Reporting to the Secretary of the Academy and the Director of
Development, this individual provides a wide range of
executive-level administrative support including: preparation of
regular reports on all fundraising priorities; preparation and
tracking of gift reminders for major donors (quarterly); serve as
the liaison for Development and the Head of School’s office
particularly related to travel, prospect visits, briefings and
accurate and timely submission of required materials; management of
the Secretary and Director’s calendars, including scheduling
meetings, coordinating logistics, researching and preparing
materials, making travel arrangements, providing accurate and
timely itineraries and back-up materials for donor visits; prepare
officer reports and financial data; prepares correspondence; drafts
memos/letters/emails; record minutes of meetings; input and track
Head of School communications, with appropriate follow-up; organize
vacation and phone coverage for team; prepare travel expense
reimbursements; oversee event logistics; maintain office supply
inventory; also provide general clerical support (filing, faxing,
mailings, etc.) as required.
Requirements: Requires strong computer
skills, flexibility, multitasking, excellent interpersonal skills,
commitment to customer service, project coordination experience,
and the ability to work well with all levels of the Academy
Skills/Qualifications: Microsoft Office
Skills (Word, Excel, Power-point, Publisher); experience with
fundraising software a plus; office machines experience (faxes,
copiers, computers and printers); writing and editing skills,
supply management, scheduling, organization, time management with
an ability to prioritize, travel logistics, be a self-starter,
dependable and perform at a high level of accuracy while
maintaining confidentiality. Must have a professional demeanor;
highly industrious with strong work ethic and ability to be
flexible in time of organizational transition.
• Bachelor's degree in a related field.
• A minimum of three years' experience in an
executive-administrative position, preferably in an educational
environment, or related relevant experience
• Proficiency in Microsoft Word, Excel and PowerPoint. Database
management experience using Razor’s Edge or Agilon experience a
• Excellent verbal and written communications skills
• Ability to organize and prioritize work in an ever-changing
• Ability to work independently with little supervision
• Excellent interpersonal skills
• Some evening and weekend work related to special events and
• Demonstrated interest in fundraising, alumni engagement or
related fields preferred.
The Office of Academy Resources represents the intentionally
diverse and inclusive Phillips Academy community. We are committed
to being a welcoming workplace and we encourage applications from
individuals who reflect the diverse identities found among our
students, faculty, staff, and alumni, including race, ethnicity,
gender identity, socio-economic status, ability/disability, sexual
orientation, and national origin.
Occasional evening and weekend work may be required to meet
deadlines as well as to collaborate with OAR colleagues to serve
our campus, alumni, and parent constituencies.
If interested, please complete an application as well as submit
a resume and cover letter outlining the reasons for your interest
in this position.
As the COVID-19 pandemic persists, our top priority is safety.
Accordingly, the Academy will require, subject to disability and
religious accommodation exceptions under federal and state law,
that all employees be fully vaccinated against COVID-19.
Phillips Academy is an equal opportunity employer. Phillips Academy
is an intentionally diverse and inclusive residential community
“committed to creating an equitable and inclusive school in which
students from diverse backgrounds, cultures, and
experiences—including race, ethnicity, nationality, gender,
socioeconomic class, sexual orientation, gender identity, religion,
and ability—learn and grow together.” The ideal candidate supports
the inclusive and diverse nature of the community. Any offers of
employment will be contingent upon successful CORI/SORI and
fingerprinting background checks as well as unrestricted
authorization to work in the United States.