Director of Administration
- Employer
- Just Transition Fund
- Location
- Virginia, United States
- Salary
- $90,000.00 - $110,000.00
- Closing date
- Oct 21, 2021
View more
- Position Type
- Programs, Community Outreach, Grant Administration, Grant Making, Government Relations and Advocacy, Other Programs, Program Administration and Management, Administrative, Office Administration
- Fields
- Other Fields
- Employment Type
- Full Time
Position Summary:
The Just Transition Fund, a philanthropic initiative housed at Rockefeller Philanthropy Advisors, is on a mission to create economic opportunity for the frontline communities and workers hardest hit by the transition away from coal. As an innovative hybrid initiative—part grantmaker, part catalyst—we provide investments to help communities create 21st century jobs, and technical assistance to empower local leaders to act.
We seek a qualified individual to provide high-level administrative support, both to the executive director and the organization. This is a new position intended to support our growth at a significant moment of opportunity to advance coal community transition and at an exciting time of organizational evolution.
As a start-up venture, we offer a flexible, fast-paced work environment in an area seeing unprecedented growth and attention. We are a virtual team, with the executive director based in Charlottesville, VA, and other staff in Illinois, New York, West Virginia, and Virginia.
Position Responsibilities:
The director of administration will provide administrative support to the executive director and leadership team. The director will also lead the development, creation, and implementation of organization-wide administrative systems.
Responsibilities include:
JTF-Wide Administration/Systems (~60%)
-
Develop, refine, and implement JTF's
administrative systems
Develop and manage the JTF
organizational calendar system
Support the evolution and maintenance
of the JTF project management system (Airtable database)
Act as liaison and manage the
relationship with JTF's fiscal sponsor
Provide administrative support
related to finance: tracking spending, invoicing, and
budgeting
Support in maintaining the JTF
database of contacts
Create and maintain JTF-branded
templates of documents, presentations, and other company
materials
Maintain organization of folders and
documents on Google Drive
Help onboard and offboard team
members
Provide administrative support to the
fundraising team, including submitting proposals and reports to
donors
Executive Assistant (~25%)
-
Provide executive support to the
executive director
Proactively manage the executive
director’s calendar and schedule travel, as needed
Interface as JTF liaison with
high-profile donors, grantees, and other key external partners
Prepare written materials for both
internal and external distribution
Management of Governance Boards & Event Planning (~15%)
-
Oversee planning of in-person and
virtual events, including JTF team retreats, convenings across the
JTF network of partners, strategy working group meetings, and
advisory board meetings
Lead coordination of all event
logistics
Liaise with governance boards and
serve as primary point of contact for event planning
teams
Qualifications:
The ideal candidate will possess impeccable executive function and exceptional administrative and organizational skills. Meticulous attention to detail and a proactive approach is a must, as is the ability to work autonomously on JTF “big picture” administrative systems and organization, while strategically prioritizing the daily needs of the executive director. Qualified applicants will possess:
-
At least five years of professional
executive-level experience with a track record of
success
Excellent written and verbal
communication skills with keen attention to detail
Excellent judgment and interpersonal
skills; ability to represent the executive director and the JTF
externally with confidence
Ability to self-start and follow
through on tasks and goals
Enthusiasm for working
collaboratively with a small, dynamic team
A positive attitude and a sense of
humor
Proficiency with Google Drive Suite;
familiarity with Airtable is a plus
A high level of comfort with
technology and learning new software tools
Details:
Compensation will be commensurate with experience. We offer excellent benefits, significant flexibility, including the ability to work from home, as well as a stimulating work environment with a fun and energetic virtual team. The time commitment is 40 hours per week, but additional hours are likely during certain periods, such as staff retreats and board meetings (currently held virtually).
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