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Stewardship Officer

SUNY Schenectady County Community College
New York, United States
Salary Not specified
Closing date
Oct 6, 2021

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Position Type
Fundraising, Donor Relations, Programs, Program Administration and Management, Administrative, Office Administration
Employment Type
Full Time
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SUNY Schenectady County Community College - Stewardship Officer


About SUNY Schenectady County Community College:
SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. SUNY Schenectady County Community College offers an excellent benefit package including health care with dental and vision coverage, a choice of retirement systems, a deferred compensation benefit, an on-site child care program and Montessori School, professional development opportunities, and health club membership. We take pride in being an urban campus with a small town feel.


Job Description:
Under the general direction of the Vice President of Development and External Affairs, the Stewardship Officer is responsible for performing a variety of complex and confidential duties and special projects related to accomplishing the fund development goals established by the Foundation Board of Directors. Primary responsibilities include maintaining positive donor relations and deepening relationships to ensure ongoing and long-term donor support of SUNY Schenectady County Community College ("SUNY Schenectady"), developing and implementing a comprehensive stewardship program, recruiting volunteers, and providing high-quality communications, recognition and engagement for donors of all gift levels.


Supervisory Responsibility
The Stewardship Officer does not have supervisory responsibilities.

  • Maintain close relationships with assigned portfolio of donors and affinity groups including but not limited to alumni, community members, retirees, Board members, faculty and staff, corporate partners and veterans.
  • Collaborate across the College's five divisions to identify opportunities to connect donors and prospects to the College's mission. Develop program-specific solicitation tools including case statements.
  • Support the execution of major gift and grant strategies by researching, crafting proposals, writing presentations, managing logistics, and participating in the development of strategic communications.
  • Create timely, innovative and personalized acknowledgement of all donations and related correspondence, including "thank you" letters, pledge reminders, personal calls and notes. Provide thorough and accurate responses to all donor requests for information and demonstrate exemplary customer service in all exchanges.
  • Develop and implement strategies to welcome new donors on a monthly basis.
  • Support the planning and execution of meaningful stewardship events and assist with major fundraising events as needed.
  • Maintain accurate donor information in the database, including addresses, tracking of actions, notes, giving preferences and biographical information.
  • Establish production schedules and create content for annual donor reports in conjunction with Marketing and Communications staff members. Coordinate production and distribution of print and electronic publications to keep donors engaged.
  • Develop loyalty and recognition programs to retain long-term relationships and encourage planned gifts.
  • Facilitate gift agreements and ensure that gift terms are satisfied and that donors are recognized appropriately; arrange for public recognition of donors' gifts or carefully protect their anonymity. Maintain annual donor lists and recognition plaques.
  • Create a system for evaluating the effectiveness of stewardship efforts, including the retention of donors and return on investment. Track fundraising results and analyze based on community college benchmarks nationwide to ensure the implementation of stewardship best practice at SUNY Schenectady. Proactively generate and provide reports and donor briefs to the Vice President of Development and External Affairs.
  • Represent the College in activities associated with the community as needed.
  • Other duties or special projects as assigned by the Vice President of Development and External Affairs.



  • Ability to attend/oversee frequent evening and weekend events.
  • A working knowledge of office systems and software, including fundraising/donor management software.
  • Strong interpersonal, verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to work well independently and in a team environment.
  • Detail oriented, goal oriented, have high initiative.
  • Capable of managing multiple requirements simultaneously.


Additional Information:
Offers of employment will be conditional based on the successful completion of a background check.



The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here.


Application Instructions:
Please submit a cover letter of interest together with a resume of experience, education and skills.


SUNY Schenectady County Community College does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, marital status, veteran status, gender or gender identify, disability, or age in admissions, employment, programs and activities.  As an affirmative action and equal opportunity employer with a commitment to promoting an environment of equality, inclusion, and respect for difference, SCCC encourages candidates who can contribute to this goal to apply.



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