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Advancement Associate

The Chapin School
New York, United States
Salary Not specified
Closing date
Oct 27, 2021

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Position Type
Fundraising, Alumni Affairs, Annual Fund, Other Fundraising, Administrative, Information Systems, Office Administration
Employment Type
Full Time
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The Chapin School Advancement department is a fast-paced office that serves the entire School community. The Advancement Associate maintains data for the Advancement Office and administratively supports a highly productive fundraising office. This position is a good fit for someone who is looking to gain experience in non-profit fundraising and database management. The Advancement Associate reports to the Director of Alumnae Affairs and Director of Annual Giving.


  • Maintain accuracy of Raiser's Edge database by regularly updating constituent records
  • Perform administrative and database duties such as filing, creating spreadsheets, querying, exporting, report running, phone monitoring
  • Gift entry for Annual Giving and special funds gifts and gift receipts
  • Responsible for the acknowledgement process for Advancement and the Head of School
  • Provide support for volunteer committee meetings and phonathons including attending and assisting as needed
  • Assist with Advancement and School events and provide support as directed
  • Supporting the Advancement Office as a whole with a focus on alumnae relations
  • Maintain high level of confidentiality
  • Other duties as assigned


  • Bachelor’s degree required 
  • 1-2 years previous work experience preferred
  • Experience with Raiser’s Edge or fundraising database preferred
  • Proficiency in Microsoft Word, Excel, PowerPoint and Mac operating system
  • Understanding and willingness to learn new office technology
  • Excellent organizational skills with the ability to multitask and prioritize work
  • Accuracy, meticulous attention to detail and ability to follow through
  • Strong verbal and written communication skills for all facets of work including email, written, and phone 
  • A collaborative colleague dedicated to working as a member of a team
  • “Can do” spirit and a sense of humor
  • Genuine interest in the specific values stated in the Chapin mission
  • Experience with InDesign a plus
  • Fundraising experience in a school setting preferred

Applications will be accepted through October 15.  Applicants are required to submit a cover letter and resume.

This position is Full-Time

Based in New York City, Not Remote

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