The Quad Preparatory School
Chief Operating Officer
Reports to: Founder and Head of School
The Quad Preparatory School is an alternative, non-profit, K-12
college preparatory school dedicated to the education of
twice-exceptional students, bright and creative children who learn
differently. Quad Prep is a young, fast-growing school founded in
2013 that is a vibrant professional and collegial learning
community for employees.
The Quad Preparatory School transforms the lives of
twice-exceptional people – those who are gifted and learn
differently – by redefining the experience of school. Our
personalized model fully integrates social and emotional learning
with challenging academics, empowering our students to rise to the
level of their extraordinary talents. Through our innovative
programs we are leading a larger movement in service of both
twice-exceptional people and society at large.
Our teachers, clinicians, and staff joined together to craft our
statement of values, which we are proud to share:
Quad Prep is a kind and joyful
learning community where everyone is celebrated for who they
We ignite students’ strengths and
passions and allow for safe academic pursuit at the highest levels
by learning from mistakes.
We are trustworthy and steadfast, and
our high academic expectations challenge students to grow uniquely
as people and in the way they learn.
We widen our students’ perspectives,
giving them the tools to know themselves and find success in the
future of their choosing.
We never give up on each other and
are driven by the ethos of “not if, but how.”
As Quad Prep is rooted in the community of New York City, we
commit, as a matter of justice and equity, that we shall work
toward enrolling a student body and employing a staff that fully
reflects the makeup of our community.
As education at Quad Prep is rooted in the idea that our
neurodiverse students are to be proudly celebrated for their unique
talents and potential, we commit that the whole self of every
individual student, parent, and staff member shall be welcomed,
valued, included, and treated always with the deepest respect and
And, as at Quad Prep our community is a single fabric supporting
the development of all, we commit that every student shall benefit
from the richness of the backgrounds and experiences that make up
that fabric, so that they leave Quad fully prepared to engage with
the exciting and wonderful diversity of this world.
The Quad Preparatory School is looking for a Chief Operating
Officer. Duties include:
Serve as a thought partner and strategic advisor to Founder,
standing in on meetings and providing analysis, recommendations,
and options to Founder for high impact decisions, and following up
on action items with the team accordingly.
Provide counsel, research, and thought partnership for emerging
projects/projects in formulation.
Acts as an extension of the Founder and information funnel,
filter, and facilitator with internal and external
Track high priority initiatives for the Founder to identify
Lead cross-functional strategic initiatives, facilitate special
projects, and ensure action items are executed on behalf of the
Partner with ETEAM regarding operations of the executive
Build and run cadence for leadership meetings, board meetings,
and leadership offsites, including structuring and helping to
deliver company-wide communication.
Operate at a tactical, strategic, and operational level,
handling the oversight of projects that do not neatly fit within
the organizational chart or that fall between departments or
leadership areas of responsibility.
Act as the point of contact for the Founder's direct reports. As
needed, triage all incoming requests for the executive's time.
Support management of Board of Directors, including official
communications, facilitating board and committee meetings,
recordkeeping, and ensuring compliance with Quad Prep's
Maintain and keep current all documents, filings, and other
reports as related to NYS and Federal charters, tax exemptions, and
Finance and Accounting
Work in concert with the CFO and members of the finance team to
ensure the financial well-being of the organization through sound
Partner with CFO to manage the annual budgeting process with an
emphasis on collaborating with budget holders, transparency, wise
and financially sound investments of resources and development of
new revenue sources, performance reporting, and accountability.
Partner with the CFO to ensure compliance with all regulatory
reporting requirements; a strong environment of financial and
process controls; an effective and timely management reporting
environment to support decision making along with the finance and
accounting's fiduciary responsibilities provide service to support
the needs of the rest of the organization.
Partner with CFO to provide and simplify financial presentations
for the Board and external stakeholders.
