Job ID: 49205
Full/Part Time: Full-Time
Location: Tallahassee, FL
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.
FSU's Equal Opportunity Statement can be
accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
Provides administrative assistance and program support for the
Departments of Corporate and Foundation Development and Annual
Giving, with a priority of supporting both Directors.
Corporate and Foundation Development Support
Provides administrative support to the Director of Corporate and
Foundation Development and the team. Assist the Director in
coordinating staff meetings, including agendas and minutes; one on
one meetings with departmental staff; conference calls, web
conferences, and consultant visits. Distributes monthly activity
reports regarding department fundraising activities. Requests
information to include reports from prospect research and data
management. Prepares departmental disbursement requests, reconciles
purchasing card expenditures, monitors departmental travel expenses
and assists with monthly budget reconciliation. Provides clerical
support for special projects for the Central Development team.
Annual Giving Support
Provides administrative support to the Director of Annual Giving
and the team. Prepares and distributes the weekly Annual Giving
fundraising reports and team agendas. Prepares correspondence and
manages the Annual Giving inbox. Schedules appointments and
coordinates meetings with various internal teams. Arranges travel
and maintains departmental calendars with a focus on managing the
Director’s calendar and time. Schedules large and complex meetings
with academic deans, development officers, and campus personnel;
and schedules leadership and Dean visits to the Phone Center. Runs
and prepares quarterly fundraising analysis reports for the
Director’s leadership meetings. Co-manages the matching gift
processes. Performs EverTrue social data mining for various
solicitations and events. Prepares departmental disbursement
requests, reconciles purchasing card expenditures, monitors
departmental travel expenses and assists with monthly budget
reconciliation. Provides up-to-date budget tracking. Provides
clerical support for special projects for the team.
Makes copies, send faxes, coordinate mailings and order
supplies. Provides front desk coverage and lobby support in a
rotation system. Protects confidential information. Performs other
related duties as required and assigned.
High school diploma/equivalent and four years of administrative
support experience in a professional setting. (Note: post-high
school education can substitute for experience at the equivalent
Demonstrated commitment to equity, diversity and inclusion.
Proficiency in the Microsoft Office products suite (Excel,
Outlook, Word), or equivalent software.
Excellent communication skills to include verbal and written
Experience with writing, proofreading, and editing business
Excellent organizational and administrative/clerical skills.
Experience prioritizing, organizing and performing multiple work
assignments simultaneously and in a detail-oriented
Ability to handle confidential, sensitive information with the
highest degree of professionalism.
Must be a self-starter, comfortable working independently.
*Applicants must upload a cover letter & resume with their
online application. *
Bachelor’s degree preferred.
Professional demeanor with a teamwork approach and a can-do,
Willingness or drive to be proactive and take on projects to
support both the CFD and AG teams.
Functional knowledge of constituent database software,
preferably Blackbaud CRM.
Basic mathematical skills.
One of the nation's elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news!
more about our university and campuses.
This is an USPS (University Support Personnel System)
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit
our website to learn more
about our Compensation, Benefits, Wellness, Recognition, and
Employee Development programs.
Use our interactive
tool to calculate Total Compensation options based on
potential salary, benefits and retirement contributions, earned
leave, and other employment-related perks.
If not otherwise specified, schedule is M-F, 8-5.
Criminal Background Check
This position requires successful completion of a criminal
history background check. The background check will be conducted as
authorized and in accordance with University Policy
How To Apply
If qualified and interested in a specific job opening as
advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a
current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with
all applicable information. Applications must include all work
history up to ten years, and education details even if attaching a
Certain service members and veterans, and the spouses and family
members of the service members and veterans, will receive
preference and priority in employment and are encouraged to apply
for the positions being filled. For information on who may be
eligible for Veterans' Preference, click here or call FSU Human
Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants
must upload a DD-214 (and other documentation, as applicable) with
their online application prior to the closing date of the job
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated
tobacco use, is prohibited on property, interior and exterior,
owned or managed by Florida State University. This policy applies
to all Florida State University students, employees, consultants,
contractors, visitors, and external individuals.