We strongly encourage people of color, transgender and
non-binary people to apply. HRC is an equal opportunity employer
and welcomes everyone, including non-LGBTQ+ people, to join our
The Estate Administrator reports directly to the Director of
Estate Planning and is responsible for oversight and coordination
of all estate administration matters, along with tracking and
reporting on the program’s progress toward revenue goals, and
day-to-day administrative support for the Estate Planning program.
This position requires superior attention to detail, excellent
communication skills and the ability to manage multiple
- Responsible for the proactive review and oversight of all
phases of estates and trusts under administration, which includes
but is not limited to:
- Review of probate and trust documents to ensure accuracy and
- Communication with attorneys, trustees, executors, personal
representatives and other estate and trust administrators as needed
to facilitate and ensure timely distributions to HRC.
- Determine need for engagement of the Director of Estate
Planning and or other HRC personnel or counsel to facilitate
realization of estate or trust distributions.
- Review and monitor procedures for maintaining current and
accurate information for all estates and trusts under
- Coordinate appropriate sympathy notes and gift
- Process receipts, releases, waivers, and other documents
requiring HRC’s signature.
- Recommend and coordinate response to litigation, in partnership
with in-house or outside counsel.
- Maintain the database of estate gifts.
- Ensure accurate booking of revenue.
- Review notice of bequest documentation from donors or their
advisors to determine valuation and qualification for inclusion in
Equality Circle (HRC’s legacy society).
- Develop and maintain reports for estates and trusts under
administration, bequest and beneficiary designation expectancies,
life income gifts and complex asset gifts.
- Monitor program budget for fiscal compliance and process
invoices for approval and payment.
- Perform other related duties as assigned.
- Bachelor’s degree (or equivalent work experience) required plus
two to four years of relevant experience working with estate
planning or estate administration. Former experience with a law
firm or non-profit preferred.
- Familiarity with the legal requirements of probate and trust
administration processes preferred.
- Proven technical, analytical, organizational and research
- Experience with budgeting, analyzing financial data, and estate
- Excellent oral and written communication skills, including
proof-reading and editing/writing.
- Proven computer skills including Microsoft Word, Excel, Access,
Google systems, and other database experience.
- Project management skills including the ability to track a
multi-faceted project over time.
- Ability to handle multiple tasks in a fast-paced work
environment and work independently.
- Strong interest in the rapidly changing LGBTQ+ equality
movement and a working knowledge of LGBTQ+ issues.
All positions at the Human Rights Campaign may require
travel on a regular basis or periodically. Where the need
arises for business travel, appropriate compensation as outlined by
the Fair Labor Standards Act will apply.
No phone calls or emails, please. Due to the volume of
applications we receive, we are unable to respond to queries about