s existing members.  The Director manages a portfolio of prospective and active Associates with major gift potential, meets regularly with members and prospects, and is directly responsible for a portion of the Associates membership and contribution goals. The Director works closely with the ED and other ADR colleagues to create engagement strategies and partnerships leading to solicitation opportunities.


The Director, Development and Outreach serves as a senior staff liaison for the Membership, Northern California, Orange County and East Coast Committees of the Associates Board. He/she supports the visionary development of the Associates program and membership growth.  They support all fundraising initiatives and priorities in partnership with ED. (appeals, CER portfolio, A100, GAs/proposals)


Requiring exceptionally strong strategic leadership, communications skills, this position is responsible for fostering productive relationships with team members, donors, volunteers, and campus partners. They develop strategic briefings for each event and trip and effectively communicates with Associates internal and external audiences about mission, vision, and goals of the Associates and the Institute. Works closely with the Associates team to prioritize objectives, progress toward achievement, identifying obstacles, and plans. Independently creates, executes, and completes special projects as assigned by the ED.


Job Duties

Frontline Fundraising

  • Identify, cultivate, solicit, and steward Associates prospects and engage new and current members for the Associates program with a focus on non-alumni constituencies.
  • Actively identify and manage a portfolio of assigned prospects and develop and implement donor cultivation, solicitation, and stewardship strategies.
  • Responsible for a specified portion of Associates membership and revenue goals.
  • Collaborate with ADR colleagues to increase partnership opportunities with mutual strategies.
  • Familiarize and develop an understanding of key campus programs and priorities to facilitate matching donor interest with Institute needs.
  • Build strong relationships with donors and prospects, faculty, alumni, and volunteers.
  • Participate in the organization and execution of more complex fundraising programs; contribute to the annual calendar and operating plan through membership, marketing, and development strategies.
  • Partner in execution special campaigns/initiatives, submission of Gift/Pledge Agreements and proposals



  • Partner with ED and marcom AD to create membership growth strategies and campaigns, including appeals, regional efforts, and prospecting; messaging on recruitment of new and upgrading current members; suggestion for member profiles.
  • Conduct new member welcome meetings.
  • Contact reports filed in a timely manner.


Board and Committee Support and Development

  • Serve as staff liaison, in partnership with ED and Committee Chairs, for the Membership, Northern California, Orange County, Westside, and East Coast Committees of the Associates Board. This includes developing membership growth and engagement strategies, participating in meetings, and providing oversight of materials, minutes, reporting, goals, and data analytics.
  • In partnership with the Executive Director, provide leadership for Board member recruitment, engagement, and reporting. Lead New Member Board Buddy Program and helps facilitate committee member outreach focused on member stewardship, engagement, and retention.


Data and Analytics

  • Provide oversight for the gathering and production of quarterly membership metrics and analytics reports for the Executive Director, Board and Committees.
  • Provide statistics for current and potential target markets enabling Associates leadership to make informed decisions and achieve strategic goals.


Basic Qualifications
  • S. /B.A. or equivalent with five or more years of related work experience.
  • Demonstrated fundraising experience soliciting and closing gifts at five figures or more.
  • Expert knowledge of CRM database systems such as Raiser’s Edge and Advance.
  • Strong computer skills, specifically with Microsoft Word, Excel, FileMaker, and database tracking systems.
  • Strong ability to manage, analyze, and present data for fundraising and membership goals.
  • Exceptional interpersonal skills and diplomacy with outstanding social skills, instincts, judgment and integrity and proven experience developing deep, lasting relationships with donors and colleagues alike.
  • Significant experience with volunteer recruitment and management.
  • The candidate must be an ambitious and motivated professional with strong experience working in, and leading, collaborative and team-oriented environments.
  • Must have the ability to work well under pressure, participate in a fast-paced environment, to maintain creativity, and to manage several multifaceted projects simultaneously and independently while meeting aggressive deadlines.
  • Possess high degree of integrity and enthusiasm for the Institute’s mission.
  • Evening and weekend work required.
  • Some travel required.
Preferred Qualifications
  • Previous work experience in a non-profit organization, preferably higher-ed and experience with volunteer management is highly desirable.
  • Familiarity with Caltech administrative procedures is a plus.
  • Experience with membership organizations and a strong understanding of how to grow membership.
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