Program Manager, Foundation Support

American Museum of Natural History
New York, United States
Salary Not specified
Closing date
Dec 2, 2021

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Position Type
Programs, Program Administration and Management
Employment Type
Full Time
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American Museum Of Natural History

Program Manager, Foundation Support

The American Museum of Natural History is seeking a Program Manager who is responsible for working collaboratively with other department staff, Museum scientists, and educators to secure new and continued funding from private foundations. In addition to maintaining a small portfolio of funders, the Program Manager provides essential support for the Director, Foundation Support through project management, writing and editing support, gift processing, reconciliation, and internal and external reporting. This is an opportunity for a detail-oriented, self-starter with exceptionally strong writing and organizational skills to be an important part of a key Museum fundraising program. The successful applicant will experience up close the operations of a prominent cultural institution, as well as enjoy a behind-the-scenes view of the Museum's extraordinary scientific collections and leading research and education programs. Key Responsibilities include, but are not limited to: Writing/Editing/Proofreading
  • Assist in developing and writing compelling proposals for new and renewed funding to private foundations;
  • Develop and write effective reports on use of donor funds, including financial reporting.
  • Maintain and update library of Museum documentation required for proposals and reports, e.g., institutional budgets, audited financials, board lists, background text.
  • Write letters to acknowledge receipt of contributions and other donor correspondence.
  • Edit and proofread proposals, reports, and acknowledgements written by other Foundations staff.
  • Keep up-to-date on current programs and initiatives across Museum departments, and respond to informational/text requests from other department staff. Donor Cultivation and Stewardship
  • Work with Museum staff in Science and Education to identify current funding needs and match with potential foundation prospects. Coordinate meetings with Museum program staff and Foundation program staff.
  • Research current and potential foundations donors; keep up to date on foundation news, RFPs, and other giving opportunities. Attend informational meetings and conference calls related to giving opportunities.
  • Maintain prospect grids for IA prospect meetings.
  • Write and develop backgrounders, bios, and meeting briefings.
  • Coordinate visits and greet Foundation visitors to the Museum.
  • Create and maintain Foundation invitation lists for exhibition openings, holiday cards, and special events. Gift Processing and Reconciliation
  • Track all Foundation gifts to the Museum, including completing gift forms, writing or delegating writing of acknowledgements, and coordination with IA Operations to ensure processing.
  • Liaise with Legal and with Senior IA staff for review and execution of incoming grant agreements.
  • Respond to inquiries for documentation regarding pledges and awards.
  • Reconcile internal gift tracking with monthly Target and Campaign Reports, coordinating with IA operations to resolve any issues.
  • Track pledge payments due and follow up on overdue payments. Team Project Management
  • Create annual prospect submission plan and calendar, monitoring throughout the year to ensure all deadlines are met.
  • Use Raiser's Edge to track all proposals and actions and update projections throughout the year.
  • Develop and maintain best practices for data entry, filing, gift processing, prospect management, etc.; train as needed. IA/External Reporting
  • Submit quarterly foundations and government contributions to Secretary and Development Reports for Museum Board Meetings.
  • Maintain IA Target Projections records and respond to informational requests as needed.
  • Review and respond to crediting requests.
  • Coordinate and collaborate with colleagues across the Museum, including fellow Institutional Advancement staff, scientists, educators, exhibition specialists, volunteers, and others.

    Required Qualifications:
    · Bachelor’s degree and 3+ years of office experience.· Exceptional writing, editing, and proofreading skills, with the ability to easily change writing styles to fit audience and voice. · Ability to interface with individuals at every level of an organization, both internally and externally. · Exceptional time management and organizational skills, sharp attention to detail, strong work ethic, excellent judgment, and discretion. · Calm and professional demeanor, with the ability to adapt quickly to, plan for, and manage multiple projects in a fast-paced, high-expectation environment. · Fluency in Microsoft Office and Excel.· Willingness to work occasional evenings and weekends for fundraising events and donor visits.

    Preferred Qualifications:
    · Non-profit development experience a plus.
    · Raiser’s Edge or other CRM experience preferred.

    To be considered for this position please visit our web site and apply on line at the following link:

    The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions. Since its founding in 1869, the Museum has advanced its global mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition. The Museum is renowned for its exhibitions and scientific collections, which serve as a field guide to the entire planet and present a panorama of the world's cultures.

    The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender, sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, or national or ethnic origin, or on account of any other basis prohibited by applicable City, State, or Federal law.

    If special accommodations are needed in applying for a position, please call the Office of Human Resources.


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