Office Manager/Grants Coordinator

Employer
TAWANI Foundation
Location
Illinois, United States
Salary
Salary Commensurate with experience
Closing date
Dec 18, 2021

View more

Position Type
Administrative, Office Administration
Fields
Other Fields
Employment Type
Full Time
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Position Description & Summary Statement

The Office Manager/Grants Coordinator is responsible for creating and maintaining effective and efficient office operations for TAWANI Foundation and Pritzker Military Foundation. The position provides administrative support for the Executive Director and Foundation staff.

Essential Position Qualifications

  • Bachelor’s degree in public/nonprofit administration, communications, business, or a related field required.
  • At least 2 years of experience with grants administration and compliance preferred.
  • Direct experience with non-profit operations and office management.
  • Strong organizational and time-management ability required.
  • Proficient with Microsoft Office including Word, Excel, PowerPoint and Outlook.
  • Excellent written and oral communication skills.
  • Demonstrated comfortableness in a collaborative environment with emphasis participating as a team member.
  • Demonstrated values of integrity and donor-centeredness.

Assigned Responsibilities & Duties

  • General office management tasks, including but not limited to ordering supplies, buying postage, mail handling, facilities management, scanning, filing and photocopying.
  • Contacts appropriate vendors as needed for maintenance and repair of office equipment and furnishings.
  • Reconciles staff credit card receipts with invoices and completes appropriate expenses reports for submission to Accounting.
  • Organize, maintain, and when appropriate destroy paper and electronic files and documents.
  • Develop efficient system and maintain all on-site and off-site office records including electronic and physical filing systems including but not limited to approvals, grant and payment records.
  • Work with department staff as liaison to Accounting for distribution requests, following up directly with grantees on payment information as needed.
  • Coordinates reservations, marketing and other materials needed for events sponsored by the Foundations, including but not limited to updating upcoming event spreadsheet and reaching out to invited guests for RSVPs.
  • Assures accurate and complete data records entered in database, updating IRS status, contact, payment and acknowledgement information. Runs reports as required.
  • Communicates with Board members and appropriate staff to schedule Foundation Board meetings. Gathers all needed documents for such meetings and distributes Board packets in accordance with bylaws and Foundation needs. Secures space and/or creates virtual meeting link as directed and communicates to Board members.
  • Attends monthly grant review meetings, all Board meetings and other sessions as assigned.
  • Serves as primary greeter for calls to the Foundation, routing as appropriate.
  • Contributes to a positive, equitable work environment for Foundation staff. Is a team player and assists others as needed.
  • Participate in professional development and continuing education as appropriate.
  • Assumes responsibility for duties and responsibilities as assigned.

 

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