American Museum Of Natural History
Program Manager, Foundation Support
The American Museum of Natural History is seeking a Program
who is responsible for working collaboratively
with other department staff, Museum scientists, and educators to
secure new and continued funding from private foundations. In
addition to maintaining a small portfolio of funders, the Program
Manager provides essential support for the Director, Foundation
Support through project management, writing and editing support,
gift processing, reconciliation, and internal and external
reporting. This is an opportunity for a detail-oriented,
self-starter with exceptionally strong writing and organizational
skills to be an important part of a key Museum fundraising program.
The successful applicant will experience up close the operations of
a prominent cultural institution, as well as enjoy a
behind-the-scenes view of the Museum's extraordinary scientific
collections and leading research and education programs.
Key Responsibilities include, but are not limited
- Assist in developing and writing compelling proposals for new
and renewed funding to private foundations;
- Develop and write effective reports on use of donor funds,
including financial reporting.
- Maintain and update library of Museum documentation required
for proposals and reports, e.g., institutional budgets, audited
financials, board lists, background text.
- Write letters to acknowledge receipt of contributions and other
- Edit and proofread proposals, reports, and acknowledgements
written by other Foundations staff.
- Keep up-to-date on current programs and initiatives across
Museum departments, and respond to informational/text requests from
other department staff. Donor Cultivation and
- Work with Museum staff in Science and Education to identify
current funding needs and match with potential foundation
prospects. Coordinate meetings with Museum program staff and
Foundation program staff.
- Research current and potential foundations donors; keep up to
date on foundation news, RFPs, and other giving opportunities.
Attend informational meetings and conference calls related to
- Maintain prospect grids for IA prospect meetings.
- Write and develop backgrounders, bios, and meeting
- Coordinate visits and greet Foundation visitors to the
- Create and maintain Foundation invitation lists for exhibition
openings, holiday cards, and special events. Gift Processing
- Track all Foundation gifts to the Museum, including completing
gift forms, writing or delegating writing of acknowledgements, and
coordination with IA Operations to ensure processing.
- Liaise with Legal and with Senior IA staff for review and
execution of incoming grant agreements.
- Respond to inquiries for documentation regarding pledges and
- Reconcile internal gift tracking with monthly Target and
Campaign Reports, coordinating with IA operations to resolve any
- Track pledge payments due and follow up on overdue payments.
Team Project Management
- Create annual prospect submission plan and calendar, monitoring
throughout the year to ensure all deadlines are met.
- Use Raiser's Edge to track all proposals and actions and update
projections throughout the year.
- Develop and maintain best practices for data entry, filing,
gift processing, prospect management, etc.; train as needed.
- Submit quarterly foundations and government contributions to
Secretary and Development Reports for Museum Board Meetings.
- Maintain IA Target Projections records and respond to
informational requests as needed.
- Review and respond to crediting requests.
- Coordinate and collaborate with colleagues across the Museum,
including fellow Institutional Advancement staff, scientists,
educators, exhibition specialists, volunteers, and others.
· Bachelor’s degree and 3+ years of office experience.· Exceptional
writing, editing, and proofreading skills, with the ability to
easily change writing styles to fit audience and voice. · Ability
to interface with individuals at every level of an organization,
both internally and externally. · Exceptional time management and
organizational skills, sharp attention to detail, strong work
ethic, excellent judgment, and discretion. · Calm and professional
demeanor, with the ability to adapt quickly to, plan for, and
manage multiple projects in a fast-paced, high-expectation
environment. · Fluency in Microsoft Office and Excel.· Willingness
to work occasional evenings and weekends for fundraising events and
· Non-profit development experience a plus.
· Raiser’s Edge or other CRM experience preferred.
To be considered for this position please visit our web site and
apply on line at the following link: careers.amnh.org
The American Museum of Natural History is one of the world's
preeminent scientific and cultural institutions. Since its founding
in 1869, the Museum has advanced its global mission to discover,
interpret and disseminate information about human cultures, the
natural world and the universe through a wide-ranging program of
scientific research, education and exhibition. The Museum is
renowned for its exhibitions and scientific collections, which
serve as a field guide to the entire planet and present a panorama
of the world's cultures.
The American Museum of Natural History is an Equal
Opportunity/Affirmative Action Employer. The Museum does not
discriminate with respect to employment, or admission or access to
Museum facilities, programs or activities on the basis of race,
creed, color, religion, age, disability, marital status,
partnership status, gender, sex, sexual orientation, gender
identity, gender expression, genetic information, pregnancy,
alienage or citizenship status, current or former participation in
the uniformed services, status as a veteran, or national or ethnic
origin, or on account of any other basis prohibited by applicable
City, State, or Federal law.
If special accommodations are needed in applying for a position,
please call the Office of Human Resources.