Senior Associate, Principal & Major
Dana-Farber Cancer Institute
Full Remote: 4-5 days remote/wk
This position is considered remote, up to 1 day in the
office at 10 Brookline Place, Brookline, MA each week. DFCI
guidelines state that employees must reside in Massachusetts, New
Hampshire, or Rhode Island.
The Senior Associate, Principal & Major Gifts provides
administrative support to the Vice President of Principal &
Major Gifts (PMG) and provides leadership to PMG Assistants.
Responsible for assisting the entire Division with reaching
Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion
& Respect; and Discovery every day. Add value to the
Dana-Farber community by seeking opportunities to collaborate
across the Institute. Foster an ethical, positive,
results-oriented culture founded on open communication.
Dana-Farber is currently in the largest and most ambitious
fundraising effort in the Institute’s history – The Dana-Farber
Campaign | Defy Cancer. Launched publicly in May 2021, the goal of
the $2 billion campaign is to defy cancer at every turn and harness
new techniques and technologies to prevent, treat, and defy cancer,
resulting in more lives saved, more families intact, more dreams
realized. The comprehensive campaign is coordinated around four
pillars that build on our strengths and will accelerate our
progress – Revolutionary Science, Extraordinary Care, and
Exceptional Expertise – as well as the mission critical flexible
funds that will allow us to change the face of cancer forever.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Schedule meetings, prepare agendas, compile/create meeting
materials, and prep Vice President.
- Make travel arrangements as appropriate for Vice
- Provide proactive fundraising support to Vice President by
tracking portfolio, processing gifts, drafting and proofing
acknowledgement/stewardship letters, proposals, call reports and
briefings, conducting preliminary research on donors/prospects,
helping to complete action items, tracking gift discussions in
ClearView, updating next steps for other senior management and
faculty as appropriate.
- Liaise with other teams on behalf of Vice President as
- Provide Boston-based support and necessary materials to members
of Palm Beach Office for PMG related projects.
- Manage regular lists and work with Fiscal & Regulatory
Management to ensure accuracy and consistency of revenue totals
monthly; oversee production of reports as they roll up from PMG
units and Palm Beach including crossover and assists.
- Run regular reports and prepare monthly/quarterly/annual
analyses, proof all PMG planning/reporting documents, draft/proof
executive summary of planning/reporting documents for Vice
- Assist in design and production of written material such as
charts, proposals, and PowerPoint presentations.
- Prepare, track, and update materials in support of capital,
including regular meetings, updates, decks, and naming
- Manage PMG Proposal Index, maintaining accuracy and
completeness of index and library, and sending regular
- Work with Donor Relations to ensure accurate recognition of PMG
donors in annual publication, reviewing all lists.
- Track all charges to PMG budgets, purchasing cards, calculate
preliminary numbers for annual budget revision/planning and present
to Vice President, Assistant Vice Presidents, and Fiscal &
- Order office supplies.
- Maintain hard copy and electronic files for Vice
- Manage Vice President calendar, phone messages, correspondence,
- Interact with key donors, prospects and physicians and act as
overall liaison with other fundraising teams within the Division of
- Track faculty activity in preparation of and during Palm Beach
- Interact with Institute volunteers, sponsors, donors, and
prospects on confidential matters.
- Manage monthly assistants’ meetings to keep PMG assistants
up-to-date and on deadline.
- Participate in interview process and schedule training and
oversee on-boarding of new PMG administrative staff.
- Responsible for assisting the entire department, including
other fundraising teams, in reaching financial goals.
Reports to Vice President of Principal & Major Gifts. This
position has minimal supervision of an occasional temp/intern but
will seek major decision-making authority from direct supervisor.
However, due to the nature of the tasks, this position requires
sound and independent decision-making on a variety of day-to-day
issues. Good judgment is essential for dealing with Institute
donors, trustees, senior staff, colleagues, and confidential
MINIMUM JOB QUALIFICATIONS:
Associate degree and/or administrative training degree and 2-3
years of administrative experience required. A Bachelor’s
degree is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
The applicant should be poised, mature, and professional to work
with a variety of personalities including Institute staff,
physicians, trustees, and key donors. Excellent written and
verbal communication skills, expertise with numbers and Excel
spreadsheets, as well as strong proofreading skills are
necessary. The candidates should be detail oriented, have
fantastic re-organizational skills, and be able to manage and
prioritize a variety of projects at once as well as shift gears
mid-stream as need be. He/she should be resourceful,
proactive, and thorough, and have a focused, self-starting attitude
with the ability to work independently and as a member of the team.
Solid computer skills and strong competency in Microsoft Office
Suite products are absolutely necessary. Experience with
ClearView plus. A high degree of confidentiality must always
This position will evaluate current programs and create and
execute approved plans to expand and diversify the donors and
participants for the events assigned in order to broaden our donor
base and create even more inclusive events. Experience with diverse
donors is a plus.
Resume and cover letter required with application
To learn more and apply, please visit:
DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, &
EQUITY COMMITMENT STATEMENT:
We’re stronger together.
In the Division of Philanthropy, we believe in the power of
different voices. We encourage authenticity
and diversity of every individual within
our community. Our collective voices –
donors, volunteers, staff, and patients alike – allow us
to work together towards a world without cancer. Committed
to being a place
of inclusivity, belonging, and change, these are our
information on this description has been designed to indicate the
general nature and level of work performed by employees within this
classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees assigned
to this job. Requirements are subject to possible
modification to reasonably accommodate qualified individuals with
disabilities. This document does not create an employment
contract, implied or otherwise, other than an “at will” employment
External and internal applicants, as well as position
incumbents who become disabled as defined under the Americans With
Disabilities Act, must be able to perform the essential job
functions (as listed) either unaided or with the assistance of a
reasonable accommodation to be determined by management on a
DFCI offers a competitive benefits package including generous
healthcare and retirement plans, at minimum 3-weeks’ vacation time
in addition to 9 paid holidays, a flexible work environment, and
work/life balance. We also provide an array of professional
*All benefits subject to Institute changes
We’re hiring! Learn more about working in the
Division of Philanthropy and view all open positions.
Located in Boston and the surrounding communities, Dana-Farber
Cancer Institute is a leader in life changing breakthroughs in
cancer research and patient care. We are united in our mission of
conquering cancer, HIV/AIDS and related diseases. We strive to
create an inclusive, diverse, and equitable environment where we
provide compassionate and comprehensive care to patients of all
backgrounds, and design programs to promote public health
particularly among high-risk and underserved populations. We
conduct groundbreaking research that advances treatment, we educate
tomorrow's physician/researchers, and we work with amazing
partners, including other Harvard Medical School-affiliated
At Dana-Farber Cancer Institute, we work every day to create an
innovative, caring, and inclusive environment where every patient,
family, and staff member feels they belong. As relentless as
we are in our mission to reduce the burden of cancer for all, we
are equally committed to diversifying our faculty and staff.
Cancer knows no boundaries and when it comes to hiring the most
dedicated and diverse professionals, neither do we. If working in
this kind of organization inspires you, we encourage you to
Dana-Farber Cancer Institute is an equal opportunity
employer and affirms the right of every qualified applicant to
receive consideration for employment without regard to race, color,
religion, sex, gender identity or expression, national origin,
sexual orientation, genetic information, disability, age, ancestry,
military service, protected veteran status, or other groups as
protected by law.