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Foundations Associate (Systems)

California, United States
$50,300.00 - $65,700.00
Closing date
Nov 30, 2021

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Position Type
Fundraising, Fundraising Administration
Environment, Legal Services
Salary Band
$50,000 - $69,999
Employment Type
Full Time
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Earthjustice is the premier nonprofit environmental law organization.  We take on the biggest, most precedent-setting cases across the country.  We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change.   We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are guided by a passionate, ambitious vision for the future for people and our planet: until justice stands for all, we will never rest. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Miami, Tallahassee, Honolulu, New York, Philadelphia, Chicago, Denver, Seattle, Bozeman, and Washington, DC.

The Foundations Associate works under the supervision of the Associate Director of Foundation Relations to help the entire Foundations Team with data hygiene, systems and operations. This position requires a self‐starter who is able to work both collaboratively and independently and possesses strong interpersonal skills. The position requires excellent data entry and project management skills, diplomacy and discretion, and the ability to adapt and think creatively.

The Foundations Associate must be able to manage multiple projects simultaneously, meet deadlines, and be highly detail‐oriented.

This position performs a variety of foundation support tasks, including copy-editing assignments, help with writing Board and other reports and donor relations and database tasks such as funder acknowledgments and data updates and queries. It requires frequent interaction with staff members within the organization.


Data entry and Hygiene, 50%

  • Enter the majority of the Foundation team’s data into BBEC including but not limited to: Plans, opportunities, moves, contact reports and grant agreements.
  • Support Associate Director with regular projects like portfolio rebalance, prospect assignments and maintain data hygiene.
  • Provide administrative support to the team including travel, meeting scheduling, and other forms of support, as needed.
  • Participate in department and organizational work teams and projects, as needed.
  • Other duties, as assigned.

Systems and Operations support 40%

  • Support the Associate Director for Foundations Data, Systems, and operations in setting up new systems to support the team.
  • Document policies and procedures for the team as they are developed.
  • Assist with mailings of proposals, reports, and annual reports.
  • Assist with submission of research requests.

Research and Writing 10%

  • Assist with proposal and report development and submission for Foundation Officers as needed.


  • Minimum Associate's degree (2 year degree from a community college), Bachelor's degree preferred.
  • Two years’ experience in fundraising, editing, or an executive setting preferred. 
  • Exemplary organizational skills including ability to handle multiple tasks, meet deadlines, and prioritize assignments. 
  • Superior communication skills, including demonstrated experience writing effective correspondence.
  • Meticulous attention to detail including excellent proofreading and copy-editing skills.
  • Professional, positive, and approachable attitude. Ability to work and communicate with a diverse group of people including donors, volunteers, the public, and staff.
  • Solid knowledge of MS Word, Excel, and Outlook. Database management skills required with ability to produce reports and to use advanced functions, including sophisticated knowledge of the Internet. 
  • Working knowledge of a constituent relationship management (CRM) system or donor database such as the Raiser’s Edge or Blackbaud eCRM is preferred.
  • Ability to use discretion and diplomacy in dealing with donors, colleagues, and confidential litigation information.
  • Background and/or interest in environmental issues preferred.
  • Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
  • Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences. 

We offer a mission and employee-focused work environment and a competitive compensation package including excellent benefits.  Earthjustice is an equal opportunity employer and highly values diversity.

Salary range is based on experience and location. 

Salary range in San Francisco, CA: $59,100 - $65,700
Salary range for a remote position will vary: $50,300 - $65,700

To Apply:
Interested candidates should submit the following via Jobvite by November 11th, 2021

  • Resume
  • Cover letter

Please reach out to if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies. Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the on-line application process (where available), will not be reviewed or retained.

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

For positions located within the City and County of San Francisco Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

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