ProPublica is seeking an analytical, creative, self-motivated
finance professional to join our New York City headquarters as the
Finance Director, reporting to the Vice President, Finance &
Administration. In this newly created role, the Finance Director
will oversee the management and review of general finance and daily
accounting functions for ProPublica. This position will be part of
a five-person accounting and finance team responsible for an annual
operating budget of approximately $40 million. This Director will
work in close partnership not only with the Vice President and
finance team, but also with development, the newsroom, and human
resources. The Finance Director will play a critical role related
to general business operations, with primary focus on nonprofit
fiscal operations, financial systems, grant reporting, month end
closings/reporting and compliance activities in a dynamic and
Responsibilities will include, but are not limited to:
- Assist Vice President, Finance & Administration, with all
aspects of the organization's accounting and finance activities in
accordance with GAAP nonprofit accounting principles and best
- Directly supervise Finance Manager and Associate Finance
- Direct financial requests/inquiries from outside the finance
department, including requests for ad hoc financial reports and
research into expense concerns.
- Oversee financial systems and processes, including payroll,
accounts payable/receivable, expense reimbursements and company
credit card processing and accounting.
- Direct the monthly financial close process and preparation of
financial reports; review and verify financial records, such as
general ledger and bank account reconciliations, functional expense
allocations and payroll and 403b retirement processing and
reporting. Review and approve staff journal entries, ensuring
appropriate accounting treatment and backup documentation.
- Facilitate data collection, compilation and analysis as needed
for grant reporting, financial audits, insurance renewals and
compliance filings, such as 990 preparation, ERISA 5500 filings,
1099 filings and state fundraising registrations.
- Ensure appropriate processing and tracking of incoming
payments/donations, and assist with maintenance of the grants
receivable schedules and asset releases for restricted funding
sources. Work with development team to ensure that management of
grant funds is efficient and accurate; improve processes for
developing grant budgets, allocating salary and management of
restricted vs. unrestricted funds.
- Manage and track capital expenditures, including maintenance of
fixed asset and depreciation schedules in coordination with
- Assist with annual budgeting process and direction of other
finance team members to support this process.
The ideal candidate will have:
- A bachelor’s degree in accounting or finance.
- A minimum of five years of accounting and bookkeeping
experience with demonstrated nonprofit expertise, especially as it
pertains to fund accounting, restricted grant tracking/asset
releases and revenue recognition.
- A clear understanding of nonprofit financial statements is
required, including how the balance sheet interacts with the
statement of activities, and the underlying accounting principles
- The ideal candidate will be a tech-savvy systems thinker who
will assess current systems and research/recommend changes to
improve operational efficiencies.
- The successful candidate will demonstrate the ability to work
cross-functionally and relay relevant information in an accessible
way to stakeholders outside of the finance department.
- Experience managing and developing staff, along with excellent
communication skills, is a must. The ability to take initiative,
coordinate with others and follow through in a dynamic and highly
confidential environment, both as an individual and as a team
member, are imperative. Exceptional attention to detail and time
management skills are crucial. Proficiency with Excel and Google
Docs are required, along with experience with accounting, expense
and payroll platforms.
- Experience with QuickBooks Online, Expensify and/or ADP
Workforce Now is a plus.
The Finance Director is a full-time position based in New York
City with work occurring during typical weekday business hours.
Some in-office work will be required. ProPublica offers a
comprehensive benefits program, paid vacation and a 403(b)
retirement plan with a student loan reimbursement component.
We are dedicated to improving our newsroom, in part by better
reflecting the people we cover. (Here is a breakdown
of our staff.) We are committed to diversity and building an
inclusive environment for people of all backgrounds and ages. And
we are taking steps to meet
that commitment. We especially encourage members of
traditionally underrepresented communities to apply, including
women, people of color, LGBTQ people and people with
If all of this sounds exciting to you, you can apply
form. We will begin reviewing applications as we receive them,
but we will continue to consider candidates as long as the posting
remains live on our site.
Questions? Send them to firstname.lastname@example.org. No
phone calls, please.