About Central Park and the Central Park
Central Park is one of the most famous and beloved urban public
spaces in the world. Designed by Frederick Law Olmsted and Calvert
Vaux in 1857, the 843-acre park was the first purpose-built public
park in the country and is a National Historic Landmark. The
Central Park Conservancy, a private not-for-profit organization,
was founded in 1980 to rescue the Park which had fallen into
serious disrepair. Since that time, the Conservancy has overseen
the investment of approximately $1 billion in the restoration of
the Park, and now hosts over 40 million visitors a year.
The Conservancy’s mission is to preserve and celebrate Central
Park as a sanctuary from the pace and pressures of city life,
enhancing the enjoyment and wellbeing of all. The City of New York
has formally entrusted the care of the Park to the Conservancy
which is responsible for every aspect of the Park’s care, including
landscape maintenance, capital improvements, and the visitor
experience. Committed to sharing the best practices in urban park
management, the Conservancy also serves as a resource for other NYC
parks and for public-private partnerships around the world. The
Conservancy employs roughly 325 people and has an operating budget
of $80 million.
The Special Events Manager will play a key role on the Special
Events Department team and will be involved in all aspects of
fundraising, planning, developing, executing, and evaluating
Central Park Conservancy’s donor and benefit events, community
engagement events, and staff events. Annual events include (but are
not limited to): Evening in the Garden, Conservatory Garden Party,
Annual Skating Party, stewardship events, Marathon Breakfast, and
Blooms and Foliage Tours. The Manager will also support the
department’s two major fundraising events: Winter Benefit and Taste
of Summer. In addition, the Manager will also oversee all
aspects of Team Central Park (CPC’s annual Marathon team)
Summary of Essential Job Functions:
- Plan and execute Development events including tours, picnics,
cocktail receptions, select offsite events, breakfasts and benefit
events for General Members, Conservators, and Greensward Circle as
assigned by area Senior Director, and VP of Development. Tasks
include site logistics, budget management, print and electronic
invitation coordination, mailings, contract negotiation, vendor
relations and onsite supervision.
- Manage fundraising responsibilities such as research,
cultivation and stewardship of prospective donors, donor management
and follow-up, gift processing and solicitation.
- Perform database work in Raiser’s Edge such as, event
registration and guest list management, build queries and exports,
track in-kind gifts and acquisitions, financial reports, data
imports and donor updates.
- Work with the Special Events team to streamline all aspects of
events including vendor selection (securing discounts and
multi-year contracts) as well as internal procedures.
- Create and send post-event thank you emails to attendees.
- Ensure donors are provided with excellent customer service
through all phases of event planning and execution.
- Input, track and pay event expenses through purchase order
- Update and circulate RSVP lists regularly to development
- Collect RSVPs for respective events
- Coordinate event mailings and emails: write letters, manage and
gather mailing lists, facilitate mailings, respond to inquiries as
- Support post-event activities: creating and mailing tax
acknowledgment letters, organize re-cap meetings, create event
synopsis and wrap up materials.
- Process event payments and maintain registration records.
- Solicit and procure Event Sponsors and in-kind gifts such as:
gift bag items, food and beverage, silent auction, and other
- Coordinate with web team to develop event webpages
- Recruit for, organize and manage groups of staff volunteers on
site at events.
- Produce functional event plans such as: run of show, site
layouts, vendor and volunteer schedules and physicals.
- Support special projects for other departments as needed
including logistics, fundraising
- Work with other departments to streamline organizational
standards and platforms including archiving, web forms, and
- Administrative duties such as: ordering office supplies,
scheduling meetings with event chairmen and committees as needed
and maintaining the company-wide events calendar.
- Answer phone and e-mail inquiries related to programs.
Team Central Park
- Manage Team Central Park, including developing strategies for
outreach, runner acquisition and fundraising.
- Liaise with Team members on all necessary logistics, assure
that financial commitments are received and processed in a timely
- Bachelor’s degree or equivalent combination of education and
- 3-5 years’ experience in fundraising and/or special events
- Proficiency in Raiser’s Edge
- Ability to work independently and as a team
- Superior organizational skills and ability to prioritize and
- Strong written and communication skills required
- Strong interpersonal and relationship building skills
- Exceptional maturity, tact, diplomacy, and an outgoing
personality in order to engage with donors
- A self-starter; one who takes initiative
- Ability to move or transport small boxes and supplies, weighing
up to 30 pounds, within the office and Park for event needs
- Must be able to work some late nights and weekends
- Valid US driver’s license is required and must be
comfortable driving in NYC
- Ability to work outside in all weather conditions
- Proficiency in Microsoft Office