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Project Manager

First 5 LA
California, United States
$69,900.00 - $104,800.00
Closing date
Oct 27, 2021

View more

Position Type
Administrative, Human Resources
Philanthropic Advisors
Employment Type
Full Time
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The Project Manager (PM) provides expertise in project management for the Human Resources and Talent Management (HRTM) team. The PM provides strategic and critical thinking in project design, refinements, and in the day-to-day monitoring and management of the projects within HRTM. The work of the PM includes developing the infrastructure (e.g., tools, processes, and practices) for managing projects, monitoring project schedules and budgets, addressing resource needs, mitigating project risks, delegating tasks, and ensuring that project team members are carrying out their tasks efficiently while upholding First 5 LA’s organizational values.

The successful candidate will have experience working in Human Resources and providing project management and coordination support for complex projects at organization-wide level.   The successful candidate will also demonstrate systems thinking, change management, communication, and people management skills. The individual will possess a high level of emotional intelligence to cultivate and maintain trusting relationships with both internal and external stakeholders and partners.


The Project Manager is expected to exemplify the adopted organizational values of collaboration, integrity, learning, and diversity, equity, and inclusion (DEI) in the execution of their key areas of responsibility:

Key Areas of Responsibility

  • Project Planning and Management
  • Project Management Infrastructure
  • Alignment and Integration
  • Contract Management and Operations

Essential Duties:  

Project Planning and Management

  • Contributes to the design and implementation of organization-wide projects in human resources and talent development
  • Works in collaboration with the Operational Excellence Manager to ensure consistency and best practices in project management are integrated across the organization
  • Facilitates HRTM cross-functional workgroups, as appropriate, and the procurement and management of contracts with consultants as needed
  • Plans for efficient use of human and fiscal resources to enable the success of projects; assesses resource capacity, capabilities, and availability of critical stakeholders
  • Sets deadlines, prioritizes tasks, and assigns team members to various deliverables
  • Mobilizes resources in real-time in response to rapidly changing contexts
  • Provides reports and project status to project teams per established processes
  • Uses learnings from discussions and interactions with colleagues across the organization to advise on project adjustments
  • Presents to First 5 LA Board and other stakeholders, as requested, to communicate progress and provide opportunities for engagement on the various aspects of the work

Project Management Infrastructure

  • Develops, implements and adapts project management processes, practices and tools to facilitate consultation and technical assistance functions for HRTM
  • Develops and coordinates business processes and workflows within and between HRTM and other teams as needed
  • Maintains a depository of learned lessons, templates, tools, and best practices from previous successful projects

Alignment and Integration

  • Identifies and coordinates opportunities for integration across projects to strengthen outcomes
  • Captures, analyzes, synthesizes, and shares data and insights from teams across the organization to inform HRTM’s work
  • Represents HRTM on organization-wide work groups
  • Keeps abreast of relevant and emerging best practices in project management

Contract Management and Operations

  • Serves as the point person for procurement and is the contract manager for hired consultants, contractors and/or vendors for HRTM
  • Contributes to the preparation of the budget and long-term financial plan for HRTM and assists the Director of Human Resources and Talent Management in the management of resources in accordance with First 5 LA policies and procedures
  • Represents First 5 LA on relevant external committees, work groups, and at conferences/meetings
  • Actively seeks to build own professional skills and competencies to fulfill essential duties and responsibilities and improve performance
  • Adheres to all First 5 LA policies and procedures, ensures behaviors align accordingly, and contributes to learning that supports improvements
  • Keeps apprised of all laws, regulations, statutes, rules and policies affecting First 5 LA and ensures compliance


Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.


Job Specific Competencies

  • Project Management: Knowledge of project management methodologies and tools; able to identify and address key issues, relationships, and risks to achieve project goals; able to adjust to changing priorities and recalibrate project scope and timelines based on learning; uses a variety of communication tools for different learning styles; able to navigate internal and external constraints
  • Adaptive Leadership: Is flexibleand accepts change as part of the organization’s evolution; embraces complexity and uncertainty and is nimble enough to shift direction as needed; open to feedback and welcomes a variety of viewpoints; encourages creativity and innovation aligned with the organization’s strategic priorities; able to communicate persuasively, both orally and in writing, in varied settings and different audiences 
  • Strategic Management: Able to manage projects of various sizes, complexity, resources, levels of risk, and timelines in a highly organized manner and with attention to detail; able to navigate internal and external constraints and address workload issues within and across teams; demonstrates effective administrative planning and prudent management of resources
  • Emotional Intelligence: Demonstrates self-awareness, humility, empathy, and personal accountability; has a temperament that inspires trust, collaboration, and partnership between individuals, teams, and levels of leadership; ability to navigate divergence, find common ground among team members, and resolve conflict diplomatically

Organization-wide Competencies

  • Commitment to organizational mission and values: Mission-driven and self-directed, with a demonstrated passion for First 5 LA’s work to strengthen families and improve child outcomes; strives to model organizational values through daily actions and behaviors
  • Possesses Customer-Focused Mindset: Ability to identify appropriate and relevant stakeholders; identifies internal and external stakeholders needs (customers); is responsive to stakeholder needs, considers impact when making recommendations
  • Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals in support of the organization’s mission; is able to work in cross-functional teams; ability to establish and maintain effective working relationships with co-workers, public officials and the general public
  • Communicates Effectively: Communicates effectively both written and oral; strong presentation skills; demonstrates ability to develop and deliver relevant and appropriate communications; delivers messages in a direct manner; able to tailor messages appropriately to various audiences
  • Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based, and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one
  • Demonstrates Critical Thinking: Applies critical thinking, logic and reasoning to analyze complex problems and information; identifies relative strengths and weaknesses of options, solutions or approaches
  • Demonstrates Strategic Thinking: Identifies key issues and relationships relevant to achieving long range goals or vision; develops alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to develop a point of view on a course of action to accomplish goals; develops priorities with the right balance of short and long-term wins
  • Demonstrates Contribution to Diversity, Equity and Inclusion: Supports equal and active participation and mutual respect; supports participation of people and groups with diverse identities, races, ethnicities, abilities, characteristics, cultures, socio-economic statuses, opinions, and beliefs; continuously challenges assumptions, and is mindful of unconscious bias, and leverages differences; understands historical and current context and root causes of inequities within society, systems and institutions; actively involves and reflects with the community First 5 LA serves


  • 5+ years of experience in providing project management support in a workplace or community setting
  • 2 + years of experience in Human Resources preferred
  • Significant experience working in collaboration with colleagues and external partners with diverse racial and ethnic backgrounds, political and religious views, cultural backgrounds, lifestyles, and sexual orientation with demonstrated experience of treating everyone with respect and dignity


  • Bachelor’s Degree from an accredited college or university preferred
  • Project Management Professional (PMP) is a plus

Computer Skills:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to use virtual engagement formats (e.g., Microsoft Teams, Zoom, Sli-do, etc.)
  • Ability to use widely supported internet browsers

Certificates, Licenses and Registrations:

  • Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
  • Valid automobile liability insurance

Travel Requirements:

  • This position will be remote during the calendar year 2021. When staff return to on-site work, this position requires travel locally, statewide and nationally as needed


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will sit, talk, hear and use hands up to 2/3 of the time. The employee will stand and walk up to 1/3 of the time. The employee is routinely required to carry and/or lift up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.

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