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Director of Administration

Just Transition Fund
Virginia, United States
$90,000.00 - $110,000.00
Closing date
Oct 21, 2021

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Position Type
Programs, Community Outreach, Grant Administration, Grant Making, Government Relations and Advocacy, Other Programs, Program Administration and Management, Administrative, Office Administration
Other Fields
Employment Type
Full Time
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Position Summary:

The Just Transition Fund, a philanthropic initiative housed at Rockefeller Philanthropy Advisors, is on a mission to create economic opportunity for the frontline communities and workers hardest hit by the transition away from coal. As an innovative hybrid initiative—part grantmaker, part catalyst—we provide investments to help communities create 21st century jobs, and technical assistance to empower local leaders to act. 


We seek a qualified individual to provide high-level administrative support, both to the executive director and the organization. This is a new position intended to support our growth at a significant moment of opportunity to advance coal community transition and at an exciting time of organizational evolution.


As a start-up venture, we offer a flexible, fast-paced work environment in an area seeing unprecedented growth and attention. We are a virtual team, with the executive director based in Charlottesville, VA, and other staff in Illinois, New York, West Virginia, and Virginia. 


Position Responsibilities:

The director of administration will provide administrative support to the executive director and leadership team. The director will also lead the development, creation, and implementation of organization-wide administrative systems. 


Responsibilities include:


JTF-Wide Administration/Systems (~60%)

    Develop, refine, and implement JTF's administrative systems  Develop and manage the JTF organizational calendar system Support the evolution and maintenance of the JTF project management system (Airtable database) Act as liaison and manage the relationship with JTF's fiscal sponsor  Provide administrative support related to finance: tracking spending, invoicing, and budgeting Support in maintaining the JTF database of contacts  Create and maintain JTF-branded templates of documents, presentations, and other company materials Maintain organization of folders and documents on Google Drive Help onboard and offboard team members Provide administrative support to the fundraising team, including submitting proposals and reports to donors

Executive Assistant (~25%)

    Provide executive support to the executive director  Proactively manage the executive director’s calendar and schedule travel, as needed Interface as JTF liaison with high-profile donors, grantees, and other key external partners Prepare written materials for both internal and external distribution


Management of Governance Boards & Event Planning (~15%)

    Oversee planning of in-person and virtual events, including JTF team retreats, convenings across the JTF network of partners, strategy working group meetings, and advisory board meetings Lead coordination of all event logistics Liaise with governance boards and serve as primary point of contact for event planning teams 


The ideal candidate will possess impeccable executive function and exceptional administrative and organizational skills. Meticulous attention to detail and a proactive approach is a must, as is the ability to work autonomously on JTF “big picture” administrative systems and organization, while strategically prioritizing the daily needs of the executive director. Qualified applicants will possess:

    At least five years of professional executive-level experience with a track record of success  Excellent written and verbal communication skills with keen attention to detail Excellent judgment and interpersonal skills; ability to represent the executive director and the JTF externally with confidence  Ability to self-start and follow through on tasks and goals Enthusiasm for working collaboratively with a small, dynamic team A positive attitude and a sense of humor Proficiency with Google Drive Suite; familiarity with Airtable is a plus A high level of comfort with technology and learning new software tools



Compensation will be commensurate with experience. We offer excellent benefits, significant flexibility, including the ability to work from home, as well as a stimulating work environment with a fun and energetic virtual team. The time commitment is 40 hours per week, but additional hours are likely during certain periods, such as staff retreats and board meetings (currently held virtually).

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