Executive Secretary, Central Development

Florida State University Foundation
Florida, United States
Salary Not specified
Closing date
Dec 8, 2021

View more

Position Type
Fundraising, Fundraising Administration, Administrative, Office Administration, Other Administrative
Other Fields
Employment Type
Full Time
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Job ID: 50430
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

FSU Foundation

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf


The Central Development Program Associate/Executive Secretary provides clerical support to the Director/Foundation Vice President for Central Development and the Assoc Director/Foundation Assistant Vice President for Central Development, and directly manages operations-related projects.

Gift Agreement Management

Track all Gift Agreements to ensure proper review, signatures and compliance by appropriate parties.

Central Development Support

Provide administrative support to include preparation of correspondence, appointment scheduling, travel arrangements, preparation of itineraries and calendar maintenance. Provide administrative support for the FSU Foundation Trustees Development Committee. This includes attending all Development Committee meetings, assisting with preparation of materials in advance of the meetings and documenting the minutes of each meeting. Assist the Director/Foundation Vice President for Central Development and the Assoc Director/Foundation Assistant Vice President for Central Development in preparing yearly budgets, monitor departmental expenses and prepare quarterly variance reports. Coordinate regular staff meetings with Central Development staff and others as appropriate.


Prepare departmental disbursement requests and reconcile purchasing card accounts. Provide front desk coverage and lobby support in rotation system. Protect confidential information. Perform other duties as assigned.


High school diploma/equivalent and four years of administrative support experience in a professional setting. (Note: post-high school education can substitute for experience at the equivalent rate.)
Commitment to best practices of equity, diversity and inclusion.
Proficiency in the Microsoft Office products suite (Excel, Outlook, Word), or equivalent software.
Excellent communication skills to include verbal and written proficiency.
Excellent organizational and administrative/clerical skills.
Experience prioritizing, organizing and performing multiple work assignments simultaneously and in a detail-oriented environment.
Ability to handle confidential, sensitive information with the highest degree of professionalism.

*Applicants must upload a cover letter & resume with their online application. *

Preferred   Bachelor’s degree preferred.
Professional demeanor with a teamwork approach and a can-do, assertive philosophy.
Functional knowledge of constituent database software, preferably Blackbaud CRM.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

  FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


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