Donor Communications and Stewardship Specialist

The Nature Conservancy
Maryland, United States
Salary Commensurate with experience
Closing date
Dec 4, 2021

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Position Type
Fundraising, Capital Campaigns, Direct Marketing, Donor Relations, Major Gifts, Prospect Research, Administrative, Office Administration
Employment Type
Full Time

The Donor Communications & Stewardship Specialist is a key member of the Development team. They will be responsible for working with fundraising, conservation and marketing staff to develop funding proposals, produce reports and other donor stewardship materials and create and edit content about The Nature Conservancy Maryland/DC chapter’s impact including campaign updates. They will help to streamline our writing and reporting processes and ensure we are communicating effectively with key stakeholders while securing important funding for our mission. The Donor Communications and Stewardship Specialist will also provide donor research and prospect reports for the development team, Executive Director and volunteer leadership. 


The Donor Communications & Stewardship Specialist

  • Writes, edits and produces private individual, foundation and corporate communications, typically for high-net worth donors. This position collaborates with fundraisers, conservation program staff, finance staff and our multimedia specialist to craft successful letters of inquiry, funding proposals and reports, programmatic updates, state director emails, quarterly board-of-trustee updates, year-end appeals, and cases of support for Conservancy work in Maryland/DC, primarily, and throughout the U.S. and the world. 
  • Assists in the writing, editing, design and production of other communications in collaboration with the Maryland/DC Marketing team. Products may include: donor thank-you letter templates, event invitations, outreach emails, website articles, campaign updates, presentations, donor profiles, magazine inserts, fact sheets, talking points and scripts.
  • Project manages donor communications and maintains a comprehensive queue and reference library of proposals, reports, other donor communications and commonly used materials and budgets. Coordinates team roles and deliverables, monitors timelines and communicates progress. Ensures efficiency and consistency in donor communications and compliance with Conservancy protocols by applying messaging and branding standards, using best practices in budget development, and securing reviews and approvals. May work with freelance writers, graphic designers, photographers, printers and other vendors and staff, as required.  
  • Works in coordination with tools and staff resources provided by centralized development staff to complete donor research as requested. 
  • Produces communication materials for major donors and prospects who are managed by other fundraising staff.
  • Provides development research and prospect development support for the fundraising staff as needed and in addition to services provided by the Worldwide Office Prospect Development Team.
  • Maintains high degree of confidentiality and responsibility regarding information related to Conservancy business and confidential foundation and donor information. 
  • Responsibility and accountability for maintaining central tracking systems and keeping libraries of shared resources.    Manages multiple projects at the same time and coordinates teams to meet deadlines.
  • Works with Development operations, Finance and Conservation leads, as needed, to ensure accuracy of budgets for proposals and reports. 
  • May serve as team lead on assigned communication initiatives.
  • Applies a sophisticated understanding of Conservancy strategies, programs, partnerships and funding needs to inform work.
  • Builds relationships with fundraisers, finance, marketing and conservation staff, and may engage directly with external partners and funders.
  • Ensures compliance with TNC policies and procedures, and external (donor/legal/IRS) requirements. 
  • Works within approved budgets to engage vendors and contractors.
  • Works independently and resolves issues without requiring detailed management. 
  • Travel occasionally, work long and flexible hours as needed.
  • A combination of education and experience equivalent to a bachelor’s degree in related field and two-years related experience, especially in the nonprofit sector.
  • Experience writing successful fundraising communications.
  • Experience writing or editing one or more of the following: newsletters, magazines, annual reports, website articles, stories, donor profiles, acknowledgment letters, case statements, campaign brochures, funding proposals, fact sheets, presentations, or equivalent, preferably in the nonprofit sector.
  • Experience coordinating multiple projects and team members.



  • Excellent writing and proofreading skills.
  • Experience with donor research methods, resources and tools.  
  • Knowledge and application of current and evolving trends in major-gift fundraising and working with institutional funders. 
  • Multilingual skills appreciated.
  • Light graphic design and layup skills appreciated, preferably InDesign and Adobe.
  • Multi-cultural or cross-cultural experience preferred.
  • Ability to organize time, manage diverse activities, and meet deadlines.
  • Familiarity with communication technologies and best practices.
  • Experience presenting to diverse audiences.

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