OFFICE SUPERVISOR

Office Supervisor

Arizona State University

College Of Law

Campus: Downtown Phoenix

73277BR

Job Description

The Sandra Day O'Connor College of Law seeks a dynamic individual to serve as the Office Supervisor for the Development Department. The candidate will perform complex administrative duties of a responsible, sensitive and confidential nature, requiring considerable independence of action for the Senior Director of Development; as well as assist the department in achieving goals, objective and overall cohesiveness in daily operations of the department.

Salary Range

$41,328 - $47,500 per year; DOE

Close Date

17-November-2021

Essential Duties

• Provide office operations support such as receiving and screening telephone calls and visitors, maintaining supervisor and staff calendars, opening and reviewing incoming mail, and responding to inquiries
• Coordinate in/out of state travel arrangements for Director and department staff
• Monitor expenditures and supervise expense report reconciliation
• Manage deposit procedures for incoming donations
• Coordinate major gift process, following practices as laid out by ASU Foundation requirements 
• Monitor and maintain supply inventory
• Coordinate with other departments at the Sandra Day O’Connor College of Law to assist in their fundraising efforts by tracking incoming donations, billing, ensuring proper practices 
• Liaise with the Scholarship Department to review and track funding, and keeping them informed of new scholarship opportunities
• Provide record keeping and maintenance requiring sensitive handling of highly confidential information
• Provide direction and supervision to student support staff
• Physical presence at the workplace is an essential function of this position
• Perform other duties as assigned to support the goals of the department and/or ASU

Minimum Qualifications

Six years of office/clerical experience, which includes two years of lead experience; OR, Associate's degree in Office Administration, Business Administration or a related field AND four years of clerical/administrative experience which includes two years of lead experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in a fundraising environment
• Experience working with confidential and sensitive information
• Experience with customer service at different levels
• Evidence of effective communication skills both verbal and written 
• Experience with Microsoft Office applications (e.g. Word, Excel, Access, Outlook)
• Experience working with high level executives
• Demonstrated knowledge of standard office procedures
• Experience with cash handling
• Experience supervising others
• Experience using independent judgment to make decisions within the scope of the position

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. 
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. 
• Communicate to perform essential functions. 
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

Led by Co-Interim Deans Adam Chodorow and Zachary Kramer, ASU Law has risen in national and world rankings, continuing to attract highly credentialed students and offering more personalized programs than any other law school in the country. ASU Law is currently the No. 25 best law school in the nation (No. 9 public school) and is the youngest law school in the top 25 as ranked by U.S. News & World Report. ASU Law also has six programs ranked in the top 30 and consistently ranks highly for job placement. The law school is also No. 1 in the state for student outcomes and No. 1 in the state for bar passage, often exceeding the national average. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

To apply please go to www.asu.edu/asujobs/ see Req Id# 73277BR

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