Work in concert with the finance department to anticipate and
plan for the program's capacity to meet the financial needs of the
organization via cash flow forecasting
Student Enrollment and Tuition Accounts Receivables
Formulates forward-thinking, strategic application of enrollment
Oversees enrollment of new and returning students.
Maintains family, faculty and various other databases.
Oversees all Tuition Accounts Receivable and prepares monthly
reports for Founder and Head of School and Board.
Drives the timely collection of tuition from old and returning
Researches and proposes ideas to increase timely tuition
payments and reduce financial risk.
Communicate with parents, attorneys, outside providers and all
school constituents with the goal of exemplary customer
Support diversity, equity, inclusion, collaboration, and
cross-organizational communication to ensure a culture that is
mission driven, exemplary, flexible, responsive, and resilient.
Support opportunities for meaningful staff engagement and
Support mechanisms for staff and peer recognition and
Support an organizational “coaching” culture to enhance
development opportunities for Quad Prep staff and management.
Oversee full recruitment cycle, ensuring Quad Prep's values and
culture are represented in all candidate interactions.
Oversee staff onboarding process, procedures and materials.
Oversee human resources functions to enhance organization
alignment, training, employee development, compensation and
benefits, employee relations, performance evaluation, recruiting
Periodically review compensation and benefits philosophy
periodically to ensure our “people objectives” are being met.
Ensure compliance with all local, state, and federal
Facilitate professional development opportunities for
Work with leadership to ensure that the school has a fully
functioning technology infrastructure, including appropriate
Evaluate current IT infrastructure and IT related policies
against the business needs of the organization; identify,
prioritize, resource and manage new initiatives that will modernize
IT, optimize resources and improve overall IT services across the
Ensure necessary security systems for student information and
Facilities Management and Operations
Maintain and improve a facilities maintenance and upgrade
program that ensures adequate facilities for the delivery of all
Quad Prep's programs and services.
Oversee compliance with all security life-safety requirements,
including drills and staff trainings.
Utilize professional resources to maintain the highest levels of
security and safety, in coordination with Quad Prep's
Act as primary point of contact for landlord, and external
vendors as needed.
Evaluate and upgrade current purchasing staff, processes,
establish policy and the required processes and systems to support
the procurement policies of the organization.
Legal and Risk Management
Oversee Quad Prep's risk management program, including ongoing
management of insurance coverage.
Partner as needed with external counsel for legal matters
affecting the organization, including employment law, intellectual
property, data protection, real estate, government relations,
regulatory compliance and contract administration.
Ensures school-wide compliance with health and safety laws,
charter contracts, state education mandates, teacher certification,
and all federal and state workplace regulations.
Supervise School Nurse.
Compensation and Benefits:
Compensation is dependent upon experience and degree
At Quad Prep you’ll have access to a full range of benefits,
including medical, dental, and vision coverage; pre-tax transit and
dependent care accounts; a 401K match and student loan repayment
contributions (after one year of employment); and a range of
professional development opportunities.
Required Education and Experience:
Minimum of ten years of experience
with prior experience in a nonprofit or educational setting a plus.
We are willing to train a candidate who comes with strong
leadership, management, business, and operational skills/experience
from another industry.
Preferred Education and Experience:
Juris Doctor (JD) degree strongly
Proven strong judgment and
Ability to balance the successful
delivery of quality programs against the realities of a
Experience in creating protocols and
streamlining processes that will help ensure the organization runs
Experience leading, inspiring, and
persuading others across the organization to new levels of
effectiveness and operational impact.
Ability to prioritize shifting
responsibilities in a fast-paced environment.
Ability to establish and maintain
effective working relationships with employees, families, and other
The ability to write with simplicity,
clarity, and succinctness.
AAP/EEO Statement: The Quad Preparatory School
is based on an inclusive philosophy that does not discriminate on
the basis of race, color, national origin, religion, gender, age,
disability, marital status, creed, sexual orientation, familial
status, citizenship, veteran or military status, or any other
characteristic protected by law in its hiring procedures and
To apply, visit our website or