Foundation and Development Communications Officer

Sewanee: The University of the South
Tennessee, United States
Salary Commensurate with experience
Closing date
Dec 14, 2021

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Position Type
Fundraising, Alumni Affairs, Major Gifts, Administrative, Public Relations and Communications
Academic Centers, Education
Employment Type
Full Time


Primary Function: Identifies opportunities for foundation support for University programs and prepares proposals for submission for institutional priorities; prepares written summaries of University priorities, proposals for individual prospects and crafts stories on prospective donors and realized gifts; develops print and electronic communications in support of development activities.
Opportunities for Leadership:
This position reports to Associate Vice President for Advancement.
Career Band:  2E

Typical Duties & Responsibilities:

  • Maintains University relationship with long-term foundation donors via proposal submissions, timely reporting and on-going communications with foundation staff.  

  • Identifies new foundation/organizational prospects with funding areas aligned with University priorities; prepares and submits proposals as appropriate.  

  • Maintains accurate and up-to-date records of all proposal submissions, outcomes and reporting requirements/deadlines.  

  • Prepares proposals for individual prospects as requested by major gift staff. 

  • Prepares summaries/outlines of University fund-raising initiatives for in-person group presentations, print and web.  

  • Prepares stories on realized gifts (and the donors) and designs and distributes quarterly donor newsletter – IMPACT 

  • Meets with Vice Provost for Planning and Strategic Initiatives, faculty, gift officers and prospective donors as appropriate to help develop/support fund-raising plans and details for new programs and existing programs and enhancements.  

  • Develops new communications as needed to support fundraising projects and larger efforts such as capital campaigns.

Machines & Equipment Used:  Computer, Telephone, Copier, Fax machine, Printer, Internet, Various Software Packages

Budgetary Responsibility: Monitors expenditures against budget; prepares budget data for review/approval by supervisor/department head.

Personal Interaction/Communication:

  • Student Contact: Work Study, Interns
  • Internal: Faculty, Staff, Deans
  • External: Foundation Officials, Corporation Officials, Donors, Prospects, Alumni, Parents, Visitors

Attributes of a Successful Candidate:

Education: Bachelor’s degree; advanced degree preferred
Experience: 3+ years experience in proposal development and writing or other appropriate writing experience
Job Related Skills: Excellent organizational, verbal and written communication skills; attention to detail and ability to meet deadlines
Licenses & Certifications: None

Supplemental Information:

Confidential Information: Giving Histories, Social Security Numbers, Wealth Screening information, Contact reports

Working Environment: General Office and Travel

Physical Requirements: Must be able to stand for extended periods of time, Must be able to walk for extended periods of time, Must be able to push and/or pull objects, Must be able to use hands for repetitive tasks, Must be able to lift between 21-50 pounds (Medium work), Must be able to carry between 21-50 pounds (Medium work)

Any additional requirements specific to this position: Travel required.

Must be able to wear an approved mask for prolonged periods while performing job duties and responsibilities. 

Employees are required to be fully vaccinated against COVID-19 subject to an approved medical or religious exemption.



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